2022-03-31-accounts - Birmingham University Officer Training Corps Regimental Fund

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Managing Trustee's Annual Report and Comments:

Unit Birmingham UOTC

Address Stoney lane, Sparkbrook, Birmingham, B12 8AT

In Respect of the

BUOTC

Fund/Charity

Charity Commission/Regulator registered number

Description of the charity's trusts

This should include:

a. Details, including date if known of the charity's governing document (e.g. trust deed, will, constitution etc): and

b. A brief explanation of the charity's objects.

Where applicable, you may choose to give details of any specific investment powers of the charity.

Governing Document (e.g. Trust Deed, Constitution)	Constitution dated 1st Nov 2017

Objects of the Charity	The promotion of efficiency of the Armed Forces of the Crown by the provision and support of facilities and activities for the efficiency and well- beingof servicepersonnel.

Explain briefly how trustees are elected or appointed and details of any induction and trustee training attended.

Trustee selection method	Managing Trustee - on appointment of Commanding Officer Trustee-by Mess Committee annual election.

Trustee induction and training	Using standard opeating practices. Cos Des Course and SFRs

Explain about what the charity is trying to do and how it is going about it. You are only required to provide a brief summary of the main activities and achievements of the charity during the year in relation to its objects.

Summary of main activities in relation to the Charity's objects	The charities main activities are delivered, inline with the UOTC mission to attract future potential officers to consider Regular or Reserve service. The activities consist either of sporting and adventurous training events, social functions or activities that align themselves to the training objectives contained within the RMAS Reserve Commissioning Course syllabus as well as those that directly benefit the welfare and morale of the Permanent Staff and officer Cadets.
Summary of main achievements of the Charity during the year	The majority of planned activities within this years training went ahead as planned. The provision of feeding to the Ocdts & staff duing weekday training nights are still going ahead.

Summary of main
activities in relation to
the Charity's objects

The charities main activities are delivered, inline with the UOTC mission to
attract future potential officers to consider Regular or Reserve service. The
activities consist either of sporting and adventurous training events, social
functions or activities that align themselves to the training objectives
contained within the RMAS Reserve Commissioning Course syllabus as well
as those that directly benefit the welfare and morale of the Permanent Staff
and officer Cadets.

Summary of main
achievements of the
Charity during the
year

The majority of planned activities within this years training went ahead as
planned. The provision of feeding to the Ocdts & staff duing weekday training
nights are still going ahead.

Provide a brief review of the financial position of the charity. This should include the principle types of income.

Financial Review

SOFA.
The funds are now getting back to a better state after Covid 19
GPF. The fund is not making as much profit as anticipated. This is due to
the unit slowly getting back in order after the pandemic.
Restricted funds. The Spring ball had an overall jump of 37000 from last year
from deposits. That has all been used within this financial year.
Summary. The fund Is operatingwithin theguidelines of the charities.

The Managing Trustee should give in their report a description of the following policies:

a. For the selection of investments for the charity.
b. For determining the level of income reserves held, stating and explaining the level of reserves held.
c. Where grants are made by the charity, the selection of individuals and institutions who are to receive grants out of the assets of the charity.

Financial reserves policy	No policy is currently in place, now that we have established expenditure, a minimum financial reserve needs to be agreed by the mess management.

Investments selection policy and performance of those investments	Currently no policy exists, we do have a high interest bank account that reserves would have been placed, however, with the previous years expenditure over and above income and with the lower levels of interest currentlybeing paid,this area is not as a major issue atpresent.

Provide the name of all trustees/the Managing Trustee(s) during the report year.

Managing Trustee's name/trustees' names	Lt Col Bray OBE Rifles

Serious Incidents	Nil

Public Benefit Statement	This fund provides public benefit by assisting service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by: a. Providing and supporting mess facilities and social activities. b. Providing and supporting sporting and adventure training activities This assistance enables service personnel to face the challenges and danger associated with military service by developing and maintaining_teamwork; skills;_ _fitness; confidence; character; spirit and attitude; and morale*._As a result the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the British Army's capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. (I confirm that I have paid due regard to the Charity Commission of England and Wales's guidance on public benefit when deciding what activities the charityshould undertake).

*delete as appropriate.

Additional comments (include any declarations which were not correct (Pg 12/13)):

Signature

Name Phillip Bray

Date: ____ 31-Mar-22 Appointment Managing Trustee

Balance Sheet as at

31-Mar-2022

Previous (£ )		FIXED ASSETS	FIXED ASSETS	Current (£ )
	0.00	Capital Property (tangible fixed assets)
	22,340.00	Heritage Assets	22,340.00
	0.00	Investments at Market Value	0.00
22,340.00		Total Fixed Assets		22,340.00
		CURRENTS ASSETS
	131.43	Cash	228.00
	19,733.70	Current Account	11,065.90
		Deposit Account	0.00

	678.39	Debtors	676.39
	492.59	Stocks on Hand - BAR
	1,389.82	- SHOP	1,143.82
		TradingProfit 3
		TradingProfit 4
		TradingProfit 5
22,425.93		Total Current Assets		13,114.11

44,765.93		Total Assets		35,454.11
		LIABILITIES
		SundryCreditors	0.00
		VAT Control
		VAT Payable

0.00		Total Liabilities		0.00

44,765.93		Total Assets Minus Liabilities		35,454.11
		UNRESTRICTED/GENERAL PURPOSE FUND
	30,896.74	Balance asper last Balance Sheet	35,454.11
		Add Excess of Income
	2,777.76	Deduct Excess of Expenditure
28,118.98		Accumulated Unrestricted/General Purpose Fund		34,601.25
28,118.98		Total Unrestricted & Designated Funds		34,601.25
		TOTAL FUNDS
	16,646.95	Total Restricted Funds	35,454.11
	0.00	Total Endowment Funds	0.00
	0.00	Total Designated Funds	0.00
	28,118.98	Accumulated Unrestricted/General Purpose Funds
44,765.93		Total Funds		35,454.11

RESTRICTED FUNDS

	RESTRICTED FUNDS





0.00	Total Restricted Funds	0.00
	ENDOWMENT FUNDS

0.00	Total Endowment Funds	0.00
	DESIGNATED FUNDS





0.00	Total Designated Funds	0.00

FFR used £1.00= Fund Manager (Regimental Accountant Date Scheme) / Account Holder (Audit ___ Board Scheme) Signature _ Date __ Managing Trustee Signature ____

General Purpose Fund/Unrestricted Funds analysis as at

31-Mar-2022

	Expenditure/Losses (Resources Expended)	Current Period	Previous Period		Current Period	Previous Period
INVESTMENT MANAGEMENT COSTS COST OF GENERATING FUNDS Improvements CHARITABLE ACTIVITIES GOVERNANCE COSTS		0.00	749.60	VOLUNTARY INCOME ACTIVITIES FOR GENERATING FUNDS Bank Interest Apr Bank Interest May Bank Interest June Bank Interest July Bank Interest Aug Bank Interest Sept Bank Interest Oct Bank Interest Nov Bank Interest Dec Bank Interest Jan Bank Interest Feb Bank Interest Mar INVESTMENT INCOME Bank Interest Apr Mar May INCOME RESOURCES FROM CHARITABLE ACTIVITIES Trading Account Profit 1

					0.15 0.15 0.17 0.15 0.17 0.16 0.19 0.19 0.25 0.25 0.25	0.00 0.11 1.90 0.21 0.12 0.15 0.15 0.16 0.46 1.96 2.39 1.90 505.73

	GRANTS AND DONATIONS

General Purpose Fund/Unrestricted Funds analysis continued as at

31-Mar-2022

	Expenditure/Losses (Resources Expended)	Current Period	Previous Period		Current Period	Previous Period
OTHER COSTS Bar Loss Shop Loss Property Depreciation Prizes Insurance Flowers Licence (Kahoots) Other Functions Book Error Insur Nov 20 Book Adjt Error Wreath Twice HERITAGE INTERNAL TRANSFERS 3 Cdo Speed March Summer Ball Clear Debtors Clear Creditors UNREALISED LOSS ON INVESTMENTS		0.00 0.00 0.00 27.00 483.85 75.00 665.39 4,756.54 2.77 0.00 849.95 3,327.50 169.70 100.00	36.99 0.00 1,339.70 69.00 483.85 42.50 288.00 25.10 483.85 16.57 18.50 45.00	OTHER INCOMING RESOURCES Insurance Bookkeeping Adjustments Messing Profit Sports Functions Functions WMRFCA INTERNAL TRANSFERS 4 Adventure Training Transfers GAIN ON REVALUATION OF FIXED ASSETS UNREALISED GAIN ON INVESTMENTS	0.00 -72.24 9,675.00 0.00	0.00 16.57 0.00 0.00 28.11 260.98 439.20
	Total Expenditure Excess of Income Grand Totals	10,457.70	3,598.66	Total Income	9,604.84	1,260.10
				Excess of Expenditure	852.86	2,338.56
		10,457.70	3,598.66	Grand Totals	10,457.70	3,598.66

[4] This will include all transfers including those from designated funds.

[3] This Will include all transfers including those to designated funds.

Unrestricted Trading Account analysis as at

31-Mar-2022

Trading Account 1

Expenditure/Losses (Resources Expended)	Current Period	Previous Period	Income/Gains (Incoming Resources)	Current Period	Previous Period
CHARITABLE ACTIVITIES Trading purchases including trade expenses less write off/mess guests/cost sales.			INCOME RESOURCES
			FROM CHARITABLE
	-492.59	0.00	ACTIVITIES
			Trading sales less cost price
			sales	0.00	0.00
Opening stock - Closing Stock	492.59	0.00
Add/Subtract to Trading purchases as above	0.00	0.00
Adjusted trading purchases to be used at SOFAcell(B21)	0.00	0.00

Unrestricted Trading Account analysis as at

31-Mar-2022

Trading Account 2

Expenditure/Losses (ResourcesExpended)	Current Period	Previous Period	Income/Gains (IncomingResources)	Current Period	Previous Period
CHARITABLE ACTIVITIES Trading purchases including trade expenses less write off/mess guests/cost sales.			INCOME RESOURCES
			FROM CHARITABLE
	-1,389.82	0.00	ACTIVITIES
			Trading sales less cost price
			sales	0.00	0.00
Opening stock - Closing Stock	246.00	0.00
Add/Subtract to Trading purchases as above	-1,143.82	0.00
Adjusted trading purchases to be used at SOFAcell(B21)	-1,143.82	0.00

Unrestricted Trading Account analysis as at

31-Mar-2022

Trading Account 3

Expenditure/Losses (Resources Expended)	Current Period	Previous Period	Income/Gains (Incoming Resources)	Current Period	Previous Period
CHARITABLE ACTIVITIES Trading purchases including trade expenses less write off/mess guests/cost sales.			INCOME RESOURCES
			FROM CHARITABLE
	0.00	0.00	ACTIVITIES
			Trading sales less cost price
			sales	0.00	0.00
Opening stock - Closing Stock	0.00	0.00
Add/Subtract to Trading purchases as above	0.00	0.00
Adjusted trading purchases to be used at SOFAcell(B21)	0.00	0.00

Unrestricted Trading Account analysis as at

31-Mar-2022

Trading Account 4

Expenditure/Losses (Resources Expended)	Current Period	Previous Period	Income/Gains (Incoming Resources)	Current Period	Previous Period
CHARITABLE ACTIVITIES Trading purchases including trade expenses less write off/mess guests/cost sales.			INCOME RESOURCES
			FROM CHARITABLE
	0.00	0.00	ACTIVITIES
			Trading sales less cost price
			sales	0.00	0.00
Opening stock - Closing Stock	0.00	0.00
Add/Subtract to Trading purchases as above	0.00	0.00
Adjusted trading purchases to be used at SOFAcell(B21)	0.00	0.00

Unrestricted Trading Account analysis as at

31-Mar-2022

Trading Account 5

Expenditure/Losses (Resources Expended)	Current Period	Previous Period	Income/Gains (Incoming Resources)	Current Period	Previous Period
CHARITABLE ACTIVITIES Trading purchases including trade expenses less write off/mess guests/cost sales.			INCOME RESOURCES
			FROM CHARITABLE
	0.00	0.00	ACTIVITIES
			Trading sales less cost price
			sales	0.00	0.00
Opening stock - Closing Stock	0.00	0.00
Add/Subtract to Trading purchases as above	0.00	0.00
Adjusted trading purchases to be used at SOFAcell(B21)	0.00	0.00

Restricted Funds analysis as at

31-Mar-2022

	Expenditure/Losses (Resources Expended)	Current Period	Previous Period		Current Period	Previous Period
INVESTMENT MANAGEMENT COSTS COST OF GENERATING FUNDS CHARITABLE ACTIVITIES Messing Combined Mess Spring Ball MBH Book Keeping adj GOVERNANCE COSTS		218.98 612.35 13,092.00 24,251.81 -2,721.01	2,556.03 1,955.35 3,325.00 1,339.97	VOLUNTARY INCOME ACTIVITIES FOR GENERATING FUNDS INVESTMENT INCOME INCOME RESOURCES FROM CHARITABLE ACTIVITIES Sports Messing Combined Mess Spring Ball Ex Dragon Slim Ski MBH ADX Dinner Mess Improvement L & RT

					2,916.04 2,824.36 14,154.01 17,119.09 9,602.78 -11,162.15	2,983.36 4,580.00 7,019.00 0.00 1,400.00 456.00 570.00

	GRANTS AND DONATIONS

Restricted Funds analysis continued as at

31-Mar-2022

Expenditure/Losses (Resources Expended)	Current Period	Previous Period		Income/Gains (Incoming Resources)	Current Period	Previous Period
OTHER COSTS INTERNAL TRANSFERS 3				OTHER INCOMING RESOURCES INTERNAL TRANSFERS 4
Total Expenditure Excess of Income Grand Totals	35,454.13	9,176.35	Total Income		35,454.13	17,008.36
		7,832.01	Excess of Expenditure
	35,454.13	17,008.36	Grand Totals		35,454.13	17,008.36

[3] This Will include all transfers including those to designated funds.

[4] This will include all transfers including those from designated funds.

Designated Funds analysis as at

31-Mar-2022

	Expenditure/Losses (Resources Expended)	Current Period	Previous Period		Income/Gains (Incoming Resources)	Current Period	Previous Period
	INVESTMENT MANAGEMENT COSTS COST OF GENERATING FUNDS CHARITABLE ACTIVITIES GOVERNANCE COSTS				VOLUNTARY INCOME ACTIVITIES FOR GENERATING FUNDS INVESTMENT INCOME INCOME RESOURCES FROM CHARITABLE ACTIVITIES



	GRANTS AND DONATIONS

Designated Funds analysis continued as at

31-Mar-2022

Expenditure/Losses (Resources Expended)	Current Period	Previous Period		Income/Gains (Incoming Resources)	Current Period	Previous Period
OTHER COSTS INTERNAL TRANSFERS 3 UNREALISED LOSS ON INVESTMENTS				OTHER INCOMING RESOURCES INTERNAL TRANSFERS 4 GAIN ON REVALUATION OF FIXED ASSETS UNREALISED GAIN ON INVESTMENTS
Total Expenditure Excess of Income Grand Totals	0.00	0.00	Total Income		0.00	0.00
			Excess of Expenditure
	0.00	0.00	Grand Totals		0.00	0.00

[3] This Will include all transfers including those to designated funds.

[4] This will include all transfers including those from designated funds.

Endowment Funds analysis as at

31-Mar-2022

	Expenditure/Losses (Resources Expended)	Current Period	Previous Period		Income/Gains (Incoming Resources)	Current Period	Previous Period
	INVESTMENT MANAGEMENT COSTS COST OF GENERATING FUNDS CHARITABLE ACTIVITIES GOVERNANCE COSTS				VOLUNTARY INCOME ACTIVITIES FOR GENERATING FUNDS INVESTMENT INCOME INCOME RESOURCES FROM CHARITABLE ACTIVITIES



	GRANTS AND DONATIONS

Endowment Funds analysis continued as at

31-Mar-2022

Expenditure/Losses (Resources Expended)	Current Period	Previous Period		Income/Gains (Incoming Resources)	Current Period	Previous Period
OTHER COSTS INTERNAL TRANSFERS 3				OTHER INCOMING RESOURCES INTERNAL TRANSFERS 4
Total Expenditure Excess of Income Grand Totals	0.00	0.00	Total Income		0.00	0.00
			Excess of Expenditure
	0.00	0.00	Grand Totals		0.00	0.00

[3] This Will include all transfers including those to designated funds.

[4] This will include all transfers including those from designated funds.

Internal Auditor's/Audit Board Report

I/We have examined the books of account and records from which the final accounts were prepared and have obtained all the information and explanations that were necessary for the purpose of my/our internal audit.
*I/We certify that end of period checks have been conducted in accordance with Service Funds Regulations.
Subject to the observations given below I am/we are satisfied that proper books of account have been kept and that the final accounts give a true and fair view of the results of transactions over the period and of the state of the Fund's affairs as at the date of the balance sheet. Subject also to my/our observations *I am/ we are satisfied that cash and bank balances and stocks on hand have been properly checked at prescribed intervals and that adequate insurance exists.
I/We have stamped and the original books of account and the original records I/we have checked. All vouchers relating to this account have been cancelled.
*I/We have made the following observations whilst carrying out the internal audit:
a. Previous observations *have/have not been actioned (list those observation outstanding).

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Date: ______ 04/04/2022
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Signature
Name
Appointment
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Comd/SO2 SPS - Independent Examiner's report on the Accounts, and Comments

Respective Responsibilities of Trustees and Examiner

The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.

It is my responsibility to:

a. Examine the accounts (under section 43(3)(a) of the Act).
b. Follow the procedures laid down in the General Directions given by the Charity

Commissioners (under section 43(7)(b) of the Act).

c. State whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in

b. To which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
Delete as applicable.

Comd/SO2 SPS - Independent Examiner's report on the Accounts, and Comments

Disclosure Section (Only to be completed if the examiner needs to highlight material problems/discrepancies)

Give here brief details of any items that the examiner wishes to disclose.

Comd/SO2 SPS Comments

Date: ___26/09/2022

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Independent Examiner's Signature
Name
Appointment
21
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