Mark Rowell said that we had a very successful year in 2024. He thanked all those attending for their contributions during the year and encouraged them to seek out more volunteers to help keep the hall running. The committee had met five times in the period since the last AGM: on the same day as the AGM and in September, November, February and April.
Mark commented that the committee had achieved a great deal in the past three years since he took office and that there was more to do to tackle the various recommendations of the Quinquennial Inspection Report of November 2022. More details of the planned work will be discussed in the committee meeting following the AGM.
Christine Attwood reported that 2024 was another successful year with a surplus of £6488 and with new regular hirers taking up most of the gaps left by organisations closing or reducing their use of the hall.
Income
2024 was another busy year for the hall, maintaining good levels of lettings which brought in £37176. This was a slight reduction in 2023. Our regular hirers brought in £30454 compared to £32533 in 2023. As can be seen this is a drop of £2079, but as reported later in the committee meeting there was late payment in 2025 of a 2024 invoice.
The hall committee said goodbye to Fetcham Village WI which had terminated all its activities after many years existence and had been involved with the hall since its earliest days in the 1930s. Also, Bookham Light Operatic Society decided not to use the hall for their Autumn production in 2024. St Mary’s Church found that their Thursday coffee morning session did not achieve the attendance figures they were hoping for and ended their bookings in October. The hall committee welcomed a new organisation called Cook Stars at the end of the year. This is a group who teach cooking skills to young people, and it is certainly good to see them utilise our Large Kitchen facilities.
One-off events such as parties, socials etc brought in £6722 compared to £5465 in 2023, showing that we are currently a very popular venue for such events. This gave an approximate split of 82% for regular hires and 18% for one-off hires.
Interest on our Business Saver account gave an additional income of £655, taking advantage of higher interest rates over the year. At the beginning of 2022 we introduced a deposit system for our one-off hires and once again there were a surprising number of hirers who did not reclaim their deposit. Hence £900 was added to our funds.
Having decided to purchase a defibrillator for our hall users, the committee organised an internal appeal and were very pleased to receive £700 in donations. This was enough
to purchase the defibrillator and to have a plaque produced and installed to acknowledge the organisations and individuals who had made donations. The individuals were acknowledged anonymously, as was appropriate.
Expenditure
With regards to costs in 2024, the hall’s main expenditure was in upgrading the Small Kitchen with the installation of a dishwasher and a counter-top fridge. Also, extensive work was required on the maintenance of the fire alarm system. Charges for utilities were £14160, which compares favourably with £13654 in 2023, considering prices are generally increasing rapidly. Our total expenditure came to £33518. Once deposits for one-off events had been refunded, this gave a surplus of £6488 for 2024.
During the first half of the year, we went through the process of changing our bank account from a Community Account to a Charity Account. That was a requirement of Barclays Bank, which the hall uses through their Epsom Branch. It was a timeconsuming exercise which meant that our account was not accessible for a couple of weeks. That change was finally completed and there is now a requirement that every payment has to be dual authorised.
The hall committee is now in a good position to carry out the recommended improvements suggested in the Quinquennial Inspection Report. This will be the priority for expenditure beyond normal running costs in 2025.
FETCHAM VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDING 31[st] DECEMBER 2024
RECEIPTS
| Lettings – Regular Lettings – One Off Donations Interest Deposits |
2024 2023 £30,453.72 £32,533.45 £6,722.50 £5,465.50 £700.00 £0.00 £654.75 £410.46 £1,475.00 £2,958.00 |
|---|---|
PAYMENTS
| PAYMENTS | ||
|---|---|---|
| 2024 | 2023 | |
| Maintenance | £14,777.49 | £22,420.94 |
| Utilities | £14,159.85 | £13,654.06 |
| Administration | £66.49 | £140.89 |
| Non Maintenance | £2,924.01 | £5,237.65 |
| Refunds/Unpaid cheques | £1,590.00 | £2,370.50 |
£40,005.97 £41,367.41
£33,517.84 £43,824.04
RECEIPTS AND PAYMENTS ACCOUNT SUMMARY
FOR THE YEAR ENDING 31[st] DECEMBER 2024
| Total Receipts For Year Total Payments For Year Net Receipts Bank Funds Brought Forward Bank Funds Carried Forward Bank Balances Less Deposits for future bookings Plus Payments due from 2024 events Balance at 31stDecember 2024 |
2024 2023 £40,005.97 £41,367.41 £33,517.84 £43,824.04 £6,488.13 -£2,456.63 £83,286.02 £85,742.65 £89,774.15 £83,286.02 £89,774.15 £150.00 £4,685.25 £94,309.40 |
|---|---|
(HARITY COMMISSION Independent Examiner's Repoit on the Accounts Seilion A Independenl Examiner's Report Report to the IIu5tee5/tnetnbets ol FETLHAM VluLf4qÉ IAUL On accounts lor the year ended QLry Set out on pages RspKllve responslbllStle5 01 tFuslees and èxam5ntr The chailty's Ifuslees ale responsible loi the piepaiatloTh ol the accounts. The charlty'5 trustees considei thal aTr audlt 15 nol required loi thi5 year Under sectlon 144 01 the (hailtles Act 2011 Iihe Chailtles AC and thal independent examination is needed. examlne the account5 undei secllon 145 01 the Chailties Act, to follow the pioceduie5 lald down In the general Dliectlons given by the chailty Commission lundei secllon 14515llbl ol the Iharilies Acll. ènd to state whether Palllcular rnaiiers have come to rny atlenllon. Oasls ol Independent examlnei's statemefil My examlnalion wa5 iariled out Sn a¢¢orlance wlth geneial Oirecllons glven by the Charlty Cornmi55ion. AD examlnaiion includes a review ol Ihe a£countlng records kept by the chaiilv ènd a cornparlson ol the a<counls presented with those records. It also Include5 consideratlon ol any unusual Iiems of di5<105ures In Ihe accounts, and seeking explanalions Iiom the Iruslees (onceining any such matte15. The pioieduies undertaken do not provide all the evidence Ihal would be Icguiied In an audlt, and consequently no opinlDn Is glven as lo whether Ihe aciounls present a 'true and lair, vlew an¢J Ihe repoil Is limSted to those mattefs set out In the 51atemeni below. lfidependont txamlnor's slaternent In connecllofft wlth my examlnatlon, no matter has come to my attentlon (other than Ihat disclosed below'l.. 111 whlch glyes me reasonable cause to belleve that in. any rnaterlal respect. Ihe requliemenls.. to keep accounllThg iecord5 Ifi accordance wlih Sec0 130 01 Ihe to p(epare coUnt5 whi<h accord wllh the accounting records and cornply with the ac<ouThllng iequlremeThts ol the (haritles Act have not been met-, or (21 to which, In rny opinion, altentign should be drawn in older to enable a proper unde151anding of the aicounts to be leached. 'Pleose delete the wwds in fhe biockets il they do not opply. Signed LoC¢.- 4-C- 202 Narne . *-f Relevant pFofe55ional qualiliiaiion{s 01 body111 any) Address k7Z/ Mar(h 2012