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2021-03-31-accounts

Registered Charity No:1188989 Charitable Incorporation No: CE021482

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Charity Reference and Administrative Details 1
Trustees Annual Report 2 - 5
Independent Examiners Report 6
Statement of Financial Activities (Including Income and Expenditure Account) 7
Balance Sheet 8
Notes to the Accounts 9 - 15
Consolidated Income & Expenditure Account for the year ended 31 March 2021 16

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Charity Reference and Administrative Details for the year ended 31 MARCH 2021

Charity Registration Number: 1188989 Company Registration Number: CE021482 Trustees: Shenaz Sheikh Sanchez James Johanna Clayton Philip Arrowsmith Rachel Ricketts Nazma Mohamed Management Team Kevin Sheriff Project Manager Registered Office: 2 Abbey Rise Leicester LE4 2AG Independent Examiners: Celerica Ltd Certified Accountants First Floor, The Old Chapel 9 Kempson Road Leicester LE2 8AN Bankers: Unity Bank Trust

Page 1

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report and financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRS102) in preparing the annual financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland Published on 16 July 2014 (as amended by Update Bulletin 1 published on 2 February 2016).

Trustees of the Charity

The trustees who have served during the year and since the year end are as follows:

Shenaz Sheikh Philip Arrowsmith Sanchez James Rachel Ricketts Johanna Clayton Nazma Mohamed

Objectives and Activities

The charity's objectives and principal activities are to:

  1. Provide out of school play activities for children aged five to eleven years.

  2. To provide quality free holiday playschemes.

  3. To promote good play practice through support and liaison.

  4. To enable children to be healthy, to stay safe, to enjoy and achieve, to make a positive contribution and to be economically sound under the Children’s Act 2004.

The main objectives and activities for the year continued to focus upon the promotion of staying healthy & staying safe. The strategies employed to assist the charity to meet these objectives included the following:

Page 2

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021 (CONTINUED)

Objectives and Activities Continued)

The main areas of charitable activity are the provision of supported play, economic prosperity for the community, life skills, staying healthy, being safe and educating children under the statutory school age.

Public Benefit Statement

The trustees have considered the general guidance on public benefit issued by the Charities Commission and has taken due regard of that guidance. The trustees consider they are satisfied that the charity's activities do provide a wide public benefit.

Strategic Report

Achievements and Performance

Funding for the project is through Leicester City Council, and is sufficient to employ 8 members of staff. During the year we have achieved 407 service users that come through our doors, with 364 children registered from the local area and a lot less due to the pandemic. It is worth noting that prior to COVID, the number of children registered were 1,939.

During lockdown, the charity ran a foodbank for 10 months and supplied 375 families per week collecting food parcels. This comprised of 765 children and conducted in corroboration with Fareshare.

Financial Review (including reserves policy)

With limited resources and difficulties obtaining additional funding, it has continued to be difficult to plan or develop additional services. The charity with sound financial management and the support of the staff team and Management Committee members have no deficit.

The principle funding sources for the charity are currently by way of grant funding through Leicester City Council to enable the charity to provide play support. As a result of constraints, the charity will need to look for additional sources of funding to provide increased services in future years.

During the year, the charity made a surplus of £17,939.

The total reserves at the end of the financial year were £18,454. The majority of these were unrestricted funds.

Plans for Future Periods

The charity plans to continue the activities outlined above in the forthcoming years subject to the continuance of satisfactory funding arrangements. Plans are also being developed to provide extended school provision in conjunction with the local primary school, and service users will be able to leave their children in day care during holidays from 8am to 6pm. This will also allow for more stability in the community and ensure job security for employees.

Page 3

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021 (CONTINUED)

Structure, governance and management

The organisation is a charitable incorporated organisation, incorporated on 9 April 2020.

The trustees have conducted a review of the major risks which the charity is exposed to. Appropriate systems and procedures have been established to mitigate the risks that the charity faces.

Internal control risks are minimised by the implementation of a financial policy and procedure for authorisation of all transactions within the project.

Procedures are in place to ensure compliance with health and safety of staff, volunteers, Trustees, service users, contractors and visitors to the project.

We are now routinely monitored by the city councils play development officer for all quality delivery and operational aspects of the charity. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.

The project currently has 6 trustees who meet every 3 months and are responsible for the strategic direction and policy of the charity. The trustees come from a variety of professional backgrounds relevant to the work of the charity.

The manager is also responsible for ensuring that the charity delivers the services specified, that key performance indicators are met and the day to day operational management of the project. The manager has responsibility for the individual supervision of the staff team and also ensuring that the team continue to develop their skills and working practices in line with good practice.

Related Parties

In so far as it is complimentary to the charity’s objectives, the charity is guided by both local and national policy. At a national level the project is steered by the Children's Act 2004, its regulator Ofsted and the Playwork Principles.

At a local level the project will work within Leicester City's Play Policy.

The project is represented at forums specifically aimed at young people. This has proved to be invaluable to the charity in establishing improved links with the community and identifying policy development and prospective funding opportunities to improve the services to all service users.

Page 4

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021 (CONTINUED)

Statement of Trustees' responsibilities

The trustees are responsible for preparing the Trustees Annual Report and the financial statements of the charity in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare the financial statements each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are also responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

ON BEHALF OF THE BOARD

Philip Arrowsmith Trustee Dated: 12.12.21

…………………………………. Trustee Name

Page 5

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION) CIO number CE021482

BALANCE SHEET AS AT 31 MARCH 2021

CIO number CE021482
BALANCE SHEET AS AT 31 MARCH 2021
Note
FIXED ASSETS
CURRENT ASSETS
Debtors
12
Cash at bank
Cash in hand
CREDITORS: amounts falling due
within one year
Other creditors
13
NET CURRENT ASSETS
NET ASSETS
FUNDS
Unrestricted
14
Restricted
14
15
£
£
-
527
50,114
225
50,866
32,412
32,412
18,454
18,454
18,454
-
18,454
2021
18,454
18,454
-
18,454

The financial statements were approved and authorised for issue by the Board on 12.12.21

Signed on behalf of the board of trustees

Philip Arrowsmith

………………………………… Trustee Name:

The notes on pages 9 to 15 form part of these accounts

Page 8

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021

We report to the charity trustees on our examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 7 to 15.

Responsibilities and basis of report.

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act")

We report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

We have completed our examination. We can confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:

We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

CELERICA LTD CHARTERED CERTIFIED ACCOUNTANTS FIRST FLOOR THE OLD CHAPEL 9 KEMPSON ROAD LEICESTER LE2 8AN Dated : 12.12.21

Page 6

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

STATEMENT OF FINANCIAL ACTIVITIES

(including Income & Expenditure Account) FOR THE YEAR ENDED 31 MARCH 2021

Note
Income and endowments from:
Donations and legacies
2
Charitable activities
3
Investments
4
Total income and endowments
Expenditure on:
Raising funds
Charitable activities
5
Other
Total expenditure
Net income
Transfers between funds
Net movement in funds
Reconciliation of funds:
Funds introduced
Total funds carried forward
Unrestricted
Restricted
Total
Funds
Funds
Funds
2021
2021
2021
£
£
£
7,744
-
7,744
123,552
18,480
142,032
-
-
-
131,296
18,480
149,776
-
-
-
113,357
18,480
131,837
-
-
-
113,357
18,480
131,837
17,939
-
17,939
-
-
-
17,939
-
17,939
515
-
515
18,454
-
18,454

All income and expenditure derive from continuing activities.

The statement of financial activities include all gains and losses recognised during the year.

Page 7

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Notes to the accounts for the year ended 31 March 2021

1 Accounting Policies

1. Summary of significant accounting policies

a General information and basis of preparation

Highfields Adventure Playground Association is a registered charity in England and Wales and also a Charitable Incorporated Organisation. The address of the charity's registered head office is given on page 1 of these financial statements. The nature of the charity's operations and principal activities detailed on page 2 of these financial statements.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 16 July 2014 (as updated through Update Bulletin 1 published on 2 2 February 2016, the Financial issued on Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015.

The charity has applied Updated Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A

The financial statements have been prepared to give a "true and fair" view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a "true and fair" view. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value where considered necessary. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.

b Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Page 9

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Notes to the accounts for the year ended 31 March 2021 (Continued)

1 Accounting Policies (Continued)

1. Summary of significant accounting policies (Continued)

c Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance of conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. A corresponding amount is recognised in expenditure.

No amount of time is included in the financial statements for volunteer time in line with SORP FRS (102). Further detail is given in the Trustees Annual Report.

Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure.

Gifts in kind donated for resale are included at fair value, being the expected proceeds from sale less the expected cost of the sale. Where estimating the fair value is practicable upon receipt it is recognised in stock and "Income from other trading activities". Upon sale, the the value of stock is charged against "Income from trading activities" and the proceeds are recognised as "Income from other trading activities". Where it is impracticable to fair value the items due to the volume of low value items they are not recognised in the financial statements until sold. This income is recognised within "Income from other trading activities".

Fixed assets gifts in kind are recognised when receivable are included at fair value. They are not deferred over the life of the asset.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Investment income is earned through holding assets for investment purposes such as interest. Interest income is recognised using the effective interest method. Any dividend and rent income is recognised as the charity's right to receive payment is established.

Page 10

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Notes to the accounts for the year ended 31 March 2021 (Continued)

1 Accounting Policies (Continued)

1. Summary of significant accounting policies (Continued)

d Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Irrecoverable VAT is charged as an expense against the activity for which the expenditure arose.

e Support costs allocation

Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

The analysis of these costs is in included in note 6.

f Tangible fixed assets

As requested by the funders, no depreciation is provided on tangible fixed assets. Assets are written off at the time of purchase. This is not in accordance with requirements of Financial Reporting Standard Number 105 which requires assets to be written off over their estimated useful lives. The trustees consider that these assets will have a small residual value at the end of each financial year.

g Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

h Provisions

Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, It is probable that an outflow of economic benefits will be required in settlement and the amount can be reliably estimated.

Rentals payable or receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.

Page 11

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Notes to the accounts for the year ended 31 March 2021 (Continued)

1 Accounting Policies (Continued)

1. Summary of significant accounting policies (Continued)

j Taxation

No provision has been made for taxation as the charity's charitable status renders it exempt from UK direct taxation.

k Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

2 Income from donations and legacies

Fairshare
Donations
Unrestricted
2021
£
2,843
4,901
Unrestricted
2021
£
2,843
4,901
Restricted
2021
£
-
-
Restricted
2021
£
-
-
Total
2021
£
2,843
4,901
7,744 - 7,744

All income from donations and legacies were attributable to unrestricted funds.

3 Income from charitable activities

Leicester City Council - Main
Leicester City Council - Summer Playscheme
Leicester City Council - Other
Covid Grants
Voluntary Action Leicester
Unrestricted
2021
£
94,990
14,858
13,704
-
-
Restricted
2021
£
-
-
-
13,837
4,643
Restricted
2021
£
-
-
-
13,837
4,643
Total
2021
£
94,990
14,858
13,704
13,837
4,643
123,552 18,480
142,032

Income from charitable activities was £142,032. This was of a restrcited nature.

4 Investment Income

Bank interest received

2021 £ -

Page 12

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Notes to the accounts for the year ended 31 March 2021 (Continued)

5 Analysis of expenditure on charitable activities

Provide out of school play
activities for 5 - 11 year olds
Direct
Wages
57,115
Other
Direct
42,924
Support
Costs
31,798
Total
131,837

£18,480 of the above costs were related to restricted funds. £113,357 were unrestricted.

6 Allocation of support costs

Governance
Wages and salaries
Vehicle expenses
Bank charges
7
Governance costs
Independent examination fees & bookkeeping
8
Net Income / (expenditure) for the year
This is stated after charging:
Depreciation
Independent Examiners Fees
Out of school play 5-11
Out of school play 5-11
2021
£
2,820
28,276
563
139
31,798
2021
£
2,820
2021
£
-
1,620

9 Independent Examiners remuneration

The independent examiner's fees amounts to £1,620. There were no other services.

10 Trustees and key management personnel remuneration and expenses

The trustees received no remuneration during the year.

The trustees did not have any expenses reimbursed during the year.

Page 13

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Notes to the accounts for the year ended 31 March 2021 (Continued)

11 Staff costs and employee benefits

Charitable activities
The total staff costs and employee benefits were as follows:
Wages and salaries
Social security costs
12
Debtors
Prepayments
Other debtors
13
Creditors: Amounts falling due within one year
Accruals
Other creditors
Deferred income - LCC advance payment
14
Funds
Balance
01.04.20
Income
Expenditure
Unrestricted Funds
General
515
131,296
(113,357)
Restricted Funds
Leicester City Council
-
-
-
Covid Grants
-
13,837
(13,837)
Voluntary Action Leicester
-
4,643
(4,643)
515
149,776
(131,837)
15
Analysis of net assets between funds
Unrestricted Funds
General
Restricted
Main account
2021
£
Number
8
8
Transfers
-
-
-
-
-
2021
£
Full Time
2
2021
£
Full Time
2
2
2021
£
84,100
1,291
85,391
2021
£
-
527
527
2021
£
1,790
3,160
27,462
32,412
Balance at
31.03.21
18,454
-
-
-
31.03.21
18,454
-
-
-
18,454
2021
£
18,454
-
18,454

Page 14

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Notes to the accounts for the year ended 31 March 2021 (Continued)

16 Related Party Transactions

There were no related party transactions during the year.

Page 15

HIGHFIELDS ADVENTURE PLAYGROUND ASSOCIATION (CHARITABLE INCORPORATED ORGANISATION)

Income and Expenditure Account for the year ended 31 March 2021

INCOME
Leicester City Council
- Main Programme
- Summer Playscheme
- COVID
- Other
Fairshare Grant
Covid Grants
Voluntary Action Leicester
Other
EXPENDITURE
Wages and national insurance
Light and heat
Insurance
Equipment, materials and repair
Health and safety
Games, crafts and activities
Water rates
Sundries
Telephone
Audit and accountancy
Bookkeeping
Stationery and postage
Vehicle expenses
Bank charges
NET SURPLUS FOR THE YEAR
Funds from Unincorporated Highfields Adventure
FUND BALANCE CARRIED FORWARD
Unrestricted
£
94,990
14,858
10,000
3,704
2,843
-
-
4,901
Restricted
£
-
-
-
-
-
13,837
4,643
-
2021
Total
£
94,990
14,858
10,000
3,704
2,843
13,837
4,643
4,901
131,296
85,391
1,766
3,101
2,765
2,623
12,193
108
730
763
1,620
1,200
395
563
139
18,480
-
-
-
18,480
-
-
-
-
-
-
-
-
-
-
149,776
85,391
1,766
3,101
21,245
2,623
12,193
108
730
763
1,620
1,200
395
563
139
113,357 18,480 131,837
17,939
515
-
-
17,939
515
18,454 - 18,454

This page does not form part of the statutory financial statements

Page 16