Trustees’ Annual Report for the period
From 1[st] May 2021 to 30[th] April 2022
Charity name: Derbyshire Community Male Voice Choir
Charity registration number: 1189111
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | THE OBJECTS OF THE CIO ARE:- (1) THE STUDY AND PRACTICE OF CHORAL MUSIC IN ORDER TO FOSTER PUBLIC KNOWLEDGE AND APPRECIATION OF SUCH MUSIC BY MEANS OF PUBLIC PERFORMANCE. (2) TO ASSIST AND SUPPORT SUCH CHARITABLE INSTITUTIONS OR PURPOSES IN THE COUNTY OF DERBYSHIRE AS THE TRUSTEES SHALL FROM TIME TO TIME DETERMINE. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
1. Tuition of Male Voice Choir singing at rehearsals and through access to the choir’s online learning resources. 2. Performance of Male Voice Choir concerts in Derby and Derbyshire. 3. Donation of grants to local charities. Concerts help to raise the profile of Male Voice Choral Singing and are open to the public without. Tuition at rehearsals is open to members and new members (who are allowed a 1 month period of access without subscriptions), rehearsals are open to anyone who wishes to sing in the male register. Donations to charities support local registered charities and are made to any charity which organises a concert with us. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In accordance with s17(5) Charities Act 2011 the trustees have had regard to the Commission’s guidance on public benefit. The trustees are satisfied that any risks of harm from the above activities are limited and that no personal benefit has been incurred by any of the trustees. |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference
Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The choir has started again in earnest following the disruption caused by the COVID-19 pandemic and associated lockdowns. The trustees are happy with our progress in the first full season since 2019-2020. Rehearsals re-started in September 2021 and this was followed by our first public performance, a Christmas concert at Lockington Church in December. Our first concert in 4-part harmony was performed at Hilton Methodist Church in March 2022. Both the Lockington and Hilton concerts were very well attended and received, and raised good money for both hosts. 30thApril 2022 saw the choir’s annual concert, which raised funds for the charity Aspire. Despite an initial reduction in members during COVID, this period has seen a return of a number of members following the end of lockdowns. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity opened the relevant period with a balance of £7,414.30 and closed with a balance of £8,564.97. This reflected an increase in income- partly from an increase in concert bookings and subscriptions from the less active year during COVID. There was also a reduction in expenditure by allowing partner charities to collect money themselves from tickets and donations at concerts themselves rather than this being made as a donation from charityfunds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity does not have a specific reserves policy; however the trustees aim to keep sufficient monies in reserve in case our base costs increase. Based on this year’s accounts, we have sufficient reserves to run one full concert season. |
| Amount of reserves held | Para 1.22 | £1,500 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | Charity is not in deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The demographics of the choir cause some concern as the average age of members is high (although not unusually so for a charity of this nature), however with an aging population this poses a long-term risk to the choir. Aside from this, the trustees have no concerns that the charitycan continue as agoingconcern. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) Para 1.47 Funds primarily raised from member subscriptions and from donations by host venues along with monies received from sale of the choir’s CD. |
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| Investment policy and objectives including any social investment policy adopted Para 1.46 |
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| A description of the principal risks facing the charity Para 1.46 |
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Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO Association Constitution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | 3x Ex-officio roles (President, Treasurer, Secretary) Additional trustees elected by the members at an AGM for a term of 4 years. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Derbyshire Community Male Voice Choir
Other name the charity uses DCMVC
Registered charity number 1189111
Charity’s principal address 4 Taplow Close, Mickleover, Derby DE3 0RP
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Tom Fleming President
2 Mark Kohrs
Ellis Pugh From 6 [th] September
3
2021
4 Michael Ireland Treasurer
Kenneth Levasseur Secretary From 6 [th] September
5
2021
6
7 Former Trustees
Kevin Griffiths 1 [st] May 2021- 6 [th]
8
September 2021
David Carver 1 [st] May 2021- 6 [th]
9
September 2021
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Ellis Pugh Tom Fleming |
|
Trustee President |
|
DCMVC 2021-2022
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1st April 2021- 31 March 2022
Opening Bank Balance £7,414.30
Income £ 2,537.55
Expenditure £ 1,396.88
Closing Bank Balance £ 8,564.97
Reserves £1,500.00
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DCMVC 2021-2022
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Opening Bank Balance £7,414.30
Income
Bar -
Lottery 145.00
Retirement Collections 136.34
Subscriptions 975.00
Concert Booking Fees 150.00
Donations 364.00
CDs 141.00
Bonds -
Suit Payments Income -
Sponsors -
Carol Singing -
DHU Healthcare -
Refund from Little Eaton Roo 45.00
Annual Dinner 425.00
Easyfundraising 26.21
Baptist Refund 130.00
Income 2,537.55
Bank balance + income - expen £8,554.97
Closing Bank Balance 8,564.97
Difference - 10.00
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Expenditure
Advertising 5.00
Music -
Accountant 20.00
Honorariums -
WIX Internet Subscription 249.00
Printing -
flowers & gifts 146.90
Clothing -
Cards/Postage 9.24
St Osmunds rehearsal space 540.00
Insurance 71.85
Advertising -
Photos -
keys for church 9.00
Bonds 200.00
Sanitiser / Wipes 15.00
deposit for dinner 50.00
dinner entertainment 50.00
dinner admin 29.39
car parking 1.50
Expenditure 1,396.88
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DCMVC April 2021 - March 2022
Activity 01 April - 14 Sept 2021
Opening Bank Balance 7,414.30
Income
Bar
Lottery
Retirement Collections
Subscriptions
Concert Booking Fees
Donations 100.00
CDs 141.00
Bonds
Suit Payments Income
Sponsors
Carol Singing
DHU Healthcare
Refund from Little Eaton Room Hire 45.00
annual dinner
Easyfundraising 26.21
baptist refund
Income 312.21
Bank balance + income - expend 7,691.51
Closing Bank Balance 7,691.51
Difference -
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Expenditure
Advertising
Music
Accountant 20.00
Honorariums
WIX Internet Subscription
Printing
flowers & gifts
Clothing
Cards/Postage
st osmunds
Insurance
Advertising
Photos
keys for church
bonds
Sanitiser / Wipes 15.00
deposit for dinner
dinner entertainment
dinner admin
car parking
Expenditure 35.00
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DCMVC April 2021 - March 2022
Activity 14 Sept - 26 Oct 2021
Opening Bank Balance 7,691.51
Income
Bar
Lottery 14.00
Retirement Collections
Subscriptions
Concert Booking Fees
Donations 20.00
CDs
Bonds
Suit Payments Income
Sponsors
Carol Singing
DHU Healthcare
Refund from Little Eaton Room Hire
annual dinner
Easyfundraising
baptist refund
Income 34.00
Bank balance + income - expend 7,272.61
Closing Bank Balance 7,272.61
Difference -
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Expenditure
Advertising 5.00
Music
Accountant
Honorariums
WIX Internet Subscription 230.40
Printing
Flowers / Gifts 78.50
Clothing
Cards/Postage
Room Hire St Osmunds 80.00
Insurance
Advertising
Photos
Keys for church 9.00
bonds
wipes
Deposit for Dinner 21/5/22 50.00
dinner entertainment
dinner admin
car parking
Expenditure 452.90
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DCMVC April 2021 - March 2022
Activity 27 Oct - 14 Dec 2021
Opening Bank Balance 7,272.61
Income
Bar
Lottery 27.00
Retirement Collections
Subscriptions Jan - April 2 60.00
Concert Booking Fees 50.00
Donations
CDs
Bonds
Suit Payments Income
Sponsors
Carol Singing
DHU Healthcare
Refund from Little Eaton R
annual dinner
Easyfundraising
Broadway Baptists Refund 130.00
Income 267.00
Bank balance + income - ex 7,269.16
Closing Bank Balance 7,269.16
Difference -
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Expenditure
Advertising
Music
Accountant
Honorariums
WIX Internet Subscription 18.60
Printing
Flowers / Gifts
Clothing
Cards/Postage
Room Hire St Osmunds & Hilton 180.00
Insurance 71.85
Advertising
Photos
Keys for church
bonds
Sanitiser / Wipes
Deposit for Dinner 21/5/22
dinner entertainment
dinner admin
car parking
Expenditure 270.45
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DCMVC April 2021 - March 2022
Activity 15 Dec 2021 - 30 Jan 2022
Opening Bank Balance 7,269.16
Income
Bar
Lottery 35.00
Retirement Collections
Subscriptions Jan - April 2 840.00
Concert Booking Fees 50.00
Donations
CDs
Bonds
Suit Payments Income
Sponsors
Carol Singing
DHU Healthcare
Refund from Little Eaton
annual dinner
Easyfundraising
Broadway Baptists Refund
Income 925.00
Bank balance + income - ex 7,874.16
Closing Bank Balance 7,874.16
Difference -
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Expenditure
Advertising
Music
Accountant
Honorariums
WIX Internet Subscription
Printing
Flowers / Gifts 50.00
Clothing
Cards/Postage
Room Hire St Osmunds & Hilton 120.00
Insurance
Advertising
Photos
Keys for church
Bond Refund 100.00
wipes
deposit for dinner
Dinner entertainment 50.00
dinner admin
car parking
Expenditure 320.00
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DCMVC 2021 - 2022
Activity 31 Jan 2022 - 31st March 2022
Opening Bank Balance 7,874.16
Income
Bar
Lottery 69.00
Retirement Collections 136.34
Subscriptions Jan - April 2022 75.00
Concert Booking Fees 50.00
Donations 244.00
CDs
Bonds
Suit Payments Income
Sponsors
carol
DHU
refund
Annual Dinner 425.00
Easyfundraising
Broadway Baptists Refund
Income 999.34
Bank balance + income - expend 8,554.97
Closing Bank Balance 8,564.97
Difference - 10.00
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Expenditure
Advertising
Music
Accountant
Honorariums
WIX Internet Subscription
Printing
Flowers / Gifts 18.40
Clothing
Cards/Postage 9.24
Room Hire St Osmunds 160.00
Insurance
Advertising
Photos
Keys for church
Bond Refund 100.00
wipes
Deposit for Dinner 21/5/2
dinner entertainment
Dinner Admin 29.39
Car Parking 1.50
Expenditure 318.53
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