**Southbourne (West Sussex)Lions Club (CIO) Trustees Annual Report 2020** **__________________________________________________________________________________** # **Southbourne (West Sussex) Lions Club (CIO)** ## **Incorporating** **Southbourne, Bosham and Surrounding Villages** **Registered Charity Number 1189071 Trustees Annual Report - Year Ended 30[th] June 2021** ## **Legal and Administrative Details:** **Lions Club Name:** Southbourne (West Sussex) Lions Club (CIO) **Formation Date:** 15 June 2020 **Charity Name:** Southbourne (West Sussex) Lions Club (CIO) **Registered Charity No:** 1189071 **Principal Address:** The Charity has no permanent address, the Club Secretary acts as the focal point for correspondence. **CIO Constitution:** 15 June 2020 ## **Trustees for the Year:** Ex Officio Trustees: Lynne Smith (Lions Club President) Trevor Nightingale (Lions Club Treasurer) Patricia Gunstone (Lions Club Secretary) Elected Trustees Jenny Wild John Sayers Janice Thomas **Bankers:** Lloyds TSB Bank plc PO Box 1000 BX1 1LT **Independent Examiner:** Jan Swinton Page 1 **Southbourne (West Sussex)Lions Club (CIO) Trustees Annual Report 2020** **__________________________________________________________________________________** ## **Aims and Organisation** ## **Lions Clubs International** The Southbourne (West Sussex)Lions Club (CIO) is a local club formed as part of Lions Clubs International voluntary service organisation that helps, supports and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own constitution but have links to other clubs in their Zone, to their District in the South East of England, the Multiple District of the British Isles and to Lions Clubs International. Linkages with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co-operation the clubs work together to help on national and international charitable projects. ## **Southbourne (West Sussex) Lions Club (CIO)** The Club is a voluntary organisation, which exists to help the local community and support, as it sees fit, Lions Clubs’ national and international projects. The objects of each Lions Club are to: - create and foster a spirit of understanding among the peoples of the world; - promote the principles of good government and good citizenship; - take an active interest in the civic, cultural, social and moral welfare of the community; - unite the clubs in the bonds of friendship, good fellowship and mutual understanding; - provide a forum for the open discussion of matters of public interest; provided, however, that partisan politics and sectarian religion shall not be debated by club members; - encourage service-minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavours. ## **Membership** The Lions Club’s membership at the beginning of the year was 24 with 10 men and 14 women. At the end of the year the membership was 21 with 8 men and 13 women. In undertaking its work the Charity relies on the members of the Southbourne Lions Club. Their time is given freely and without charge and without this support the charity would not be able to function. The Club is managed by its members and meets monthly at a “Business Meeting”. The Club elects and appoints annually a number of Officers and Trustees. Detailed affairs relating to Fund-raising and decisions on Page 2 **Southbourne (West Sussex)Lions Club (CIO) Trustees Annual Report 2020** **__________________________________________________________________________________** Community Service proposals and donations are considered at regular monthly committee meetings. The Club follows MD105 Safety Policy and Data Protection Policy. ## **Administration of the Club** The administration of the Club, is wholly financed by its members. All time to organise activities to raise funds and provide community service is given freely by the members and friends of the club, for no payment or reward. Club members pay an annual subscription of £60, paid half yearly. These subscriptions and fund raising social events for members pay for the members’ dues which are paid to support Lions District, Lions Multiple District and Lions Club International administration and for the administration of the Club. These monies relating to the administration of the club are held entirely separately from the charitable and charity fundraising monies in a separate “Administration Account” bank account. ## **CIO Composition** The Charity Account is managed by six Trustees, who are, ex-offico, the Club President, Secretary and Treasurer plus three elected Trustees. One new Trustee is elected each year to serve for a three year period. Trustees may be re-elected to serve. The Trustees are elected at the same time, as the Lions Club Officers and Directors by the members of the Lions Club. Trustees are encouraged to attend the Lions District 105SE Spring Forum where guidance is given on the role of Trustees. The Club’s charitable work and donations are administered through the Trust. All financial donations are individually approved by a majority of the Trustees, subject to there being a quorum of 3; the Chairperson, Lion President, having a casting vote. ## **Purposes of the CIO** - The Charitable purposes of the CIO fall into the following general categories: - The improvement of health or the saving of lives. - The relief of those in need, by reason of youth, age, ill-health, disability, or other disadvantage. - The advancement of citizenship or community development. - The relief of financial hardship. - The advancement of environmental protection or improvement. ## **Finance and Activities** ## **Income** Members, with the assistance of friends of the Club, undertake a variety of fund-raising activities throughout the year such as:- - Christmas house to house and static collections in the local area. Each December the Club takes “Santa” on a float around some Page 3 **Southbourne (West Sussex)Lions Club (CIO) Trustees Annual Report 2020** **__________________________________________________________________________________** areas of Southbourne, Bosham, Emsworth and surrounding villages collecting public donations. Static collections are also made at local Squares and Farm Shop. These collections are arranged under licence from, Chichester District Council and Havant Borough Council, and also with the permission of the Farm Shop. - During this year the Covid 19 pandemic has meant the activities of the club have been severely curtailed with no club meetings held. The club has however managed to continue to make some donations and in particular to local front line organisations fighting the Covid pandemic. Income derived from donations and fund-raising is accounted for through the Activities Account. After the deduction of valid expenses only, surplus monies in the Activities Account are transferred to the Charity Account. These funds may then only be donated to causes chosen on the recommendation of the Club’s Welfare Committee and the Lions Club members and approved by the Trustees. ## **Donations made by the CIO** The Trustees approved a number of donations to local organisations and individuals based on recommendations from the Welfare Committee / Club members. A list of the donations approved by the Trustees is enclosed with the accounts. ## **Community Service Activities** Apart from financial donations the Club supported the “Message in your Wallet” (MIYW) and “Message in a Bottle” (MIAB) schemes, giving out thousands of information cards with vital information that the Emergency Services may need. ## **Review of Financial Activities and Affairs** The financial accounts of the Southbourne (West Sussex) Lions Club (CIO) for the year ended 30th June 2021 have been submitted. Detailed records of all financial transactions are maintained by the Club and reported monthly to all Club Members ## **Signed on behalf of the Trustees:** **----- Start of picture text -----**
President Lynne Smith
Secretary Patricia
Gunstone
Treasurer Trevor
Nightingale
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Page 4 **Southbourne (West Sussex)Lions Club (CIO) Trustees Annual Report 2020** **__________________________________________________________________________________** **----- Start of picture text -----**
Elected Trustee Janice Thomas
Elected Trustee Jenny Wild
Elected Trustee John Sayers
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Page 5 ## ## ## |l-ynne Smith|President| |---|---| |PatGunstone|Secretary| |TrevorNightingale|Treasurer| |JohnSayers|| |JaniceThomas|| |JennyWild|| ## ## ## ## ## |Statement of Fina|ncial|activitiesfor Y|earEnded30June|2021|| |---|---|---|---|---|---| |||Unrestricted|RestrictedAdmin|Total|Total| ||lYotes Funds||FundsFunds|2CI2l|2020| |INCOMINGRESOURCES|||||| |Grants and Donations|1|f 370.00|f28.65|f398.65|f2,64L.12| |Activitiesfor|2|84,624.63|f0.00|f4,624.63|[9,002.51| |generating funds|||||| |lnvestment lncome|||||| |From Charitableactivities|||||| |Members Contribution|||f1,250.00|f1,250.00|f1,200.00| |TOTALRESOURCEINCOME||f4,994.63|fL,278.65|t6,277.28|f12,843.63| |RESOURCES EXPENDED|||||| |FundraisingEvents|j|fL,397.42||f.L,397.02|f.2,53.6.L3| |Donations and Grants|4|f3,871"00||[3,871.00|€7,528.00| |Members Activities|5||i2,058.31|f5,929.31|f3,646.78| |GovernanceCosts|||||| |TOTALRESOURCES EXPENDED||ts.268.02|f2.058.31|f7,326.33|{E,6qq.e1| |Net lncome/Expended||-f273.39|-f779.66|-f1,053.05|-f847.28| |TransfersbetweenFunds||-f170.00|f170.00||| |NETMOVEMENT INFUNDS||-t443.39|-€509.65|-f1,053.05-f847.28|| |Balancesasat1st July2020||f5,237.96|f662.56|f5,900.52|86,747.88| |BATANCES ASAT30thJUNE2021||84,794.57|f52.90|1.4,847.47|f5,900.52| ## ## |StatementofFinanciala|ctivitiesfor YearEnded|30June2021| |---|---|---| ||2A2t|2024| |Fixed Assets|f0.00|f0.00| |CurrentAssets||| |CashatBank|f4,794.57|€5,237.96| |Creditors|f0.00|f0.00| |NetCharihbleAssets||95,237.96| |ClubAdminFuhd|f52.90|t66Z.s6| |Total FundsManaged|t4,847,47/|TEF6d52| ## ##