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2021-06-30-accounts

Trustees’ Annual Report for the period

From 02/07/2020 Period start date To 30/06/2021 Period end date

Charity name: Helping Caring Team

Charity registration number: 1189021

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 For the public benefit for the relief of the
suffering of vulnerable and homeless
people of Newport and South East
Wales. By providing an outreach service
that supplies food, essential items,
funding for emergency accommodation
and an advocacy service to help with
access to services and agencies that can
improve their lives.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Providing humanitarian aid in the form of
food, clothes, tents and sleeping bags,
toiletries and items required when
transitioning to accommodation.
Providing food parcels by delivery to
those in need. Providing an advocacy
service to help to improve lives.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 HCT work with regard to the guidance
published by the Charity Commission on
public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment

Contribution made by
volunteers		 Para 1.38 All the activities of HCT are carried out
by 15 volunteers who commit between
4-30 hours a week. These activities
include collecting and redistributing
food and other essential items to
vulnerable people across Gwent.
Running an outreach service to street
homeless and those housed in
temporary accommodation in Newport
City centre. Collaborating without
partners and sponsors. Co-ordinating
fundraising activities, including grant
applications. Managing the charity’s
social media and website interests. All
governance, compliance and accounting
functions.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 HCT has funded emergency
accommodation in hotels as an interim
measure for approx 40 people, HCT has
provided 50-80 hot meals to the
vulnerable on a weekly basis, 25-50 food
parcels weekly, dozens of sleeping bags,
tents, clothes, shoes and other items.
HCT has funded microwaves, kettles,
toasters and items of bedding to those
moving into more permanent
accommodation. HCT has advocated for
numerous people to help them secure
the medical, housing and benefit help
they require.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Apart from our standard objective of
delivering humanitarian aid to those in
need in South East Wales, HCT has
secured a base for our operations and
purchased a van to enable the collection
and delivery of donations and essential
items.
Performance of fundraising
activities against objectives
set
Para 1.41
Due to the pandemic, the usual
fundraising activities of HCT have been
difficult to achieve, but we have
continued with clothes recycling and
operating a small society lottery. HCT
continues to attract private donations.
Investment performance
against objectives
Para 1.41
N/A
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Cash funds amount to £10,144, HCT has
no assets. Which includes £623 of
unrestricted funds.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The only reserves held are those that are
restricted and pertain to grant funding
received and private donations with a
restricted purpose.
Amount of reserves held Para 1.22 £9521.0
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 HCT has two principles sources of
funding, Grant funding and private
donations. Grant funding amounts to
£19,749 private donations £11,879.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 HCT does not have an investment policy.
A description of the principal
risks facing the charity		 Para 1.46 Inability to attract funding to fund
everyday running costs. Most grant
funding bodies fund capital costs and
not everyday revenue costs.
Other

Structure, Governance and Management

Description of charity’s
trusts:		 N/A
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Election to post annually.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 HCT follow the Charity Commission
guidance (CC3).
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Trustees undertake strategic and key
accounting decisions along with
personnel decisions. With respect to
policies and procedures held by the
charity.
Day to day operational decisions are
undertaken by key volunteers under the
guidance of the trustees.
Relationship with any related
parties		 Para 1.51 HCT has working relationships with local
authorities with respect to improving the
lives of our beneficiaries. With local
businesses such as supermarkets and
other food outlets and with other local
charities to ensure efficiency in our
objectives.
Other

Reference and Administrative details

Charity name Helping Caring Team
Other name the charity uses HCT
Registered charity number 1189021
Charity’s principal address
24 Markham Crescent Oakdale, Blackwood, Caerphilly,
NP12 0JN

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Hayley
Thomas		 Chair
Rhian Rogers
Adele Delaney Secretary
Ceri Waters
Louise
Woodgate		 Treasurer

Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name
Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s)

Full name(s) Louise Woodgate

Position (eg Treasurer Secretary, Chair, etc)

Date 02/01/2022

Table 1

HCT (Helping Caring Team) HCT (Helping Caring Team) HCT (Helping Caring Team) HCT (Helping Caring Team) HCT (Helping Caring Team) 1189021 1189021 CC16a
Receipts andpayments accounts
For the period from Period start date To Period end date
2nd July 2020 30th June 2021
Section A Receipts and payments
Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 8,097 3,781 - 11,879 -
Bonus ball 3,919 - - 3,919 -
Equipment - 0 - - - -
Stationary - 0 - - - -
Fuel - 0 - - - -
Transport - 0 - - - -
Misc 112 - - 112 -
Food 10 - - 10 -
Events/
Fundraisers		 - 0 - - - -
Clothes 5,501 - - 5,501 -
Rafes 447 - - 447 -
Grants - 0 19,749 - 19,749 -
Accommodation - 0 - - - -
Training - 0 - - - -
Storage 175 - - 175 -
Insurance - 0 - - - -
Household/
electrical		 - 0 - - - -
Household/
furnishing		 80 - - 80 -
Household/soft
furnishing		 - 0 - - - -
Mobilephone - 0 - - - -
Donations for
sleeping bags		 - 0 50 - 50 -
Toiletries - 0 - - - -
Pink Hub - 0 - - - -
Computer
equipment		 - 0 - - - -
- - -
Sub total(Gross
income for AR)
18,341		 23,580 - 0 41,922 - 0
A2 Asset and
investment sales,
(see table).
- 0 - 0 - 0 -
- 0 - 0 - 0 - - 0
Sub total
- 0		 - 0 - 0 - - 0
**Total receipts **
18,341		 23,580 - 0 41,922 - 0
A3 Payments -0 - - - -
Donations -
37		 - - -
37		 -
Bonus ball 2,006 - - 2,006 -
Equipment 225 - - 225 -
Stationary 31 824 - 854 -
Fuel 2,431 - - 2,431 -
Transport 4,595 331 - 4,926 -
Misc 1,946 7,420 - 9,366 -
Food 2,968 - - 2,968 -

1

HCT (Helping Caring Team) HCT (Helping Caring Team) HCT (Helping Caring Team) HCT (Helping Caring Team) 1189021 1189021 CC16a
Events/
Fundraisers		 - 0 - - - -
Clothes 966 - - 966 -
Rafes - 0 - - - -
Grants - 0 2,224 - 2,224 -
Accommodation 415 24 - 439 -
Training 30 598 - 628 -
Storage 230 - - 230 -
Insurance 309 433 - 743 -
Household/
electrical		 174 91 - 265 -
Household/
furnishing		 - 0 341 - 341 -
Household/soft
furnishing		 608 - - 608 -
Mobilephone 126 - - 126 -
Donations for
sleeping bags		 - 0 - - - -
Toiletries 5 1,008 - 1,013 -
Pink Hub 588 764 - 1,352 -
Computer
equipment		 102 - - 102 -
- - -
-
**Sub total **
17,718		 14,059 - 31,777 -
A4 Asset and
investment
purchases, (see
table)
-0 -0 -0 -
- 0 - 0 - 0 -
**Sub total **
-0		 -0 -0 - - 0
**Totalpayments **
17,718		 14,059 - 0 31,777 - 0
**eipts/(payments) **
623		 9,521 - 10,144 -
A5 Transfers betw e
-0		 - - - -
A6 Cash funds las
- 0		 - - - -
**nds this year end **
623		 9,521 - 10,144 -
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted
funds		 Restricted funds Endowment
funds
to nearest £ to nearest £ to nearest £
B1 Cash funds 623 9,521 -
- - -
- - -
Total cash funds 623 9,521 -
(agree balances with receipts andpayments account(s)) OK OK
Unrestricted
funds		 Restricted funds Endowment
funds
Details to nearest £ to nearest £ to nearest £
B2 Other
monetary
assets		 - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B3 Investment
assets		 - -
- -
- -

2

HCT (Helping Caring Team) HCT (Helping Caring Team) HCT (Helping Caring Team) HCT (Helping Caring Team) 1189021 1189021 CC16a
- -
- -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B4 Assets
retained for the
charity’s own
use		 - -
- -
- -
- -
- -
- -
- -
- -
- -
Details Fund to which
liability relates		 Amount due
(optional)		 When due (optional)
B5 Liabilities -
-
-
-
-
Signed by one or
two trustees on
behalf of all the
trustees		 Signature Print Name Date of approval
LOUISE WOODGATE 03/01/2022

3

(HARITY (OMMISSION FOR ENGLAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of Help Caring Team On accounts for the year ondod 301C612021 Charity no Irf any) 1189021 Set out on pag•8 I report to the twstees on my examinatlon of the aGGounts of the abov8 charity (Ihe Trusf) for the year erKled 30/06120 As the chaiitys trustees, you are responsibl8 for the preparation of the accounts in accordance with the requir8ments of the Charities Act 2011 rthe A￿). Regponslbllitles arKI basls of report I report in respect of my examination ol the Trust's aco)urts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the appIl￿ble Directions given by the Charity Commission under Section 145(5)(b) of the Act Indepondènt I have completed my examination. I confimi that no material matters have examlnerfs statemont come to my attention in connection with the examination which gives me cause to believe that in, any material respect". the accounting records were not kept in accordanc8 wlth s8¢tion 130 of the Charities Act; or the accounts did nol accord with the accounting records., or the accounts did not comply wtth the applicable requir8ments Con￿rning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a truè and fai￿ view which is not a matter considered as part of an independent examination. I have no con¢ern$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a woper understsrKling of the aco3unts to be reached. Slgnod: Nam•: Carol Hlndl¥y Relevant professlonal qu#lifi¢ationl8) or body (if any): NIA Address." 12 Kirby Ck Swindon SN3 2JE IER O¢t 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of conc8m {see CC32. Independent examindion of charity accounts.. directions and guidance for examiners). Glve here brlel detalls of any items that the examingr wishes to di$ck>se. NIA IER Oct 2018