CAMP JOJO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 CAMP JOJO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page Receipts & payments account Assets & liabilities statement Notes to the financial statements Independent examiner's report CAMP JOJO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2023 Unrestricted Restrictèd 2023 Total 2022 Total Income Donations Fundraising Merchandise Bank interest Grants Camps Total income 21,154 13,890 3,102 177 30,932 1,500 70,755 21,154 13,890 3,102 177 62,495 1,500 102,318 15,479 5,459 1,592 31,563 27,517 8,246 58,293 31,563 Expenditure Admin Publicity Equipment Volunteer expenses staff costs MisGellaneous Fundraising Storage Campsile hire Legal Catering Merchandise Repairs and maintenance Total expgndlture 4,784 1,364 46.395 160 15,773 1,656 1.717 337 4,187 1,691 2,085 6,501 1.701 50,582 1,851 17,858 1,656 6,083 510 11,857 1,808 12.295 740 467 1,560 5,780 1,920 7,680 1,920 8,349 669 1,164 1,839 111 3,295 4.459 1,839 914 97,630 3,014 1.319 432 803 14,784 82,846 45,865 Net income before transfers (12,091) 16,779 4,688 12,428 Transfer between funds 790 (790} Net income after transfers 111,301 15,989 4,688 12,428 Total funds brought fO￿ard at 1 January 2023 Totsl funds carried forward at 31 DeGember 2023 46,314 11,900 58,214 45,786 35,013 27.889 62,902 68.214 The notes on page 3 form part of these financial statements CAMP JOJO STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 Moneta Assets Cash at Bank and in hand.. TOTAL MONETARY ASSETS 62.902 62,902 58,214 58.214 Re resented b Funds Unieslflcted General Fund Restricted Fund TOTAL FUNDS 35,013 27,889 62.902 46,314 11,900 58,214 Creditors due within one year.. Professional fees 420 420 310 310 Assets retsin d for the Chari 's own Equipment 99,941 99,941 71,000 71.000 These accounts were approved by the Trustees on and signed on their behalf by: Date 2f Dr Christine Wright CAMP JOJO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 1. Accountlng Policies These accounts are prepared on a ￿CeiptS and payments basis, following best Pfactice as laid down in the Statement of Recommended Practice "Accountrng and Reporting by Charities" (SORP 2019) issued in 2019, with all revenue and expenses shown on a cash basis. Non-monetary Assets and Liabilities are shown as actual values at the end of the year. Incomlng resources All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts. Resources expended These have been analysed using a natural classification. Going ¢on¢ern These accounts have been prepared on a going concern basis. 2. Trustee and related party transa¢tlons No remuneration was paid to any Trustee. R Spence who is husband of J spen￿ trustee was paid for storage and site fees lotalling 10,289 (2022: £7.3401. 3. The Independent Examination fee is £420.00 4. Fund5 analysls Asat 01101123 Incomlng resources Outgoing resources Transfer of funds Asat 31112123 Unrestlr¢ted funds 46,314 70,755 82,846 790 35,013 Restircted funds Awards for All Barbara Ward Trust CAF Co-op Essex Community Mersea Homes Nation Lottery The Foyle Foundation 905 702 1,083 5,000 250 237 702 293 5,000 250 4,342 3,960 668 (790) 31.563 27,221 3,960 11,900 31,563 790 27 889 CAMP JO JO INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 I report on the accounts of Camp Jo Jo for the year ended 31 December 2023 which are set out on pages one to three. Res'pective responsibilities of trustees and examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to.. Examine the accounts under section 145 of the Charities Act, To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Acl, and To state whether particular matters have come to my attention. Basis of independent examinerfs Statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of Ihe Charities Act" or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements Con￿rning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair, view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David CoU￿.er FMAAT AATQB for and on behalf of.. Community360 Winsley's House, High Street, Colchester, Essex Date /c) z / toL¢fr ## **Trustees’ Annual Report for the period** ## **From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date** ## **Charity name: Camp Jojo** ## **Charity registration number: 1189163** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide or assist in the provision of
facilities (in the interests of social
welfare), for recreation or other leisure
time occupation of children with complex
needs and their Families. This is with the
object of improving their conditions of life,
in particular through the provision of a
bespoke, accessible campsite with all
necessary equipment, all necessary
support (including specialist family
volunteer support), and associated
activities| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To achieve this through the provision for
groups of families of a fully bespoke,
accessible farm campsite, including tents
with track hoists inside them, and
Changing Place provision. Also,
specialist family volunteers, and
appropriately accessible animal, bush
craft, and other activities in nature.
Camp Jojo exists to allow children with
complex needs, their siblings, and
parents/carers the opportunity to
experience a 3-day camping holiday –
something usually barred to them
because of the need of full accessibility
and specialised equipment. We believe
that all children should have the chance
to spend time outdoors, in nature, not
sent away on respite holidays but with
their own families. We also know that
many siblings of children with complex
needs miss out on camping holidays with
their families because of these same
restraints. Our own experience tells us
how isolating it can be to have a child
with complex needs (even mingling at the
school gate is not possible if your child| needs specialist transport) yet how much as parents we need the understanding, friendship, and support of our peers. Parents facing the same difficulties and battles. Parents who also often struggle with physical exhaustion, mental health issues, and the ongoing anxiety for their child and their needs. We believe that a camping holiday provides for all of these things – for the child with complex needs, for their siblings, and for their parents. Camp Jojo offers: • A 3-day camping holiday for 6-8 families at a time, not just for the child with complex needs but for their siblings and parents too – because siblings also miss out on camping experiences and quality holiday time with parents, where one child needs intensive daily care • A time that allows parents to build supportive relationships. During the camp supportive community is built amongst the families, and where families come from the same geographical area this is also taken home with them • A holiday where all activities are accessible to all the family members, adapted to the level of involvement that a particular child can manage • A holiday where really fun activities – fire lighting, foraging, beach time, feeding of the sheep, donkeys and hens, making digeridoos, collecting hens’ eggs, making hammocks in the trees, campfires, crafts, music, and more – are available. • A holiday where tired parents can be relieved of some of the heavy burden of care which they carry day in, day out, year in and year out, for their disabled child; by having skilled volunteers attached to help each family. Where the parents' emotional and mental health, and their resilience, can be supported and strengthened through understanding and shared experience • A holiday where siblings can have fun all together, • A holiday where lasting and happy memories can be made and recorded, since many of these children are lifelimited • A holiday where the common understanding of other families in the same position can support and encourage and give hope and courage for whatever lies ahead. We believe that parents of children with complex needs are better able to offer those children, and their siblings, quality family and early life experience if they themselves are supported and understood in the heavy burden of care-giving that they carry. All families with a child with complex needs, and those that work with them, know that it’s not easy to go on holiday if you have a child with complex needs. And especially it’s not easy to go camping! Needed equipment can be extensive – larger tents, wheelchairs, hoists, feeding pump and supplies, medications, oxygen supplies, suitable changing place and shower, sometimes medical beds etc. So, at Camp Jojo we ensure that everything needed is in place and set up prior to the families’ arrival. Appropriate tents with hoists where required, matting for the wheelchairs to move across on the field, comfortable camp beds for the children with disabilities - or occasionally medical beds - and thick sleeping mats for others, a fully accessible and hoisted bathroom, mobile hoists in the barn and marquee, beach wheelchairs, and other equipment. Individual contact with each family, allows families to have met with Camp Jojo personnel and other families before the camp, and allows for a detailed assessment of equipment, dietary, and accessibility needs for each family by the organisation. Each family needs a bespoke provision The camps are held at Ivy Farm in a beautiful spot at the tip of Mersea Island in Essex. Ivy Farm has a large barn next to the camping field that is used for indoor space for games and relaxation. One area of the barn has a sensory tent with floor mattresses and a hoist to give disabled children a quiet space to relax. The weather of course has a big impact on a camping trip! But we have the large barn for shelter from rain or heat, and a large marquee for indoor activities too. Also, a small separate tent for quiet ‘down time’ if a child needs that. The camp has activities for outdoors and indoors to allow for weather issues. There are a wide range of activities available – most focusing on the natural world. Each activity is made accessible at some level for each child. The camp site is beside the seawall and has a beach nearby. Specialist beach wheelchairs give accessibility to the beach – and the water – to those who |||want that. And of course, there is plenty
of time to sit around the campfire.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Each family is assigned a skilled
volunteer, if they would like that;
someone who has cared for other
children with complex needs. This
volunteer is there to support the child and
parents and siblings, to enable, to do
whatever the parents need and want - to
allow the parents also to have a holiday.
Other volunteers put up and take down
tents, lead activities, provide film and
photos for the families to take home for
memories. Some families may like to
bring their own carer(s) and that’s great
too – obviously giving continuity for that
child. Food is bought and prepared by a
catering team of volunteers, and the
coordinator has approved Food Safety
training.
Camp Jojo has policies in safeguarding;
and in moving and handling as well as in
other areas. Although the skilled family
volunteers are already experienced and
trained from their previous roles, Camp
Jojo also buys in a recognised trainer to
give training to the volunteers before the| camp starts, in these two areas particularly. All volunteers have the relevant DBS checks. Other ## **Achievements and Performance** SORP reference ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
Camp Jojo held 5 camps this
summer. As in other years we were
grossly oversubscribed, meaning
we could only take less than 25% of
the families who applied. Selection
factors
included
severity
and
complexity of need, lack of support,
other traumatic events during the
year
(hospitalizations,
parental
bereavement, job loss, etc), life
limitation expectation for the child,
economic deprivation, lack of other
holidays etc.
•
Parents and children were asked for
feedback after each camp and this
feedback was extremely positive.
Parents spoke of the impossibility of
this kind of experience without the
support that Camp Jojo offers. They
also were moved and delighted by
the
activities
that
were made
accessible to the children for the first
time; and spoke of the relief of being
with a group of people who
understood their situation. A number
of children spoke of not wanting to
leave!
•
As in previous years some of the
children camping had profound and
multiple disabilities and needs.
Equipment required included
medical beds, hoists, accessible
bathroom, feeding pumps,
ventilators, CPAP machines, all
terrain wheelchairs and much more.
Year on year we are receiving a
group whose children who are more
severely disabled than previously.
•
As previously, many of these
families had been severely
restricted in their activities during
the year by their child s profound
needs. Covid continues to impact| ||these families disproportionally, but| |---|---| ||thankfully, much less than| ||previously| |•|This year we have also held, as a| ||pilot project, one camp receiving| ||families from only one London| ||special needs school, in a deprived| ||and multicultural inner city area.| ||This was initiated because we| ||realised there were many families| ||who would not apply to Camp Jojo,| ||(although they were exactly the kind| ||of families we hope to serve),| ||because of issues of deprivation,| ||both economic and in terms of| ||opportunities open to them, they| ||might not hear of us and, if they did,| ||would probably not apply as this| ||camp in the countryside would be| ||far outside their usual comfort zone.| ||So, working in partnership with a| ||school offered a chance to| ||proactively seek out such families.| ||The camp was also very| ||successful, both at the time, and| ||also as providing a school-based| ||community which has continued| ||beyond that time. We have decided| ||to continue this program, partnering| ||with one inner London school at a| ||time each 2-3 years| |•|Equipment. We continue to need to| ||extend
our
range
of
complex| ||disability equipment, in light of the| ||complexity of needs in the families| ||applying. This year this has included| ||purchasing a Mobiloo trailer, a large| ||and expensive item. This will give us| ||the possibility to take more families| ||who need an accessible bathroom,| ||which until now has been limited to| ||3 per camp.| |•|Funding:
This
year has
been| ||memorable as we have been| ||awarded our first 3-year grant – from| ||the National Lottery. We are very| ||grateful for this as it covers almost| ||60 % of the Essex camp costs;| ||meaning we are freer to develop the| ||charity’s capacity in other areas.| |•|Communications. This year we| ||launched several new initiatives in| ||order to strengthen the Camp Jojo| ||community. We now have a private| ||and moderated Camp Jojo Families| ||Facebook
page;
a
bimonthly| ||newsletter; a ‘briefing’ post after| ||each Board meeting for a number of| ||volunteers who continue to be| ||supportive to the charity throughout| ||the year; and more materials| |---|---| ||available
to
those
holding| ||fundraising events for the charity.| |•|This year we have been searching| ||for a second site at which to hold| ||Camp Jojo camps from 2025, in| ||order to increase our capacity for| ||camps during the summer holidays.| ||We are delighted to have now found| ||one in the north of England. This| ||initiative developed because of the| ||large number of families who apply| ||to us from the north of England; but| ||for whom a journey to East Essex| ||with one or more complex needs| ||children is very difficult. We have a| ||year in which to raise funds for this| ||second site and ensure that it will be| ||prepared and ready to adhere to the| ||values and model of the charity, and| ||its procedures – all as already| ||developed and tested in our Essex| ||camps.| |•|Staffing: We have extended our| ||operations manager capacity this| ||year; and appointed a Volunteer| ||Selection Manager post. We have| ||also expanded and consolidated our| ||fundraising and graphics/comms| ||capacity.| |•|Governance:
The
Board
has| ||accepted 2 new trustees this year. In| ||addition, we have one new Special| ||Advisor who has initiated a new| ||accounts system for the charity. And| ||our IT consultant has completed a| ||new
shared
drive
and
a| ||cybersecurity initiative.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|N/A| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We ended the year with £38,000in our
current account to carry forward, and
£20,000 in our reserves account. We
successfully bid for a National Lottery
Grant, which will provide around 60% of our
projected budgets for the next three years.
This has given us confidence to plan for an
increase to six summer camps in 2023, and
also to begin looking at finding second site
in the North of England: this will obviously
involve us in more large grant bids, as well
increasing the need to diversify our income
streams, which we have begun to do in
2023.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustee Board regularly, every quarter
at the Board meeting, reviews the reserves
that are required to ensure that they are
adequate to fulfil our continuing obligations.
The Trustees propose to maintain the
charity’s reserves at a level which is at least
equivalent to 6 months operational
expenditure and have done so having
regards to its manner of operation and
likelyfundingstreams.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|A combination of grant funding, corporate
and individual donations, family
contributions to camping fees, fund-raising
events, and individual sponsored events.
Our National Lottery Grant will provide 60%
of our budgets for the next three years| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|A significant risk was that families will be
less able to pay for the camps, owing to the
general economic downturn, and there will
be a higher demand for bursaries. This
year the trustees have agreed a significant
reduction in the fee charged to families to| £50 per family, which will reduce the cost pressure to families. This will reduce the cost of bursaries to the Charity but has put increased demands on our fund -raising. We have therefore taken the decided to employ a part-time large grants fundraiser, and plan to employ a small grants fund-raiser in 2024, to add to the work done in this area by Trustees currently. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Registered Charity Commission,
Foundation Constitution for a C.I.O| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the first charity trustees, every
trustee must be appointed for a term of
three years by a resolution passed at a
properly convened meeting of the charity
trustees.
In selecting individuals for appointment as
charity trustees, the charity trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.| **Additional information (optional)** You may choose to include further statements where relevant about: The Trustees have been developing a New Trustee Induction programme during 2023. Policies and procedures adopted for the induction Para 1.51 and training of trustees |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Trustees have been developing a New
Trustee Induction programme during 2023.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Any decision may be taken either:
• at a meeting of the charity trustees; or
• by resolution in writing or electronic form
agreed by a majority of all of the charity
Trustees.
The charity trustees may delegate any of
their powers or functions to a committee or
committees, and, if they do, they shall
determine the terms and conditions on
which the delegation is made. The charity
trustees may at any time alter those terms
and conditions or revoke the delegation.
A committee may consist of two or more
persons, but at least one member of each
committee must be a charity trustee; the
acts and proceedings of any committee
must be brought to the attention of the
charity trustees as soon as is reasonably
practicable,
and the charity trustees shall from time to time
review the arrangements which they have
made for the delegation of theirpowers.| |Relationship with any
related parties|Para 1.51|N/A| |Other||| ## **Reference and Administrative details** |Charity name|Camp Jojo| |---|---| |Other name the charity uses|N/A| |Registered charity number|1189163| |Charity’s principal address|Ivy Farm,
East Mersea,
Colchester,
Essex.
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Dr. Christine
Wright|Chair||| ||Mrs. Jennifer
Spence|Treasurer||| ||Mr. David Playfoot|||| ||Dr. Tim Wright||1stJune, 2023|| ||Mr. Darren Cock||1stJune 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Equipment
and site
management|Mr. Ralph Spence|| |Schools
Liaison|Mrs. Alex Patrick|| |Finance|Mr. Niall Wright|| |Health &
Disability|Mrs. Rachel Wright|| |**Name of chief executive or names of senior staff members (Optional information)**||| |Ellie Byfield, Operations Manager
Louise Ormrod, Operations Manager
Becky Myers, Finance Officer||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare thatthey have approved the trustees. report aljove. Signed on bèhalf of thè charity's trustees Signaturelsl LiL Full namelsl iJ2 Li.￿￿￿5 p iL,- Ib l'i Position le.g. Secrètary, Chair, èt¢.) (J-,"e¥S 10 1.1 2(.15