HEDCA ELSON & DISTRICT COMMUNITY ASSOCIATION Incorporated Charitable Organisation Registered Number 1189009 ## ’ - 2021 2022 CHAIRMAN S REPORT ## Submitted by Trevor Howson I would like to thank everybody for attending this year’s Annual General Meeting. We were delighted to end 2021/2022 financial year in a very good position financially having overcome many hurdles over the past months, with our Accountant declaring that we were on par with pre-Covid figures at our Annual General Meeting on 7th June 2022. This is due to the hard work and dedication to our whole organisation, groups, members, staff and officers alike, well done everyone your hard work is very much appreciated. I would like to welcome our new members into our Centre and thank members standing down, for their help in the past. I am going to ask David, our Office Coordinator, to write to groups using the Centre, enquiring if anyone would like to come forward and join us as a member of our committee. Anyone living in the PO12 or PO13 postal districts would be made most welcome and their contribution to our meetings will be invaluable because we are unable to function without such members with new ideas and a willingness to help our charity for the sake of the residents is of the greatest importance. Meetings only take up about 2 hours per month but the social benefits far outweigh the requirement of the committee meeting We will be having a finance meeting to discuss the spiralling costs in the near future.. There is just one major hurdle left to overcome and that relates to our only Bank Account registered with the unincorporated charity who will not recognise us as the new incorporated charity for HEDCA. Over the last 2 years we have travelled down many paths trying to find a solution to the problems left when changing from the old unincorporated charity to our new incorporated charity, the bank being the only unresolved problem remaining, but by far the hardest to overcome, however we think that the residents that we represent, together with the Pre-School, the many groups who use our centre and volunteers who serve are well worth the efforts being made to continue with this quest. That concludes my report so thank you once again for coming and for your help and support. Company re￿StratIon number. CE021500 Charity r¢gistration number.. 1189009 Hardway, Elson & Districts Community Association {A company limited by guarant¢¢) Amiual Rew)rt Financial Stat¢m¢nts for th¢ YearEtMkd 31 March 2022 Brent King Limited Chartered Accountants 4G O)kland Office Park Aerodrome Road Gosport Hampshire P013 OGY HardJYay* Elson & Districts Community Association Contents Reference alld Administrative Details Trust¢es' Report 2to3 Statement of Tru5tee5' Responsibiliti¢s Indepettdent Examinerf5 Report S￿em¢llt of FI￿￿¢]21 Activities Balance Sheet Not¢s to the Financia] Statements 81014 Hardwgy, Elson & Di8tricts Community Asso¢iatioD Reference and Administrntiye Details CbairniaD Mr T Howson Trnste Mrs A Wagstaff Mrs T WaEner Mrs L Lane Mr C Maguire Prineipal Office CoEnmunity Centre Coombe Road Hardway Gosport Hampshire P012 4JB Regist¢r¢d Office Coombe Road Hardway Gosport Hampshire P012 4JB The charity is illcorporated in England. CE021500 Comp&Dy R¢g¥gtrAti(>n Number Charity Re£i$tr•tion Nutllb¢r 1189009 B#Dkers Santhrtder Bootle L30 4GB Independenl Esaminer Brent King Limited Chartered A¢¢ountants 4G Oakland Office Park Aemdrome Road Gosport Hampshire P013 OGY Pag¢ I Hardivayl Elson & Districts Community Assoeiation Truste￿, Report The trusttts. who are directors fi>r the purposes of company law, present the ar￿Ual report together with the financial statements ofthe charitsble ¢ompany for the year ended 31 March 2022. Strueture* governante and managemellt The &$￿1atiOn ts a registered charity and is a reglstered charitable incorporated organisation, in¢orporated on 9 April 2020. Th¢ Trust¢¢s who Served during the year were.. Mr T How50n {Chairnian) Mrs A Wagstaff (Trustee) Mrs T Warner (Trustee) Mrs L Lane (Tntsteel Mr C Maguir¢ (Trustec). Th¢ g¢n¢r41 management commtttee handles the day to day Il¢tail of th¢ aswiation's business. As mentioned in the notes lo the ￿¢OUnts HEDCA Social Club operates the bar. as the Association's trading #m. at the community centr¢. The tn￿te¢S hav¢ assessed tht major risks to which th¢ asso¢iation is ¢xpos¢l o¢)d or¢ satisfied that syst¢m5 are in pl￿¢ to mitigate exposure to the major risks. Small eompanies provi510n statement Thi5 rep)rt h&8 been prepared in a¢¢ordance wth tht small compatties re8ime under the Companies Art 2¢)06. Th¢ annual report was approved by the trustees of the cbtrity on 7 Jun¢ 2022 signed on its behalf by.. Mr T How50n Chaiman Page 2 Hardwayi E150D & Districts Community Association Trustees, Report FiDAJhci41 Instrun￿nts Objeclives ￿ndpOlICIeS The chariry's a¢tivities expose il to a Dumber of financial risks in¢ludin¥ credit risk. cash flow risk and liquidity risk. The use of financial derivatives is governed by the ¢haTity'5 polkcie5 apprnved by the Ix)ard of trustees. which provide written principles tsn the use of financ￿] deTivalivts to manage these risks. The Gharity does not use derivative financial instrmients (or Specul￿]ve purposes. Cushjlow risk Th¢ charity's activities exp)se it pritnaTily lo the fJn8ncia] risks of changes in foreÉ8n currency exchange rates and interest rnte5. Th¢ charity uses forei¥ll exchange forward contracts and interest rate swap ¢ontracts to hedg¢ these exposures. Interest bearing assets and liabilities are held at fixed rate to ensutt ¢¢ttsinty of cash flows. CrÉdiÉ risk The charity'5 prit)cipo] finartcial assets are bank balances and cash, trade and other re¢eivab1¢5, and investments. The charity's credit risk is primarily attributable to its trade receivables. The aniounts presented yn the balance sheet are net of allowances for doubtful receivables. An allowance for impairnient is mad¢ where there is an id¢ntified k>55 cvent which, based on pr¢vious exp¢ri¢ncr, 15 evidence of a r￿UctIon in the re¢ov¢rability of th¢ cash flows. The cr¢dit risk on liquid funds and derivative ffftancial insthjments is limited because the counterpartie5 are banks with hi¥h credii-ratings assi¥n¢d by int¢rnarional credit-raling ag¢n¢i¢s. The charity has no significant con¢¢nthition of cr¢dil risk with exposure spread ov¢r a larg¢ number of COunt¢￿articS and customer5. Li4thldity Ti5k ID order to maintsin liquidtty to ensure ihat sufflcient fLmds ar¢ ayailablc for ongoing operdtions and ￿tUre developments, th¢ ¢hwity uses a mixtyre of long-terni and short-iemj debt finance. Further details regarding liquidiry iisk ¢an be found in the Statement of accounting policies in the financiaj statements. Objertiwts #nd aelivitie8 Th¢ objects of the charity ar¢ to e5tabli5h LTrr to s¢cure the e5tablislJm¢nt of a community Centre for the ben¢fit of the itthabitants of Hardway. Elson and neighFx)urin8 districts. Th¢ community centre continues ￿ provide faciliti¢$ to a wide variety of 8roups including Pr￿￿h0O1. Bridg¢, Bingo, various danciDg cla5se& fitness classes (including MS sufferers) anil various oiher societies Iphilatelic, photographic. friend8 ets.) Public bert¢f The Trustees confjrm that they have complied with the requiren)¢nts of sertiun 4 of the Charities Act 2011 to liave due regard to the public benefit guidance published by the Charity Commission for England and Wale5. Page 3 Hardway* Elson & Districts Community Asso¢iation Statement of Trustees, Responsibiliti The tNst¢es (who are also the dire¢tors of Hardway, Elson & Distriths Community Associati¢)n for the purw)scs of cotnpany law) are responsible for preparin8 th¢ tn15t¢¢5' report and the fi￿￿¢]81 $tat¢m¢nts in accordanee w¥th the United Kingdom ArcouaJtin8 StaDdards {Uniied Killgdom Generally A¢¢epi¢d Accounting Practi¢¢) and applicabl¢ law and regulations. Company law requires the tsusi¢¢s io prepare finaneial statem¢nts foT each financial year. Under company law the trust¢¢s must not approve die fit)all¢ial slatements unless they are satisfied Ihat they give a tru¢ and fair view of the slate Of affairs of the charitabl¢ company and of it$ in¢oming r¢sources aDd applieation of r¢5ources. including 11$ Ill￿Me and ¢xp¢nditure, for that period. In preP￿ing these financial statements, the trnstees are requir¢d (o.. select suitable a¢countin8 policies aDd opply them consistently. observe the methods and principles in the Charities SORP; make jLhdg¢ments and estimate$ that or¢ re850nable and prnden¢' stat¢ wbeth¢r applicabl¢ UK Accounting SLqndards have been followed, subject to •hy mat¢riaJ d¢partures dis¢losed and explained in th¢ financial statem¢nts,' and prepa￿ the financi￿ statements on tile going concern basis unl¢ss it is inappropri*e to presume that the charitable compatty will continue in business. The trnstees ar¢ respgn5ibl¢ for keeping adequate accounting r¢cord5 that aT¢ sufficient to show atjd ¢xplatn the charitable Company's transactions and disrlose with reasonable ac¢ura¢y at ally time the fin2n¢ia] position of the ¢haritable ¢ompany and enable them to ensure that the financial statements ¢omply ￿1th the Compani¢s A¢1 2006. Th¢y are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for th¢ prevention and detection of fraud and other irreglllariti¢s. Approved by the trust¢e5 of the charity on 7 Junt 2022 and signed on its behalf by". Mr T Howson Chairman Page 4 Hardway? Elson & Districts Community Association Independent Examiner's Report to the trustees of Hardway> Elson & Districts Community A$s￿latIOn I report th the charity twst¢es on my examination of the a¢¢ount5 of the Charity for the year ¢nded 31 March 2022 which ar¢ s¢t out on pages 6 to 14. Respective responsibilities of trnstees eiamimeT As th¢ ¢harity's trustees of Hardway, Elson & Districts CommuDity Association (and also its directors for th¢ pury>oses of company law) you are re5tK)nsible for th¢ PT¢pardtion ol the accounts in a¢cordan¢e with the rtquirtmtnts of the Companies Act 2006 {'the 2006 Act.). Having satisfled myself that the ae¢ounts of Hardway. Elson & Districts Community Association are not required to be audited under Part 16 of th¢ 2006 Act and are eligible for ind¢pendent exanilnatio￿ I report in respect of my examit)ation of your charity's a¢¢ount5 a5 carried out under s¢¢tion 145 of the Charities Act 2011 {'th¢ 2011 A¢t'). It) carrying out my examination I hav¢ followed the Directions given by the Charity Commission under 5¢ction 145{5)(b) of the 2011 Act. Independent e%Aminer's $tatement I have completed my examination. I confjrni th• matters have come to rny attention in ¢onne¢tion witb the examination giving m¢ ¢ause to believe.. aecounting records were not kept in r¢sp¢¢t of Hardw&y, Elson & Districts Community Association as required by se¢tion 386 of the 2006 ACL or 2. th¢ a¢¢ouots do not accord with those records- or 3. the accounts do not Compty with the ac¢ounting requirements of section 396 of the 2006 Act other than any re4tJirement that the accounts give a 'true and fair vi¢W which is not a matter COttSideT¢d a5 Purt of a indepertd¢nt ¢x4minaiion,' or 4. the accounts have not been prepared in accordance with the methods and principl¢s of the Statement of Recornmended Pra¢ti¢e IOT accoutiting and reporting by charities lapplicable io Charities prepaTing their a¢coimts in accordance with the Fin8JKial Rep)rting StandArd appli¢able in the UK and Republi¢ of lrtland (FRS 102)]. have Jjo ¢0 shollld dra s and have co in this re ocross no other lliatters in conn¢¢tion with ihe examination to which attention ert3bl¢ a proper understanding of lh¢ a¢¢tsunts to be reached. Michael ClaJq(son FCC Chartered Certified A¢counlant 4G Oakland Offi¢¢ Park Aerodrome Road Gosport H&Mpshi P013 OGY Date.. 11I.1&122.... Page 5 Hardway? Elson & Districts Community As$o¢iotion Statement of Financial Activities for the Year Ended 31 March 2022 (Including In¢ome Ydnd Expenditure A¢count and Statement of Total Recognised Gains and Losses) Unrestricted fund$ R¢s¢ri¢ted d5 Totsl 2022 Note Income and Endowmettts from: Charitable aciiviiies 86,313 81,950 168,263 Exp¢ndlture on: ChBrFtabl¢ a¢tlVllies (66,590) (106,416) {173.006) Total Expendi￿[ {66,590) {106,4161 (173.006) Net movemen¢ in fi￿d$ 19.723 (24,466> 14.743} R¢coD¢iliatlon of fwids Total funds brought forward Total fullds wried fonvard The fimds br¢akdown for 2021 is in note 12. 54.779 153,433 208.212 12 74.502 128 967 203,469 Ppge 6 Hardway, Elson & Districts Community Assoeiation (Registration number: CE021500) Balance Shee¢ as at 31 March 2022 2022 2021 Nott Fixed assets TanbTbl¢ assets 6,955 7,261 Current assets D¢bt(>TS Cash at bank and in hand 6,225 203,803 199.695 199,695 210,028 Creditsts: AmouDts f*lling due within year Net eurrent •ssrt8 10 {3,1801 (9.077) 196.515 200.951 Net g$sets 203,470 208,212 Funds of the th8rSty: Restri¢t￿ fvDds 128,967 153,433 UllTestrirt¢d ineojllt fwids Unrestricted fvnd5 74.502 54,779 Total funds 12 203.469 208.212 For the financial year endin8 31 Mar¢h 2022 the charity was eDtiiled to exemption from audit ullder Section 477 of th¢ Companhes Act 2006 relating to S￿￿1[ companies. Directors, resw>nsibilities'. The members have not required the charity io obtain an audit of its accouiit5 for the year in 9￿$tion in a¢rordance with section 476., and The directors acknowledge their responsibilities for complyirtg with the rquirernents of th¢ A¢t with respect to accounttng records alld the preparation of accounts. Th¢5e aceounts have been pr¢pared in accordance wtth the provi5ion5 applicable to companies subj¢ct kn ihe small compani¢s regime. The fJnan¢ial statcmenls on p8g¢s 6 to 14 were 8PPtoved by the trn5tees, athd authorised for issue on 7 JLth¢ 2022 and signed on th¢ir behalf by.. MrTHo Treasurer Page 7 Hardway* Elson & Districts Community Association Notes to the Financial Statements for the Year Ended 31 March 2022 I Charity st*tus The charity 1$ limited by 8uaraiite¢, iDEorporated in Englalld. and consequently does bave share ¢apiial. Ethch of the trnstees is liable to contribute an arnount not ex¢eeditLg £1 towards th¢ &%sets of the charity in th¢ ¢vent of liquidation. The addr¢ss of its Tegistered offi¢e is: c￿Mbe Rtsad Hardway Gosport HaTllp5hire P0124JB The principal pla¢¢ of business is- Conmiunity Cetttre Coombe Road Hardway Gosport Harnpshire P012 4JB Thes¢ fiJwJcial statements were authoris¢d for issue by the trnstees on 7 Junc 2022. 2 Aceountitig policies Summ#ry of significant accounting policie5 3Dd key *eeountillg estimat The principal accounting polities applia ill the preparation of these financial ststements are set out below. Thes¢ poli¢ies have been consistently applied to all the Y￿rS pr¢s¢nted, unle55 otherwise ststed. Statement of cornplionee The fEnancial stat¢m¢rkts have b¢¢n prepared ID a¢wrdallce with A¢¢ouniing and Rew)rting by Charities.. Statement of Recommended Pra¢tire applicable to charities preparing their accounts in a¢¢ordan¥e with the FiDancial Reporting Standard applicable in the UK and Republtc of lTeland IFRS 102) l¢ff¢¢rive l Jalluary 2015}- {Charitie5 SORP IFRS 102)), the Finan¢ial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021. They also ¢omply with th¢ Ctsmpallie5 Act 2006 and Charities Act 2011. Bisis of prepAvAtion Hardway, Elson & Districts Community Association Tntt15 the definition of a public benefit ¢ntity under FRS 102. Assets and liabilities are initially recognised at histOTi¢al ¢ost oi transaction value unless otherwise stated in the t¢leYaDt accounting policy notes. GoiTr¥ eolleertt The trnstees ¢onsider that there ore tKk material un¢ertainties about the ¢harity's ability to ¢ontinue as & 80ing ¢onc¢rn nor any sigllificatrt areas of uncertainty that affect the carrying value of assets held by the ¢harity. Exetnption from prepari￿¥ • e•sb flow stgtement The ¢h￿tY opted to early adopt Bulletin I published 2 February 2016 and have therefore not included a c&sh flow statement th¢s¢ financial statements. Page 8 Hardway? Elson & Districts Community Association Notes to the Financial Statements for the Year Ended 31 March 2022 En¢onbe and eDdowillthts ExpeDditllre All expetsdilure is recognised once there is a legal or constrnctive obligation kn that expenditure. ChaTitsble expenditure wmpriscs thos¢ cost5 iDCUtTed by the charity in the d¢liv¢ry of lis acirvities and serwces for its ben¢fi¢iari¢s. It includes both costs that can b¢ allocated directly to such activitie5 alld those ¢osts of an indire¢t nature necessary to support them. T#x*tion The charity is eonsidered to pass the tesis set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefor¢ it meets the definition (bf a charitabl¢ ¢ompany for UK corporation tax purposes. Accordingly, the charity is potentially ¢xempi from taxation in respect of incom¢ or Capital gains Teceived within ¢ate¥ories ¢oveT¢d by Chapter 3 Part I l of the Corporniion Tax Act 2010 or S¢dion 256 of the Taxation of Chargeable Gains Art 1992, to the extent that such incom¢ or gains ar¢ applied ex¢lusiYely to charitable purw)s¢5. Tangible ￿ed 8ssets tndividua] fixed a$5ets ar¢ initially recorded at Cost. Depreciation #morti$atlOD Depreci￿lon is proyided on tangible f￿ed assets 5(F as to write off the cost or valualion. less w]y ¢slimated residual valu¢. over their expected use￿1 economic life as follows: Asset ¢l*ss Freehold land and buildings Fixtur¢4 fittthgs and equipment DepredatloD method and rate Held at cost 150/0 straigbt line C*sh and cash equivalents Cash and equivalents comprise cash on hand and co11 deposi1& and other slK)rt-t¢m) higl)ly liquid investments ihat are readily Convertible to a known amount of ¢ash and are subject to an insignificant risk of change in value. Fuhd 5tructurt Unrestticted income funds are general fimds that are available for use at the truste¢s's discretion in fillth¢ran¢e of the objecliv¢s of th¢ charity. Restricted income fund5 are those donated for ￿Se in a particular area or for sp¢¢ifi¢ Purposes. th¢ use of which is restri¢ted io that area or purpose. Financi81 iDStrumeDts Classif￿￿li￿n Finan¢ia] assets attd fJnan¢ia] liabiltties re£ognised when the charity be¢omes a party ts) the contractual provisions of the instrument. Financial liabilities aDd ¢quity itistrum¢nts ar¢ classified aecording io the sub5tanc£ of th¢ ¢ontracthal arrangements entered into. An eqllity instrument is any contract that evidences a residual Int¢￿St in the assets of thc charity after d¢ductin8 of its liabiliti¢s. Pa8¢ 9 Hardivay* Elson & Distriets Community Associalion Notes to the Financial Statements for the Year Ended 31 March 2022 Recognilion qndmew4remen¢ All financial assets and liabilitie5 are initially m¢asured at transaction pri¢¢ lin¢luding trdnsactiott ¢osts}, ¢xcept for those fuwicial assers classified as at fair value through profit or loss, which are initially m¢asured at fair value Iwbich is Nirnially the transaction price excluding tran$a¢titsn ¢o5ts). unles5 the arrangem¢nt GOn5titute5 tinancing transaction. If an arran8em¢nt ¢onstitute5 a fJnan¢ing transaction. the financial asset or fittaTrcial liability is measLLr¢d at the present value of the futur¢ payments discounted at a market rnte of interest for a 5irnilar d¢bt instrument. Financial assets and liabililies are only offset in the statement of financial position wh¢n, and only when th¢T¢ ¢xists a legally enforceable right to set off th¢ re¢ognised amounts and the charity irttends either to settl¢ on a n¢t basis. or to realise the assei hnd settle the liability Simultaneo￿ly. Fin8ncia] assets are der¢¢tsgrJi5ed when and only when a) the eontractual rights io the cash flows from th¢ financial ￿Set expire or are settled. b} thc charity transfer5 to another paty svbstanlially all of the risks and rewards of ownership of the fiThaneial assei, tsr c) the Charity, despite haying retained some, but not all. Signifi&￿1 risks and r¢wards of 0￿￿erShip. hos transferred control of the asset to another party. Finan¢ial liabilitie5 are derecogni$ed ody when the obligation specified in th¢ ¢ontra¢t is dischaTged. cancell¢d or ¢xpires. 3 Ineome frojn tb&ritgbl¢ aetlvlilts UDr¢$lrict¢d funds Restricted Dds Total 2022 Ge￿traI Communtty centre in¢ome Socia] club in¢om¢ Preschool incom¢ 43.398 28.928 43,398 28,928 81,950 81.950 72.326 81.950 154.276 Pag¢ 10 Hardway? Elson & Digtricts Community Assoeiation Notes to the Financial Statements for the Year Ended 31 Mareh 2022 4 Expenditure on charltsble #etiwitie5 Unrestritted fund5 Restriettd funds Totsl 2022 Totsl 2021 G¢ner*l Employment costs Establishrnent costs Repairs and maiDteDance oirice exyense$ Printing. postsge and stationery Sundries and other costs AccountaDcy, payroll and bDokk¢¢piThg Legal and prof¢ssiollal fees Bank ¢horges Depr¢ciation of tangible fixed &wts 20,879 12,880 32,406 3,322 ,107 1,052 87,355 521 220 108.234 13,401 32.626 3,322 1,107 7.220 107.428 24.177 5.490 4.525 494 2.685 6,168 3,980 2,016 41 307 648 4,628 2,016 145 307 3,830 891 129 104 77.990 95.016 173,006 149.956 Pagc 11 Hardway* Elgon & Districts Community Asso¢iatioll Notes to th¢ Financial Stratements for the Year Ended 31 Mareh 2022 5 Iyet i￿rOMi￿¥10utgol￿g resources Net (outgoingyineoming re50urc£s for the y¢ar include.. 2022 2021 Depreciation of fLxed assets 307 306 6 TThst¢es remuneration Ind expenses No trustees, nor any pe￿onS connected with Imve re¢¢ived any remuneration from the ¢harity during the year. HEDCA Social Club operates bar fa¢ilities at the Asso¢i&tion's premises under a li¢en¢e agreement. In addition. HEDCA So¢iaJ Club h&5 ¢X¢¢Uted a dttd of Covenant und¢r which its profits, after ihe licence fe¢. will b¢ donated tg th¢ Hardway. Elson & Districts Community Association. At the balan¢¢ sheet d￿¢ no amount$ ￿TE due frorn HEDCA Social Club to the Asso¢i*ion. 7 Taxation Th¢ charity is a registered charity and is therefore exempt from taxation. 8 Tangible rued 4$8fts Freehold L&nd and buildings rDI￿re and equipmen¢ Total Cost c.ost bK)ught fon¥ard 5,524 2.044 7,568 At 31 March 2022 5,524 2.044 7,568 Depreclation At l April 2021 Charge for the year At 31 Mar¢h 2022 307 306 307 306 613 613 Net book v*lue At 3 1 March 2022 5.524 1.431 6.955 Included within the net book value of land and buildings above is £5.524 (2021- £5,524) in respect of freehold land and buildings and £Nil {2021- £Nil) iti re5p¢¢i of l¢aseholds. Page 12 Hardway* Elson & Districts Community Association Not￿ to the Financial Statements for the Year Ended 31 March 2022 9 Debtors 2022 2021 Other debtors 6,225 10 Creditors: 8moM]hts fAllibg due within one year 2022 2021 Other credrtors Accruals 6,427 2,650 3,180 3.180 9.077 11 Pension and other schemes Der￿ed contribution pension 5chemt The charity operates a defined contribution p¢nsion stheme. The pension cost charge for the year represents ¢ontributions payable by ih¢ charity to the schem¢ and amounted to £1,175 {2021- £1,072). J2 Funds Balante at I April 2021 Resources expended B#iAn¢e 4¢ 31 Mar¢h 2022 resources Unre5trict¢d funds General (54,779) 153 433 (86,313) 66,590 174.502) Restrieted fuD(Ls (81,950) 106,416 {128.967) Totsl fwids (2082121 {168,263J 173.006 {203.469) Incoming resources Resources expended Bolallfe #t 31 March 21121 Unrestricted funds General (93,328) 264,841 38.549 (54,779) Restrirted fund5 111.408 153,433 Total fundy 358,169 149,957 208,212 Pag¢ 13 Hardwayy Elson & Districts Community Aywci#tioD Notes to the Financial Statements for the Year Ended 31 Mareh 2022 13 An￿$1$ of Det ￿ndS A¢3] Mgreh 21122 At l April 2021 C8sh now Coth ai bank and in hand 203,803 (4,108) 199,695 ass¢ts 203.803 14,108) 199.695 Page 14 Hardway? Ebon & Districts Community Association Detsiled Statement of Fillancial Activities for the Year Ended 31 Mareh 2022 2022 2022 UDrtstri¢ted fuThds Restrleted fuDds Gentrnl Tot*1 Ineome And Elldowments from: Charitsble activities (analysed below) Total in¢ome 86.313 81,950 168.263 86,313 81.950 168.263 Expenditure on: Charitable activities (analy$ed below) Total expenditur¢ 166,590 106.416 173,006 66,5901 1106,416) 173,006} N¢t in¢omel(expenditure) Nel movement fimds Ig,723 24.466) 4.743 19,723 (24,466) (4.743) RecoDcili4tion of fuDd5 Total fund$ brought forward 54,779 153.433 208,212 Total funds ¢arried fornyard 74,502 128,967 203.469 Pag¢ 15 Hardway) Elson & DK8triets Community Association Detailed Statement of Financial Activi¢i¢s for the Year Ended 31 Mareh 2022 2021 Unrestricted fund$ 2022 Restrltled funds General Totgl Chqn'lt7ble ￿￿1VItieS Grants and dotvdtions Deed of covenant from Social Club Interest on cash deposits Soctal club Subscriptions Hall hire {as50ciated groups) Hall Hire {private) F¢¢$ tt¢eived Grant5 and donations rK¢iv 29,170 5,000 29,170 5,0(K 23,928 4,559 15,349 8J07 23,928 4,559 15,349 8,307 5.750 76.198 5.750 76.198 86.313 81,950 168,263 21122 21122 Unrestricted fulld$ Re8tricted fuDds Gthernl Totsl Churilable Qcliwiiies Admtn wages Handyman wages Wages and salaries Employer pension conrributions Employer penstoth Contributions Contract caretaker Staff training Rent and rates Pr¢5chool rent received Rent and rat¢s Li8hL h¢at and power Insurnn¢¢ Insurance Repairs and maintenance Rq)airs and mauit¢nallce Telephon¢ COMp￿er and software ¢osts (CC) Printing, postag¢ and 51ationery (20,664) (440} (20,664) 1440) 186,395) (215) (9601 (1,199) 11,373) {2,928) 11.400 (11,400) {6,079) (2,234) 1521) {25,963) {2201 12.320) (721) {1,107) (86,395) (215) 1960) (1.199} (1.373) (2.928) 11,400 111,400) (6.079) {2234) (521) (25.963} 1220) (2.320) {721) {1.107) Page 16 Hardway* Ebon & Districts Community A￿￿latIOn Detail¢d Statement of Financial Aclivities for Ihe Year Ended 31 March 2022 2022 21122 Unrestricted nds Re5tri¢led Cen¢r#l Totsl Sundry ¢xpenses Toy$. ¢quipment and sundry expenses Cleantng A¢countsncy Licences Payroll and bookkceping fees Payroll and bookkeeping fecs Legal and professional fees {CC) Bank charg¢s Bank ch￿geS Depreciation of fixtures and fittiD8S (1.052) (1,052) (4.795) {6.443) {3.7101 (281) 1270) {648} (2.016) {41) (104) (307 1173,006 (4,795) (6,4431 (3,710) {281) {270} (648) (2,016) (41) (104) (307) 166,i90) (106,416 Page 17 Hardway, Elson & Districts Community Association Financial statements for the Year Ended 31 March 2022 ## **Hardway, Elson & Districts Community Association** ## **Statement of financial activities for the year ended 31 March 2022** |**Incoming resources**
HEDCA groups (note 1)
Pre-school (note 1) surplus / (deficit)
Subscriptions
Social Club licence fees
Hall hire - associated groups
Hall hire - private
Interest receivable
Entertainment (note 2) surplus / (deficit)
Tote and 59 Club and Bottle (note 2) surplus / (deficit)
Gift Aid
Deed of covenant
Sundry income including COVID-19 Government Support Grants
**Resources expended**
Administrator's wages (including national insurance and pension)
Handyman wages
Contract caretaker
Rent, rates and water
Light and heat
Cleaning expenses (including trade waste, consumables and contract cleaning)
Repairs and maintenance
Refurbishment work
Postage, stationery and advertising
Telephone and computer running expenses
Less contribution from HEDCA Social club
Licences
Insurances
Sundry
Accountancy
Payroll and bookkeeping fees
Legal and professional fees
Furniture and equipment depreciation
Bank charges
Donations|**2022**
**£**
12,970
(24,466)
4,559
23,928
13,779
8,307
-
-
-
-
5,000
29,170
73,247
20,879
440
1,199
2,927
6,079
9,778
3,203
19,424
1,107
3,041
-
281
2,234
1,052
3,710
270
2,016
307
41
-
77,988|**2021**
**£**
8,000
(12,516)
-
1,300
1,679
1,201
-
-
-
-
-
28,185| |---|---|---| |||27,849| |||7,497
2,640
7,195
775
7,725
4,804
516
5,895
494
2,371
-
158
2,154
-
3,830
243
-
307
-
-| |||46,604| Page 1 ## **Hardway, Elson & Districts Community Association** ## **Statement of financial activities for the year ended 31 March 2022** |Cont…
Net incoming (outgoing) resources
Fund balances brought forward
Fund balances carried forward|**2022**
**£**
(4,741)
208,212
203,471|**2021**
**£**
(18,755)
226,967| |---|---|---| |||208,212| Page 2 ## **Hardway, Elson & Districts Community Association** ## **Balance Sheet as at 31 March 2022** |**Fixed assets**
**Current assets**
Prepayments and accrued income
Entertainment debtor
Cash at bank and in hand
**Current liabilities**
Accruals
Entertainment creditor
PAYE / NIC and pension payable
Net current assets
**Net Assets**
**Fund balances**
Restricted funds
Unrestricted funds|**£**
**£**
6,954
-
-
199,695
199,695
3,180
-
-
3,180
196,515
203,469
128,967
74,502
203,469
-
**2022**|**£**
**£**
7,261
-
6,226
203,803
210,029
2,650
6,226
202
9,078
200,951
208,212
153,433
54,779
208,212
**2021**|**£**
**£**
7,261
-
6,226
203,803
210,029
2,650
6,226
202
9,078
200,951
208,212
153,433
54,779
208,212
**2021**| |---|---|---|---| ||||208,212| ||||153,433
54,779| ||||208,212| ||||| Page 3 ## **Hardway, Elson & Districts Community Association** ## **Statement to the financial statements for the year ended 31 March 2022** ## **Note 1** |**Note 1**||| |---|---|---| |**HEDCA Groups**
Bridge
Bingo
Payments from pre-school to HEDCA
Pre-school surplus / (deficit) for the year (see page 7)
less funds paid to HEDCA as stated above
Pre-school (deficit) / surplus|**2022**
**£**
1,070
500
11,400
12,970
(13,066)
(11,400)
(24,466)|**2021**
**£**
-
-
8,000| |||8,000| |||(4,516)
(8,000)| |||(12,516)| The pre-school (deficit) includes funding from Hampshire County Council amounting to £76,198 (2021 - £94,222). This is income specifically earmarked for the Pre-school. The funds are not available to HEDCA for any other purpose. Page 4 ## **Hardway, Elson & Districts Community Association** ## **Statement to the financial statements for the year ended 31 March 2022** |**Note 2**
**Entertainment**
Surplus brought forward from 2020-21
Balance transferred to HEDCA Bank Account
Entertainment Committee disbanded
**Entertainment (Tote and 59 Club and Bottle )**
Surplus brought forward from 2020-21
Balance transferred to HEDCA Bank Account
Tote and 59 Club Committee disbanded
**Entertainment bank account reserve**
Bank account reserve brought forward
Funds transferred to HEDCA Bank Account
Entertainment Committee disbanded|**2022**
**£**
6,226
(6,226)
-
-|**£**
5,062
(5,062)| |---|---|---| |||-| |||**£**
1,164
(1,164)| |||-| |||**2021**
**£**
6,226
-
-| |||6,226| During the year Management took the decision to disband the Entertainment Committee. Entertainment functions are now headed up by the HEDCA Social Club Entertainment Committee. Page 5 ## **Hardway, Elson & Districts Community Association** ## **Analysis of bank and cash as at 31 March 2022** |Deposit accounts
Current accounts
Cash in hand|**HEDCA**
**£**
-
55,968
14,106
**70,074**|**Pre-school**
**£**
20,313
109,308
-
**129,621**|**Total**
**£**
20,313
165,276
14,106| |---|---|---|---| ||||**199,695**| Pre-school funds are ringfenced for the Pre-School only, and cannot be used by HEDCA for any other purpose. Page 6 ## **Hardway, Elson & Districts Community Association** ## **Pre-school income & expenditure for the year ended 31 March 2022** |**Income**
Fees received and sundry income
Hampshire County Council funding
Interest receivable
**Expenditure**
Wages (including NI and pension)
Insurance
Training courses
Bank charges
Toys, equipment and sundry expenses
Payments made to HEDCA
Surplus / (deficit) for year
Reconciliation
Current account brought forward
Reserve account brought forward
PAYE payment made on account
Add: surplus / (deficit) for year
Current account carried forward
Reserve account carried forward
Movement on pension creditor|**£**
**£**
5,750
76,198
2
81,950
87,354
521
1,374
104
5,663
11,400
106,416
(24,466)
133,976
20,311
-
154,287
(24,466)
**129,821**
109,308
20,313
200
**129,821**
**2022**|**£**
**£**
3,804
94,222
8
98,034
99,074
380
268
129
2,699
8,000
110,550
(12,516)
146,500
20,303
-
166,803
(12,516)
**154,287**
133,976
20,311
**154,287**
**2021**|**£**
**£**
3,804
94,222
8
98,034
99,074
380
268
129
2,699
8,000
110,550
(12,516)
146,500
20,303
-
166,803
(12,516)
**154,287**
133,976
20,311
**154,287**
**2021**| |---|---|---|---| ||||(12,516)| ||||| ||||166,803
(12,516)| ||||**154,287**| ||||133,976
20,311| ||||**154,287**| Page 7