Trustees’ Annual Report for the period
From: 1[st] January 2023 To: 31[st] December 2023
Charity name: Krio Descendants Union United Kingdom & Ireland
Charity registration number: 1189037
Objectives and Activities
| SORP reference |
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | (1) The advancement of the education of the public~~i~~ n the culture and history of the Krio people of Sierra Leone. (2) The promotion and protection of health in Freetown, Sierra Leone, by the provision of health outreach programmes that consist of health awareness sessions/talks in the areas of basic hygiene, nutrition, disease prevention, HIV, sexual health and pregnancy that are delivered by registered health practitioners. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Activities: Two successful activities - Thanksgiving service and planning the 3 one on the 9th June 2024. We will also be going to the Mosque with our Aku brothers and sisters this year to celebrate the Muslim Thanksgiving service on the 7thJune 2024. Two success fund raising activities – Luncheon sale and we are planning the third one this year on Saturday 20thJuly 2024. We will also be planning our first formal Dinner and dance on Saturday 26thOctober 2024. Two successful charity giving in collaboration with KDY Fritong in December 2023. The organisation was able to provide 200 gift bags with health products to 2 villages Goderich and Wellington. The colloberative with the KDY president has been effective and we hope to continue the good work. Maintaining a healthy membership account with 95% of membership fees paid for |
| 2022/23. Organisation website completed and regular maintenance ongoing. Successful hosting of the Black History Month on Saturday 28thOctober as part of our general face to face meeting. This was well attended with a quiz session to encourage the learning of new things about our culture and heritage. Ongoing work with the ‘Untold Stories’ project funded by the Mayor of London. The final report is due in March 2024. Three successful workshops were held, and one was specifically for young people. . |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees continue to put in place policies, financial regulations and systems for the efficient management of the organisation. In doing so, Trustees pay due regard to the guidance of the Charity Commission, particularly in relation to public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
Policy on grant making |
KDU UKI does not offer grants. |
|---|---|
| Policy on social investment including program related investment |
KDU UKI has not engaged in social investment. |
| Contribution made by volunteers |
As stated under Fundraising above. |
| Other |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
The organisation has been growing steady with lots of positive outcomes on some of the projects that we have embarked on, such as the ‘untold stories’ that the organisation received a grant from the Mayor of London. The yearly charity giving in Freetown and the planning of various fun raising activities for this year. I will discuss this further within the report. The organisation has been having its general meetings virtually every month and face to face meetings has been 4 times a year. This has been working successfully for members, giving everyone the opportunity to meet face to face periodically to socialise. Trustees The dedicated trustees continue to hold virtual meetings to discuss and help with the decision making to achieve effective running of the organisation. The plan was to hold few in person |
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trustees meeting last year but we have not been successful in achieving that. However, the aim is to try and host a face-to-face trustees meeting this year. I would not have been successful in my role as the president without an effective trustees’ group. Therefore, I want to take this opportunity to thank all the trustees whole heartedly for their commitment and time giving to the organisation, not forgetting the exofficio and internal auditor for their attention to details and willingness to serve during their time in office. I pray that God will continue to guide and protect us as we aim to continue to work diligently to put KDU UK&I on the map as one of the Krio groups striving to keep Kriodom alive.
Projects in the pipeline include:
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The completion of the test and nurture ‘Untold Stories’ project. The Community Reference Group (CRG) has been meeting regularly to feedback on the recommendations and forward planning. The final report to the Mayor of London is due in March 2024. The next stage of the untold stories project if the organisation is about to secure fund is to produce a mural and online digital information about notable Krio’s.
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Young adults in the organisation to take more of a leadership role in preparation for the future.
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Discussion with stakeholders to financially support completion of the Krio Museum in Sierra Leone.
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Ongoing collaborative working relationship with KDY
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Gift aid application and other possible charity funding applications to continue with the ‘untold Stories’ project such as putting up a mural in one of the London Boroughs.
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Designing of the organisation personalise print ‘ASHOBI’/uniform.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set
Investment performance Para 1.41 against objectives Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Details in the Income and Expenditure Report. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | This is in development as we grow our funds. |
| Amount of reserves held | Para 1.22 | This is to be determined as we grow our funds. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Subscription and donations. We anticipate funds from fundraising activities to be the main source of income going forward. |
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| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Current cost of living to raise adequate funds. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution and Bye Laws |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charity Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election of Trustees is in accordance with our Nominations and Elections Procedures which allows every paid-up member one vote per contested position. The constitution makes provision for elections to be overseen by two independent Electoral Officers. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 Trustees Roles & Responsibilities, Code of
| adopted for the induction and training of trustees |
Conduct, NCVO Charity Governance Code for Small Charities, The Essential Trustees: Trustees’ 6 main duties (Charity Commission’s Guidance). |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Organisational Structure: Chair & Trustees, Sub-Committees, Members. Networks include Small Charities Coalition and National Council for Voluntary Organisations (NCVO). |
| Relationship with any related parties |
Para 1.51 | None. |
| Other |
Reference and Administrative details
| Charity name | Krio Descendants Union UK & Ireland |
|---|---|
| Other name the charity uses | KDU UKI |
| Registered charitynumber | 1189037 |
| Charity’s principal address | 75 Northview Swanley Kent BR8 7BG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ellen Samuels | President | 29.01.2021 – present |
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| Mr George Wilson | Vice President | 29.01.2021 – present |
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| Mrs Yvette Erritan John | General Secretary |
30.11.19 – present | ||
| Lawrence Lusaine | Heritage Secretary |
25.03.2023 – present |
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| Samuel Rex-Dyfan | IT & E- Communications Officer |
29.01.2021 – present |
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| Mrs Beryl Genevieve Juma | 30.11.19 – Present | |||
| Dr Kayode Ronald Adesimi Robbin-Coker |
Assistant Heritage Secretary |
30.11.19 – Present | ||
| Velam Gage | Organising Secretary |
29.01.2022 – Present |
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| Marionette Gilpon | Assistant Organising Secretary |
29.01.2022 – Present |
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| Ramatulai Adisa-Sesay | Assistant Welfare & Pastoral Officer |
29.01.2021 – Present |
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| Lindsay Benjanin | Treasurer | 01.01.2022-Present |
– Corporate trustees names of the directors at the date the report was approved Director name
| Name of trustees holding title to property belonging to the charity | Name of trustees holding title to property belonging to the charity | Name of trustees holding title to property belonging to the charity | Name of trustees holding title to property belonging to the charity |
|---|---|---|---|
| Trustee name | Dates acted if not for whole year | ||
| Funds held as custodian trustees on behalf of others | |||
| Description of the assets held in this capacity |
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| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
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| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Additional i nformation (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Charity Governance |
Khadiru Mahdi | |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mrs Ellen Samuels
Position (eg Secretary, President Chair, etc)
Date 18° June 2024
D:\LIN\KDU_ KDU_UK_&_I_Transactions.xls_
KDU UK & I Financial Transactions For Calendar Year 2023
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Items In Income Items Out Expenses Balance
Current Account Balance @ 01-01-2023 7,683.81
Deposit Account @ 01-01-2023 4,604.33
Application Fee for Membership 50.00
Aso-Oke 1,120.00 Aso-Oke 801.20 318.80
Badges 75.00
Bags 170.00 Meetings 440.00
Benevolent 432.50 Bereavement 500.00 -67.50
Bow-Tie (£10) & Necktie (£5) 15.00 KDU Global 693.39
GLA - Untold Stories 4,000.00 Untold Stories 1,191.90 2,808.10
Luncheon Sale 4,589.70 Luncheon Sale 1,838.29 2,751.41
Membership Subscriptions 3,027.50 Luncheon Sale 2024 100.00
Miscellaneous 95.57 Miscellaneous 0.03 95.54
Insurance 148.47
T-Shirts (£240), Polo Shrts (£60) 300.00 T - Shirts 210.00 90.00
Printing 150.00
Dance 2024 500.00
Thanksgiving 3,791.64 Thanksgiving 1,276.30 2,515.34
Website 724.00
Zoom 136.74
Total Transactions 17,666.91 8,710.32
Current Account Balance @ 31-12-2023 16,640.40
Deposit Account Interest 40.52 40.52
Deposit Account @ 31-12-2023 4,644.85
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Sheet 'Summ_2023' Last Saved by: Lindsay on Tue 13-02-2024; 22:47:02