## **Trustees’ Annual Report for the period** **From 1[st] January 2022 Period start date To 31[st] December 2022 Period end date** ## **Charity name: Camp Jojo** ## **Charity registration number:1189163** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To provide or assist in the provision of
purposes of the charity facilities (in the interests of social
as set out in its welfare), for recreation or other
governing document leisure time occupation of children
with complex needs and their
Families. This is with the object of
improving their conditions of life, in
particular through the provision of a
bespoke, accessible campsite with all
necessary equipment, all necessary
support (including specialist family
volunteer support), and associated
activities
Summary of the main Para 1.17 and To achieve this through the provision
1.19
activities in relation to for groups of families of a fully
those purposes for the bespoke, accessible farm campsite,
public benefit, in including tents with track hoists inside
particular, the activities, them, and Changing Place provision.
projects or services Also, specialist family volunteers, and
identified in the appropriately accessible animal, bush
accounts. craft, and other activities in nature.
Camp Jojo exists to allow children
with complex needs, their siblings,
and parents/carers the opportunity to
experience a 3-day camping holiday –
something usually barred to them
because of the need of full
accessibility and specialised
equipment. We believe that all
children should have the chance to
spend time outdoors, in nature, not
sent away on respite holidays but
with their own families. We also know
that many siblings of children with
complex needs miss out on camping
holidays with their families because of
these same restraints. Our own
experience tells us how isolating it
can be to have a child with complex
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needs (even mingling at the school gate is not possible if your child needs specialist transport) yet how much as parents we need the understanding, friendship, and support of our peers. Parents facing the same difficulties and battles. Parents who also often struggle with physical exhaustion, mental health issues, and the ongoing anxiety for their child and their needs. We believe that a camping holiday provides for all of these things – for the child with complex needs, for their siblings, and for their parents. Camp Jojo offers: • A 3-day camping holiday for 6- 8 families at a time, not just for the child with complex needs but for their siblings and parents too – because siblings also miss out on camping experiences and quality holiday time with parents, where one child needs intensive daily care • A time that allows parents to build supportive relationships. During the camp supportive community is built amongst the families, and where families come from the same geographical area this is also taken home with them • A holiday where all activities are accessible to all the family members, adapted to the level of involvement that a particular child can manage • A holiday where really fun activities – fire lighting, foraging, beach time, feeding of the sheep, donkeys and hens, making digeridoos, collecting hens’ eggs, making hammocks in the trees, campfires, crafts, music, and more – are available. • A holiday where tired parents can be relieved of some of the heavy burden of care which they carry day in, day out, year in and year out, for their disabled child; by having skilled volunteers attached to help each family. Where the parents' emotional and mental health, and their resilience, can be supported and strengthened through understanding and shared experience • A holiday where siblings can have fun all together, • A holiday where lasting and happy memories can be made and recorded, since many of these children are life-limited • A holiday where the common understanding of other families in the same position can support and encourage and give hope and courage for whatever lies ahead. We believe that parents of children with complex needs are better able to offer those children, and their siblings, quality family and early life experience if they themselves are supported and understood in the heavy burden of care-giving that they carry. All families with a child with complex needs, and those that work with them, know that it’s not easy to go on holiday if you have a child with complex needs. And especially it’s not easy to go camping! Needed equipment can be extensive – larger tents, wheelchairs, hoists, feeding pump and supplies, medications, oxygen supplies, suitable changing place and shower, sometimes medical beds etc. So, at Camp Jojo we ensure that everything needed is in place and set up prior to the families’ arrival. Appropriate tents with hoists where required, matting for the wheelchairs to move across on the field, comfortable camp beds for the children with disabilities - or occasionally medical beds - and thick sleeping mats for others, a fully accessible and hoisted bathroom, mobile hoists in the barn and marquee, beach wheelchairs, and other equipment. Individual contact with each family, allows families to have met with Camp Jojo personnel and other families before the camp, and allows for a detailed assessment of equipment, dietary, and accessibility needs for each family by the organisation. Each family needs a bespoke provision. The camps are held at Ivy Farm in a beautiful spot at the tip of Mersea Island in Essex. Ivy Farm has a large barn next to the camping field that is used for indoor space for games and relaxation. One area of the barn has a sensory tent with floor mattresses and a hoist to give disabled children a **----- Start of picture text -----**
quiet space to relax. The weather of
course has a big impact on a camping
trip! But we have the large barn for
shelter from rain or heat, and a large
marquee for indoor activities too.
Also, a small separate tent for quiet
‘down time’ if a child needs that.
The camp has activities for outdoors
and indoors to allow for weather
issues. There are a wide range of
activities available – most focusing on
the natural world. Each activity is
made accessible at some level for
each child. The camp site is beside
the seawall and has a beach nearby.
Specialist beach wheelchairs give
accessibility to the beach – and the
water – to those who want that. And
of course, there is plenty of time to sit
around the campfire.
Statement confirming Para 1.18 The Trustees have had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making N/A
Para 1.38
Policy on social N/A
investment including
program related
investment
Each family is assigned a skilled
Para 1.38 volunteer, if they would like that;
Contribution made by someone who has cared for other
volunteers children with complex needs. This
volunteer is there to support the child
and parents and siblings, to enable,
to do whatever the parents need and
want - to allow the parents also to
have a holiday. Other volunteers put
up and take down tents, lead
activities, provide film and photos for
the families to take home for
memories. Some families may like to
bring their own carer(s) and that’s
great too – obviously giving continuity
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for that child. Food is bought and prepared by a catering team of volunteers, and the coordinator has approved Food Safety training. Camp Jojo has policies in safeguarding; and in moving and handling as well as in other areas. Although the skilled family volunteers are already experienced and trained from their previous roles, Camp Jojo also buys in a recognised trainer to give training to the volunteers before the camp starts, in these two areas particularly. All volunteers have the relevant DBS checks. Other ## **Achievements and Performance** SORP reference 1.Camp Jojo was able to hold 4 camps this year. The children with complex disabilities and their Summary of the main Para 1.20 families that the charity caters for achievements of the are often those who have needed to charity, identifying the ‘shield’ during the Covid pandemic, difference the charity’s so it was particularly important to work has made to the them. We maintained a circumstances of its comprehensive Covid Policy, which beneficiaries and any was reviewed regularly. Activities wider benefits to society being carried out outside or in open as a whole. doored barns or marquees. Meals were taken in family ‘bubbles’ and family volunteers remained in a ‘bubble’ with their family throughout a camp. 2. The camps were very successful with exceptionally good feedback received from parents, children, and volunteers after the camps 3. As in previous years some of the children camping had profound disabilities and needs. It is evident that families applying year on year are representing a group whose children are more severely disabled than previously. We were also again swamped with applications, having to close applications early so as not to disappoint too many families. Covid had continued to impact these families disproportionately during the past year: and as before many had had other traumatic events within their families too (parental illness, bereavement, prolonged hospitalisations, job losses etc). 6. Equipment. Last year we considerably increased our complex disability equipment, and this year we have continued this growth considering the complexity of needs in the families applying. This year this has included a further beach buggy and 2 more tents with hoisting provision as well as increasing and upgrading other equipment 7. Communications. We have continued to upgrade our website, and to develop our social media presence, particularly on Facebook. We have also planned for a new ongoing private Facebook page for families who have camped with us previously to launch in January 8. This year we have also planned a pilot camp specifically to cater for families from an inner London school in a deprived area in 2023, and have applied for longer term funding to allow us to significantly increase our provision over the next 3 years 9. Growth this year has been enabled by the appointment of a parttime Operations Manager. We also have a parttime Finance Officer now. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
The Charity’s budget for 2022
established the need for £5400 to be
Performance of raised in sponsorship costs (to cover
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fundraising activities Para 1.41 the cost of disability provision for 4
against objectives set camps, which the Trustees would not
expect families to cover in their
camping fees.) We also identified
equipment needs, amounting to a
minimum of £850. Much of these
needs was covered by grants awarded
in 2021, which were carried forward,
as no camps took place in 2020. We
also continued our fund-raising
efforts, particularly identifying the
need to diversify, and held several
fund-raising events and campaigns,
which contributed significantly to our
funds, as well as beginning to recruit
more regular donors. We also applied
for and received a number of grants,
including allowing us to cover the
costs of our Operations Manager s
appointment
(Please refer to Accounts for details of
all this fund-raising income)
Investment performance Para 1.41 N/A
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 We ended the year with £37,000 in
financial position at the our current account to carry forward,
end of the period and £20,000 in our reserves account.
This is a much stronger position than
in 2021 and means that we can fund
our planned activities for 2023.
Looking forward to future funding, we
have several applications already in
(including for a 3-year grant); we
have launched a new campaign
Friends of Camp Jojo, for regular
donors; we are establishing
partnerships with local firms and
businesses; and we continue to seek
to diversify our funding streams.
Statement explaining Para 1.22 The Trustee Board regularly, every
the policy for holding quarter at the Board meeting, reviews
reserves stating why the reserves that are required to
they are held ensure that they are adequate to fulfil
our continuing obligations.
The Trustees propose to maintain the
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charity’s reserves at a level which is
at least equivalent to 6 months
operational expenditure and have
done so having regards to its manner
of operation and likely funding
streams.
Amount of reserves held Para 1.22 £20,000
Reasons for holding zero Para 1.22
reserves N/A
Details of fund materially Para 1.24
in deficit N/A
Explanation of any Para 1.23
uncertainties about the
charity continuing as a N/A
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
A combination of grant funding,
corporate and individual donations,
The charity’s principal family contributions to camping fees,
sources of funds Para 1.47 fund-raising events, and individual
(including any sponsored events.
fundraising) A very generous grant of £20,000
from The Let yourself Trust means
that we entered 2022 with enough
funds to cover staffing and some
other costs.
Investment policy and
objectives including any Para 1.46 N/A
social investment policy
adopted
The principal risk faced by the Charity
in 2022, as last year, was the COVID
A description of the Para 1.46 pandemic. The Trustees took the
principal risks facing the decision in April that the camps would
charity go ahead, with a continually updated
Covid policy, and the flexibility built in
to cancel or modify activities should
this have proved necessary. We
ensured that we had adequate funds
to cover necessary extra costs.
Another significant risk is that families
will be less able to pay for the camps,
owing to the general economic
downturn, and there will be a higher
demand for bursaries. However, this
year the trustees have agreed a
significant reduction in the fee
charged to families (approx. 50%)
which will reduce the cost pressure to
families. In addition, this will reduce
the cost of bursaries, but the Trustees
have to manage this risk by matching
available funds with applications and
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raisin mone to fund bursaries. other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Registered Charity Commission,
document Foundation Constitution for a C.I.O
(trust deed, royal
charter)
How is the charity Para 1.25
constituted? Charitable Incorporated Organisation
(e.g. unincorporated
association, CIO)
Trustee selection Para 1.25 Apart from the first charity trustees,
methods including every trustee must be appointed for a
details of any term of three years by a resolution
constitutional provisions passed at a properly convened
e.g. election to post or meeting of the charity trustees.
name of any person or In selecting individuals for
body entitled to appoint appointment as charity trustees, the
one or more trustees charity trustees must
have regard to the skills, knowledge
and experience needed for the
effective administration of the CIO.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
Any decision may be taken either:
• at a meeting of the charity trustees;
The charity’s or
organisational structure Para 1.51 • by resolution in writing or electronic
and any wider network form agreed by a majority of all of the
with which the charity charity
works Trustees.
The charity trustees may delegate
any of their powers or functions to a
committee or committees, and, if
they do, they shall determine the
terms and conditions on which the
delegation is made. The charity
trustees may at any time alter those
terms and conditions or revoke the
delegation.
A committee may consist of two or
more persons, but at least one
member of each committee must be
a charity trustee; the acts and
proceedings of any committee must
be brought to the attention of the
charity trustees as soon as is
reasonably practicable,
and the charity trustees shall from
time to time review the arrangements
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which they have made for the
delegation of their powers.
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Camp Jojo
Other name the charity
uses
Registered charity 1189163
number
Charity’s principal 7, Lanyard Place,
address Woodbridge,
Suffolk,
IP12 9AA
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Dr. Christine Chair
1
Wright
Mrs. Jennifer Treasurer
2
Spence
Mr. David
3
Playfoot
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**| |---|---|---|---|---|---| ||**whole**|**year**|||| **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Health Dr Timothy Wright 157 Lifstan Way
and Southend
Disabili
Essex
ty
Equipme Mr Ralph Spence Ivy Farm
nt and
Ivy Lane
Bushcr
East Mersea
aft
Colchester CO5 8US
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## **Name of chief executive or names of senior staff members (Optional information)** Ellie Byfield, Operations Manager, Becky Myers, Finance officer ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signaturels) 6¢ Full name(sl il? Position le.g. Secretsry, Chair. etc.) Citr7iK" LJ-, Date CAMP JOJO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 CAMP JOJO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 Page Receipts & payments account Assets & liabilities statement Notes to the financial slalemenls Independent Examine¢s Report CAMP JOJO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022 2022 2022 Unre¥tri¢tsd R￿trIcted 2022 Totsl 2021 Total Ro¢•lpts Donations Fundraising Merchandisg Bank interest Grants Camps Totsl rncdpts 15.479 5.459 1.592 15,479 5,459 1,592 11.720 5,420 1.876 22,517 27.517 8.246 8,246 6,445 Payments Adm1n Publicity Equipment Volunteer expensas Staff costs mis￿lIaneouS Fundraising Expenses Storage Campsilg hirè Legal Catering Merchandise Repairs and rnainton8nc8 Totsl paym•nts 1.932 510 4.161 6,083 510 11,857 1.808 12,295 740 1.804 295 5,258 978 5,543 2,328 474 1,200 3,619 300 1,949 3,681 780 11.313 1,78S 10,419 1,878 740 467 1.560 5,759 1.560 5,780 21 3,014 1,319 212 3,014 1,319 432 220 N•t of RO￿lpts11payme￿tsI 8,254 4.174 12,428 31,968 Trnnbfer bglw•on funds Netol R•¢￿pts￿PaYment$l ft8r transfer8 Cash funds broughtlornT*rd at 1 January 2022 38.C60 7.728 45.786 13,818 Cash funds carrt￿ fokwanl at 31 D¢¢omb•r 2022 11 The notss on page 3 fc¥m part of theee financial ststements CAMP JOJO STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2022 2022 2021 CaÈli 1218Hnk In 45 7iJ6 A5,7 TOTAL MONET*RY ASS£T8 Unio8lficlod GO￿rnI Fund R8slitl(KJ Fiino 46.314 11,911D TOTAL FUNDS 45, CfedlTOrn wiv1￿ OT¥e yo•r Insuron¢o l.B16 310 2.120 Jio Eqtsirrnenl 71.￿0 44.9S Thosé Acc￿￿13 WOIO OPPTtsv•d by TruBleé• on DrKI fffjn•d on Iho11 bohthll by. Or Chrltylliifi Wiiul 00 CAMP JOJO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 1. These accounts ore prepared on a re￿Ipts and payments basis, following best pr8cts.ce as laid down in the Statemer*t of Recornmended Practice"Accounting and Reporting by Chantiès" ISORP 20191 issuèd in 2019. with all revenue and 8xpènsas shown on a cash basi5. Non-rnonet8ryAssets and Lrdbilities are show as actual values at the end of thè yaar. 2. No ￿Muneration was paid to any Trustee. R Stenc¢ was pawj for storage and site fees totallirng 7,34012021.. £3,945). 3. The Ind￿Tr3ent Examination fee is £310.00 R•strl¢ted Fund• A8at 01101122 Incomlng rnsources Outgolng r￿QUre•S Transfov of fund¥ Asat 31112122 Awards for All Albert Hunt Trust Barbara Ward Trust CAF Co-op Essax Cornmunty Country Landowners ASS(￿a￿.0n Individu81 Donab"ons Essèx County Counc41 Fowler Srnith Jones Trusl Leeds Buil¢Jing SOc￿ty Mersea Island Communty Suppo Mersea Homos Nth"on Lottery Celbrdte #25 Nightsafe- A5da donats.on Rac￿1 & Lutys fundraiser The Foyle Foundation 4.005 500 3.100 500 2,298 905 3.000 1,083 702 1,083 5.000 12 1.716 12 1,716 4.284 356 850 360 2,750 22 300 755 4,284 356 850 360 3,CKJO 250 22 300 755 5,000 3.980 11,90 18,343 CAMP JO JO INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 I report on the accounts of Camp Jo Jo for the year ended 31 December 2022 which are sel out on pages one to three. Rospective responsibilltles of truste￿ and examlner The Charity's TTUStees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not reqUI￿d for this year (under section 144 (21 of the Charities Act 2011 (The Act) but that an independenl examination is needéd. It is my responsibility to-. Examine the accounts under section 145 of the Charities Act, To follow Ihe procedures laid down in the General Directions given by the Charty Commissioners {under section 145{5)Ib) of Ihe Chafilies Act, and To stale whether particular matters have come to my attention. Basls of Independent examiners Statement My examinalion was carried out in accordance with Ihe Gen8ral Directions gNen by the Charity Commissioners. An examination includes a review of the accounting records kept by Ihe Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence Ihat would be required in an audrt and consequently I do not express an audit opinion on the view given by Ihe accounts. Independent examlner's statement In the course of my examination, no material matters have come to my altention which gives me cause to believe thal in, any material respect.. Ihe accounting records were not kept in accordance wsth section 130 of Ihe Charities Act,. or the accounts did not accord with the accounting records., or the accounts did not comply wilh the applicable requirements concerning the fomi and content of the accounts set out in the Chartlies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fairf view which is not a matter considered as part of an independent examinalion. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Shelley-marie Rudling FMAAT AATQB for and on behalf of.. Community360 Winsley's House, H￿h Street, Colchester, Essex 27th February 2023 Date