Kingsbridge Area Foodbank ## Annual General Meeting 18[th] July 2022 ## Annual Report The Foodbank has continued to operate for the past year at the Avon Centre, Wallingford Road, without any guarantee as to how long the premises will still be available. Under the direction chiefly of Gerrie, Paula and Jackie, volunteer teams have worked energetically through each week to prepare and deliver packages of regular food supplies to the clients, along with essential non-food items. Client numbers have continued at a high level, with new applicants adding to the list while others have no longer needed the foodbank’s help. ## **Client Numbers** |have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.|have no longer needed the foodbank’s help.| |---|---|---|---|---|---|---|---|---|---|---| |**Client Numbers**||||||||||| |**Oct-Jul**
**Weekly**
**Drops**|**No of**
**Drops**|**No of**
**Adults**|**No of**
**Children**|**Mouths**
**we**
**Fed**|||**No of**
**Families**|**No of**
**Couples**|**Singles**|**Total**| |**Average/wk**|152
218
179
398||||||58
47
50
154|||| |**Total**|6069
8718
7157
15902||||||2324
1868
1982
6174|||| A substantial number of volunteers have worked with real commitment at the various tasks involved in providing for people in our locality. Appropriate COVID safety precautions and testing were in place to protect the volunteers and the clients to whom they delivered. ## **Volunteers** **Delivery drivers*:** 46 active volunteers, another 14 not active/reserve **In-house**:** 43 active, another 16 not active/reserve _Other volunteers include:_ **14 year old students** working towards their Duke of Edinburgh Bronze Award – 1 hour a week for 13 weeks, after school. **17/18 year old students** undertaking a week’s ‘Work Experience’, who spend a full week with us in July, which gives them a chance to participate in, and understand much of the key functions of the foodbank. **‘Community Service’** volunteers (small group), undertaking the volunteering as part of their sentence. The agencies contact Gerrie, who checks their ‘credentials’ in terms of appropriateness. **All volunteers sign confidentiality agreements and some jobs are restricted.** *** Delivery drivers -** Deliveries go out at the same day/time each week so that clients know when to expect delivery. Regular drivers take the same run/s every week, some doing a single run, others two or even three runs. Each run consists of between 4 and 6 households ****** I **n-house jobs** involve, as well as packing bags, stacking shelves, tidying up (we tend to take in white goods and basic furniture for needy clients), breaking bulk (bacon, sausages, cheese, sugar, rice, etc etc), making coffee, emptying bins, and so on. Extra initiatives beyond the regular weekly provision include the special Christmas hampers and acting as local facilitator for the government conceived and funded HAF programme (Holiday Activities and Food), though for the forthcoming school holiday the funding, via DCC, has been denied, despite protests. The positive visit from our MP in February has not had any effect on this situation. Supplies of items for food distribution have continued as a mixture of donations from the public, mainly as prepared small packages in the supermarkets; random deliveries as excess items from local food sales outlets; and bulk purchases from major suppliers. Likewise, financial support has ranged from relatively small, but often regular, donations from individuals and local groups, to major grants from various funding sources. The efforts of those who have been labouring with many grant applications, not always successful, is very much appreciated. Other fundraising initiatives include events around Christmas time, and the recently formed Friends of Kingsbridge Foodbank. ## **Friends of Kingsbridge Foodbank** The idea is that small groups in our villages and towns around Kingsbridge take on fundraising in whatever way they prefer- coffee mornings, pub quiz, car boot or tabletop sale for example. In May, Julia & Margaret set up at the back of their cars (with the addition of a gazebo ready for any showers!) at the May Fair Car Boot Sale in Modbury. This being our first venture we certainly learnt a lot! It was interesting to see what sold-and what didn’t. The following Saturday we had a market stall, again part of the May Fair. We had an indoor double table stall at Malborough School Fun Day ably assisted by Sian & Mary, again a successful day, and on this lovely sunny day our most popular line was the water pistols! Suzie has sold some items, at the Quay car boot sale and Lyndsay had a highly successful Tabletop sale held in Kingsbridge Fore Street well supported by her own church congregation. These are fabulous opportunities to convert saleable donated items of toys, baby/children’s clothes, books, beauty products & kitchen equipment- all very gratefully received but not edible, into cash to buy food. Our next ‘pilot’ event was the Big Breakfast, Held on a beautiful sunny June Saturday at the Recreation Ground in Modbury. Chef Julia and her kitchen team were amazing considering the limited facilities and space available. Over 70 turned up and we raised a fabulous £660! Other events are planned including a pub quiz and coffee morning, and we hope to have a stall at this year’s Kingsbridge Show Other donations include second hand white goods and items of furniture to make available to clients in need. Clothing has also been donated, including school uniforms. More of the latter has also been purchased from a dedicated local grant. There have been some changes among the trustees, some standing down and others co-opted to take their place. The retirees deserve our deep thanks for their years of service, and the newcomers deserve all the support possible for their new responsibilities. Issues before the trustees during the year included establishing and/or renewing Policies and Procedures, including Financial Control and Internal Audit procedure. A concern has been the growing cost of bulk purchases as against the variable nature of grants and donations. The team at Avon Centre has been at pains to monitor and where appropriate limit the items in the packages sent out to clients. And efforts have been made to ensure that applicants have their referrals renewed as their circumstances of need may have eased. As an indicator of how the foodbank tries to respond to wider needs and situations, when other agencies have not always kept up during the pandemic, we note and congratulate Gerrie in completing online training to be qualified as Safety Officer regarding Children and Vulnerable Adults. Situations have cropped up during the year, via a referral or application for help with food, that reveal the urgent need for urgent mental health or domestic risk intervention. Finally, as the foodbank is well into another year with no let up, and to state the obvious, the trustees and the volunteers are well aware that with a serious present and near future cost of living crisis, many more in our locality are justifiably very worried about how they are going to cope, and will turn to the foodbank. More support will be needed – financially, materially, and hands on! Those who have worked so hard and long and effectively on behalf of our needy neighbours, for no personal gain, deserve immense thanks and recognition! Roger Tyler Chair of the Trustees 18[th] July 2022 ## **Kingsbridge Area Food Bank Registered Charity Ref 1189068 Treasurer’s Report y/e 31/03/2022.** Throughout the year trustees have been kept informed weekly of the income and expenditure of the Charity. I am satisfied that all expenditure has been in line with the charity’s aims and objectives. Compared with the y/e 31/03/21 income is 27% less, with actual expenditure almost the same as the previous year reflecting the numbers of clients remaining at high levels. Public donations were less than 2020/21. Given the expected rise in living costs trustees are aware that this could be a double threat to 2022/23 with potentially more clients, but also whether regular donations will continue at around £8,000 per month Excluding the electricity element, expenditure year on year was similar at £18,000 per month average. Reserves: At the Trustees Meeting on 17[th] March 2022 the reserve account stood at £14,400, £10,000 for 17 months of accrued electricity usage at EDF’s July 2021 quote of 15.8p per unit, plus £4,400 for other emergency purposes. Apart from sporadic invoices for minor daily charges (which were paid) no invoice had been received from EDF for usage since the supply was connected in October 2020. It was proposed by the Chair and passed, to release £4,400, leaving £10,000 covering emergencies, electricity or otherwise. The Secretary had recent assurance from our MP for his assistance in dealing with any demand for payment by EDF. Following a visit in May 2022 to the Avon Centre by EDF contractors, an invoice was received for £23,092.70 (Unit costs of around 25p rising to 50p on 28/01/22). While this remains unpaid and unresolved the potential liability up to 31/03/22 has been calculated as £20,240.75, which has been entered into the Financial Report. Efforts to mitigate this are ongoing. The year ended with £11,000 free funds. However grants of £19,000 confirmed for April boosted the forecast considerably. Each month trustees discuss the next three months forecast to see what actions are needed. I would like to thank the three managing trustees for the immense amount of work put in during the year, but also raise my concern that maintaining the high level of service in the long term will become more difficult. Add to this, that the Avon Centre is not a permanent home, but free of rent and other operating costs. Finally, thank you to Peter Coates for the Independent Examination, and welcome to Kayleigh Morton the new treasurer – we have been meeting regularly for the past few weeks and most tasks have now been transferred. Steve Arblaster Outgoing Treasurer 8[th] July 2022. Flnancial Report Kingsbridge Area Foodbank Chaiity Reg 1189068 I ApTiI 2021 to 31 Plarch 2022 201912020 IThGDJIE¥ D￿ti￿lIf0M pU￿1C Grants OryanlS9kn D¢n*x•i$ Totsl In¢•m¢ £1Q8.595.50 £69.25Q.QO £11.271.16 £187 17&66 £191.195.53 £65.045.00 Inc4 in PutAk Dthiatsjns £2F624053 3 791.57 L•s8 CvBtolAcU¥lU Chri$knasHyfflpers &¢f4 ntSupwt.Acc(¢nrnoJllOcn ientSupport-AnlTnal aiènisupport- Elec & G85TcyllpJ ¢IIElltSupport- Fwd 4nd CAientSupport- Clhintsupport-othcr clienlsupwt-Tranx￿rt CIkntSupport- Un HOl￿AyA¢0￿0nO Fc*)JVIAF) £J.935.$7 E625.14 £¢.oy, £9.24D. £171.011.76 £1.83Q 88 £2.71A.56 El.748.95 È1,424.S3 E3.t217B 71J.B5 E3.S3S.OS E445.QO tftd In Fubj S Grtr* £8.309.65 £180,241.65 FL￿ & GoDds £9289.84 £1.033.00 É1,079.78 In$ 8 G¢rt¥J$ 039JJ.97 #J.11 9 192.07 f6 597.1 PluBOUwrln¢om• IntsnS1 Toknlothor I￿¢0m• £0.82 £OA2 £0.00 £0.00 LI￿opl￿￿￿o Exp•ni Ae¢on¢snty FM$ Adwrthing & Mart•Ung BAnk F•ai £DJ.75 £216.00 £39.95 £40.00 £0.00 £251.95 £0.00 £22.60 £0.00 £423.50 Ind In h•hk1•co￿l £408.21 EIoGtrf¢lty 8ufvty e•th L(•llltty uwtd É&e* Equlpm•nl (v4h￿•) Injurnnco ITSthtyAteond Ccnwmob LIDhl. Pmr, w*•￿fft p•ckiglny Po6wg*. FitgM8 Cou Prfnllng a gt•knL¥y Ront R￿P￿rn & ￿D￿tIn￿n e1.222.01 £2.642.95 £131.29 E77.20 £84.75 £367.54 £2.tg0.75 EO.00 É049.e E7.9 £0.00 £0.00 £38.52 EI,768.89 £?.519.QQ £447.20 £828.00 E55.00 El.393.72 £313.37 Td•phon• & Int•rn•t V•h1d@ CoylJ Inoifudl Vdunthvr Tol•l £984.37 E19S.40 5.25 C1￿1n9 R•*kh•*JG Clo•lnA Trva¥ur•rWC £10￿00.10 £21,840.93 to.oo £6B,606.92 £230.88 .736.8D El•ctrlclty S¥ppty Ilnw5d EDF- Fr*1 C* 20 240.75 E1f,705.16 ** ealGulatsd frarn EOFbillll8A)0110 1023101121 r4m0th￿t￿ofWp￿rffarO1Io4112 to23106QI. Imd•pendBrtExamlnoT 07ILL ChilThBTr Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustee￿ members of Kingsbridge Area Foodbank On accounts for the year ended 3110312022 Charity no {if any 1189068 Sèt out on pag8 Three I report to the trustees on my examination of the accounts of the above charity ('the Trusf) for the year ended 3110312022 Responsibilitios and bas18 ot report As the charity's trustees, you are responsible for the preparatlon of the accounts in accordance wilh the requirements of the Charities Act 2011 {"the A¢f ). I report In respect of my examination of the Trusfs accounts carrted out under section 145 of the 2011 Act and in Carrying out my examination, I have followed all the applicable DSrections given by the Charity Commission under section 145(5}(b) of the Act, Independent I have completed my examinatlon. I confim that no material oxamlner's matters have come to my attention in conneciion with the statsment exarninatlon (other than that disclosed b8low') which gives me cause to believe that In. any material respect.. the accounting records were not kept in accordance wilh 8ectlon 130 of the Charitié8 Act., or the accounts did not accord wilh the accounting records., or the accounts did not comply with the applicable requirements conceming the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts glve a 'true and fair, view which is not a matter consldered as part of an indep8nd8nt examination. I havè no concerns and have corne across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not 8ppIy. Signed: PJ QJ-F Date: 17 ioiz Name: Peter Coates Relevant professional qualification(s) or body (if any): FCA IER Oct 2018 Address: Diani, 3 Wingfield. Thude5tone, Kingsbridg8, Devon. TQ7 3EJ Section B D i5closure Only complete if the examiner needs to highlight material matters of con¢em (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef detalls of any Items that the examiner wishes to disclose. Long term sustainability is a concern No budget for 2022123 Surplus fallen from £43.7K in year to March 31 2021 to a defidt of £47.OK for the year to 31" March 2022 Main changes are donations which have fallen from£191 K to £108K a reduction of £85K and operating expenses have increased by £21.9K Grants - a grant of £20K in February was very important Cash balance fèll from £58.7K to £31,gK of which only £11.6K is uncommitted Monthly costs £19K Monthly income before one off donations £1 OK- underlying deficit £9K Net Profit has shown a consistent decllne see graph bel¢)w NET PROFIT- £ 25.oc 20.OCKI 1S,OC io.o(x) 5.CQO -5.000 -i0.￿0 -Is.000 Mth Qtr Bd8t Charity has 1 month's reseNe IER Oct 2018