Trustees’ Annual Report for the period
From: 1[st] January 2020 To: 31[st] December 2020 Charity name: Krio Descendants Union United Kingdom & Ireland
Charity registration number: 1189037
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | (1) The advancement of the education of the public~~in~~the culture and history of the Krio people of Sierra Leone. (2) The promotion and protection of health in Freetown, Sierra Leone, by the provision of health outreach programmes that consist of health awareness sessions/talks in the areas of basic hygiene, nutrition, disease prevention, HIV, sexual health and pregnancy that are delivered by registered health practitioners. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Activities: Owing to Covid-9, we were unable to undertake any activities during this period. However, we started fact finding to inform our priorities going forward. Fundraising Activities: The organisation cancelled all public facing fundraising activities due to Covid-19. All funds raised during the year were from members’ subscriptions and donations. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | This has been the formative year of the Charity during which the Trustees put in place policies, financial regulations and systems for the efficient management of the organisation. In doing so, Trustees paid due regard to the guidance of the Charity Commission, particularly in relation to public benefit. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|
| Policy on grant making | KDU UKI does not offer grants. |
| Policy on social investment including program related investment |
KDU UKI has not engaged in social investment. |
| Contribution made by volunteers |
As stated under Fundraising above. |
| Other |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
At our first monthly meeting on 28 September 2019, the members present voted to start Krio Descendants Union UK and Ireland. The members also appointed an Interim Team of Trustees to lead the management of the new organisation with the aim of achieving charity status followed by elections of new Trustees. In the following months, the interim trustees set up sub- committees to get more members involved in helping the organisation to achieve its goals for charity status and elections. The sub-committees were as follows: Governance/Charity status- lead Khadiru Mahdi, Finance- lead Valerie Easmon-George, Membership- lead Lary Lightfoot-Boston, Social Organising- lead Beatrice Scots- Boyle and Pastoral -. lead Nellie Williams. The membership established relationship with KDY Fritong to foster collaboration on future projects for public benefit in Sierra Leone, particularly for Krios in Freetown. Trustees On 30 November 2019, the membership agreed the new association’s constitution with which to apply for charity status with the Charity Commission. The following trustees Mr Sam Walker, Mrs Beatrice Scots-Boyle, Mr Remmie Akibo-Betts, Ms Beryl Jumah, Ms Ibilola Campbell, Mrs Valerie Easmon-George, Dr Kayode Robbin-Coker, Mrs Yvette John, were chosen to act as interim trustees. The lead of the governance team, Mr Khadiru Mahdi filed the papers in December 2019 and in April 2020 we were granted full charity status Charity number 1189037. The interim trustees then took over full management of the association and holding monthly meetings every third Saturday prior to the general membership meeting every last Saturday. Membership The membership policies, code of conduct, new member’s application form and elections process have all been agreed by the membership and are now active. I want to thank the membership team of Captain Lary Lightfoot-Boston, Mrs Ellen Samuels, Ms Josephine Coker, Mr Khadiru Mahdi and Mrs Yvette John who helped in the drafting and implementation of all the membership policy documents. KDU UK & Ireland has 50 paid up members as of 28 November 2020. We will continue our drive for more members in 2021 and beyond. Finance This group is the lifeline of all associations. Our finance team led by Mrs Valerie Easmon-George have been working tirelessly to ensure all members pay their subscription at every meeting and within deadlines. When we started in September 2019, we only had £4,600 in the Lloyds bank account. The membership agreed that all members registered from September 2019 to December 2019 should pay £15 for the three months and will be classed a foundation member. A total of 20 members met this criterion. In |
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January 2020, members approved our annual membership subscription as follows: 18 - 24 years £25; 25 - 65ys £35 and over 65 yrs. £30. It was also agreed that an additional minimum of £5 should be paid to the benevolent fund. It has been a very difficult year for members to meet their financial obligations mainly because of the Covid 19 pandemic, which stopped us having monthly in person meetings from February 2020. With the persistence of the finance team and some trustees, we were able to persuade members to pay their subscriptions not only to qualify them as fully fledged members but also gives them the right to vote in the elections. After we resumed our monthly meetings via zoom on 27 June 2020, the finance team has been encouraging members to make personal donations to increase the charity’s income. As at 30/11/2020 the Lloyd’s current account balance was £3,318.00 and savings account £4,600. I want to take this opportunity to thank Valerie Easmon-George, Cecillia Elliot, Denis Hamilton, Vicky Hume and Laura Taylor, for all their hard work including writing the financial regulations.
Organising Secretariat
We were in the early stages of planning our inaugural luncheon sale, Africana evening and thanksgiving service in 2020 but unfortunately due to the corona virus epidemic, all the planning was put on hold till 2021. I want to thank Beatrice and her team for all their hard work and dedication to the association.
Pastoral
Our pastoral officers, Mrs Mrs Remilekun (Nellie) GusWilliams and Mrs Madeline Val-Macaulay, have been very busy this year doing regular checks on our members who have been directly or indirectly affected by the corona virus epidemic, sickness, bereavement, especially our old and vulnerable members. Thanks to both officers for their support and encouragement to members especially during times of bereavement and also happier occasions like birthdays.
Finally, I want to express a massive thank you to the membership for choosing me to lead the Interim team. I was blessed with an experienced, reliable and committed team which helped me to make our task easier. My prayer for our association is for membership to vote for the right leadership to take our organisation to the next level and also support our Krio people in Freetown.
In closing, a special thank you to Mr Khadiru Mahdi for taking the lead from the charity application process to the confirmation of all the policies. Your experience and commitment to the task was invaluable. Thank you also to Dr Kayode Robbin-Coker, Mr Sam Walker, Miss Josephine Coker, Mrs Yvette John, Ms Beryl Jumah, Miss Ibilola Campbell, Mr Remmie Akibo-Betts, Mrs Beatrice Scots-Boyle and Mrs Valerie Easmon-George, for all your support and hard work. Victor Cummings Chair, Interim Board of Trustees.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Details in the Income and Expenditure Report. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | This is in development as we grow our funds. |
| Amount of reserves held | Para 1.22 | This is to be determined as we grow our funds. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Subscription and donations. We anticipate funds from fundraising activities to be the main source of income going forward. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Covid-19 and resulting inability to undertake fundraising activities and provide services for public benefit in the short term. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution and Bye Laws |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charity Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of |
Para 1.25 | Election of Trustees is in accordance with our Nominations and Elections Procedures which allows every paid-up member one vote per contested position. The |
constitution makes provision for elections to be overseen by two independent Electoral Officers.
any person or body entitled to appoint one or more trustees
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees Roles & Responsibilities, Code of Conduct, NCVO Charity Governance Code for Small Charities, The Essential Trustees: Trustees’ 6 main duties (Charity Commission’s Guidance). |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Organisational Structure: Chair & Trustees, Sub-Committees, Members. Networks include Small Charities Coalition and National Council for Voluntary Organisations (NCVO). |
| Relationship with any related parties |
Para 1.51 | None. |
| Other |
Reference and Administrative details
| Charity name | Krio Descendants Union UK & Ireland |
|---|---|
| Other name the charity uses | KDU UKI |
| Registered charitynumber | 1189037 |
| Charity’s principal address | 75 Northview, Swanley, Kent BR8 7BG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Remmie Akibo-Betts | 30.11.19 – 30.01.21 | |||
| Miss Ibilola Campbell | 30.11.19 – 30.01.21 | |||
| Mr Victor Edward Theodore Cummings |
Interim Chairman |
30.11.19 – 30.01.21 | ||
| Mrs Valerie Easmon- George |
Treasurer | 30.11.19 – 30.01.21 | ||
| Mrs Yvette Erritan John | General Secretary |
30.11.19 – Present | ||
| Mrs Beryl Genevieve Juma | 30.11.19 – Present | |||
| Dr Kayode Ronald Adesimi Robbin-Coker |
Asst. Heritage Secretary |
30.11.19 – Present | ||
| Mrs Beatrice Comfort Scott- Boyle |
Organising Secretary |
30.11.19 – Present | ||
| Mr Samuel Hebert Adesimi Walker |
30.11.19 – 30.01.21 | |||
| Martin Ajorti Morgan | Heritage Secretary |
30.01.21 - Present | ||
| Angela Peterson-Caulker | Assistant Social Secretary |
30.01.21 - Present | ||
| Samuel Rex-Dyfan | EComms Officer | 30.01.21 - Present | ||
| Ellen Samuels | President | 30.01.21 - Present | ||
| Madeline Val-Macauley | Asst. Welfare & Pastoral Officer |
30.01.21 - Present |
15[Mr Otolori Wilson ]
Vice President 30.01.21 - Present
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Charity Khadiru Mahdi Governance Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Ellen Samuels | |
|---|---|---|
| Mrs Ellen Samuels | ||
President |
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| 24.09.2021 | ||
| 24.09.2021 |
| Krio Descendants Union United Kingdon & Ireland | Krio Descendants Union United Kingdon & Ireland | Krio Descendants Union United Kingdon & Ireland | 1189037 | CC16a | |
|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||
| For the period from |
Period start date 1st January 2020 |
To | Period end date 31st December 2020 |
||
| Section A Receipts and payments | |||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
| Opening balance-Members donations | 520 515 2,283 - - - - - |
- | - | 520 | - |
| Members Donations | - | - | 515 | - | |
| Members subscriptions | - | - | 2,283 | - | |
| Benevolent Fund | - | - | - | - | |
| Transfer from Lloyd's Bank old Deposit A/c | 4,600 | - | 4,600 | - | |
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| Sub total(Gross income for AR) | 3,318 | 4,600 | - | 7,918 | - |
| - - |
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| A2 Asset and investment sales, (see table). | |||||
| - | - | - | |||
| - | - | - | - | ||
| Sub total | - | - | - | - | - |
| Total receipts A3 Payments |
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| 3,318 | 4,600 | - | 7,918 | - | |
Meetings(Venue hire) |
180 350 200 55 100 - - - - |
- | - | 180 | - |
| Thanksgiving pre-payment for 2021 | - | - | 350 | - | |
| Luncheon Salepre-payment for 2021 | - | - | 200 | - | |
| Logo Design | - | - | 55 | - | |
| Pastoral | - | - | 100 | - | |
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| **Sub total ** | 885 | - | - | 885 | - |
| A4 Asset and investment purchases, (see table) |
- - |
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| - | - | - | |||
| - | - | - | |||
| **Sub total ** | - | - | - | - | - |
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 885 | - | - | 885 | - | |
| 2,433 | 4,600 | - | 7,033 | - | |
| - - |
- | - | - | - | |
| - | - | - | - | ||
| 2,433 | 4,600 | - | 7,033 | - |
CCXX R1 accounts (SS)
24/09/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|
| Lloyd's Bank Current Account | 2,433 | - | - | |
| Loyd's Bank Deposit Account | - | 4,600 | - | |
| - | - | - | ||
| Total cash funds (agree balances with receipts and payments account(s)) Details |
2,433 | 4,600 | - | |
| OK | OK | OK | ||
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
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| Details | Fund to which liability relates | Amount due (optional) |
When due (optional) |
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| Lindsay Benjamin Signature Ellen Samuels |
Print Name | |||
| Date of approval |
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| Ellen Samuels (President) | 30.01.2021 | |||
| Lindsay Benjamin (Treasurer) | 30.01.2021 |
CCXX R2 accounts (SS)
24/09/2021
2