Mark Rowell said that we had a successful year in 2023 with a few notable hiccups. The committee met four times in the period since the last AGM: on the same day as the AGM and in July, October and February. Various improvements had been carried out, mainly during the Summer Closure:Improved lighting outside both exit doors to reduce hazards during the winter period. Improved low-energy LED lighting throughout the halls. Replacement curtain rails throughout the halls. Clear-out of storerooms used by Fetcham Players. Clear-out of scenery stored above stage by Fetcham Players. Clear-out of some old crockery and a crockery donation to Dorking Besom charity. Fitting of cooker hood extractor for cooker in Large Kitchen. Purchase of new Christmas Tree for Main Hall. Celebrations for Ninetieth Anniversary of the opening of Fetcham Village Hall in May 1933 with enthusiastic support from various dance groups and other groups. It was commented that Alan Pooley had been a stalwart of the hall maintenance team and was responsible for and had most knowledge of our heating and lighting systems. We need to ensure that he can have an understudy for all his activities who can take on activities as needed. Alan had health problems at present and we recorded our best wishes to him. The need to advertise our AGM well in advance was raised and like Fetcham Residents Association we should make use of the advertising gantry outside the hall. Tim Hall said that the FRA AGM attracted 140 members and it was standing room only. A number of excellent speakers had been invited, including a speaker from the Surrey Archaeological Unit who described the finds of a dig at Fetcham Springs that had already produced evidence of flint tool working dating back around 5000 years. There was considerable interest in the new village sign outside Sainsbury’s and the state of Tudor Motors site was a concern. The need for publicity was noted. This year the AGM had offered tea/coffee and biscuits prior to the start.
Christine Attwood reported that during 2023 we were able to maintain our normal operations with the hope that the Covid pandemic was now well behind us. Income 2023 was a busy year for the hall, maintaining good levels of lettings which brought in almost £38,000, although this was £5,000 down on the 2022 out-turn. Our regular hirers brought in £32,533, compared to £36,725 in 2022. As can be seen that was a drop of £4,192. This was due primarily to losing three regular weekly hirers at the end of 2022; Fetcham Bridge Club, Action Theatre Club and the Friday Afternoon Badminton Club. Oneoff events such as parties, socials etc brought in £5,465 compared to £6,282, a drop of £817. This has, as in recent years, given an approximate split of 85% for regular hirers and 15% for one-off hires. Interest on our Business Saver Account gave us an additional income of £410.46. At the beginning of 2022 we introduced a deposit system for our one-off hires. Once again, we saw a surprising number who did not claim this back, hence £500 has been added to our funds. We welcomed some new regular hirers in 2023; St Mary's Church and Fetcham U3A Pilates, both meet on a Thursday in the John Rumble Hall plus Loving Spanish Surrey who use the Committee Room. We still have weekly daytime slots available in the Main Hall on Wednesday and Friday afternoons. Expenditure With regards to expenditure in 2023, our main maintenance expenses were £5,795 for curtain tracks etc, £5,126 for electrical work, and £1,121 for a new thermostat for the Main Hall. Plus, we had the premises valued which cost £2,220. Charges for utilities were £13,654 which was the first full year at the higher prices. This compares to £7,566 in 2022. Hopefully the new thermostat will reduce the gas usage. Our total expenditure came in at £43,824. Once deposits for future events have been refunded, this gave us a loss of £2,457 in 2023. We are still in a good position to carry out necessary works as recommended by the Quinquennial Inspection Report. These will be our priority for 2024
FETCHAM VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDING 31[st] DECEMBER 2023
RECEIPTS
PAYMENTS
| RECEIPTS | PAYMENTS | |
|---|---|---|
| Lettings Other Income Grants Interest Deposits |
2023 2022 £37,998.95 £43,008.05 Maintenance £0.00 £0.00 Utilities £0.00 £0.00 Special Projects £410.46 £41.62 Administration £2,958.00 £2,270.50 Non Maintenance Refunds/Unpaid cheques £41,367.41 £45,320.17 |
2023 2022 £22,420.94 £14,117.91 £13,654.06 £7,566.16 £0.00 £0.00 £140.89 £134.67 £5,237.65 £6,925.78 £2,370.50 £2,246.00 |
| £43,824.04 £30,990.52 |
RECEIPTS AND PAYMENTS ACCOUNT SUMMARY
FOR THE YEAR ENDING 31[st] DECEMBER 2023
| Total Receipts For Year Total Payments For Year Net Receipts Bank Funds Brought Forward Bank Funds Carried Forward Bank Balances Less Deposits for future bookings Plus Payments due from 2023 events Balance at 31stDecember 2023 |
2023 £41,367.41 £43,824.04 -£2,456.63 £85,742.65 £83,286.02 £83,286.02 £500.00 £1,545.00 £84,331.02 |
2022 £45,320.17 £30,990.52 |
|---|---|---|
| £14,329.65 £71,413.00 |
||
| £85,742.65 |
(HARITY (OMMISSION Independent Examiner's Report on the Accounts Section A Independent Examiner's Repoil Report to the Iru5tees/membefS of ¥1 V ILLFI4é On accounts lor the year ended E]ThThEYEJ Set out on page5 (itme1rt0IN(IU4t thÈw•nurnhiyol4ddiiThal S•tl R(tIVe rnsponslbllltles of twustee5 and examlnei The chailty's Ilustees are responslble lor tho pieparatlon of the accounts. The £h3flly's tru51ees ionsldei that an audll is not requlied loi thi5 yeai undet SeCtn 144 01 the (harltles Act 2011 (the charllles Aci} and rhai an Independenl exarnlnation 15 needed. It Ss rny iesponslblllty to.. exaffline the accoun15 under sec16on 145 01 the chaflties Act, to follow the proceduies laid down In the general Diiectlons glven by the (haflty Commlsslon lundei sectlon 14SISllb} ol the Charitles Actl, and to state whether particular rnatters have come to my altenllon. Bails of Independenl QMIne1,$ My examinailon was caiiled out In ac<oidance wilh 9eneial Olrectlons glven by the 5tatorn•nt Chaiily Comrni5sion. An examination Include5 a ievlew ol the ac¢ounllng iecords kept by the chaiily and a compailson ol the accounts presenied wSlh Ih05e iecoids. It a150 In<ludes ionslderalion ol any unusual Iletns or disilosuies in the accounts. and seeking explanalioD5 from Ihe Ifustees conc¢rnlng any 5u<h mailers. The procedures updcrtaken do noi piovlde all Ihe evidence that would be iequired in an audlt, and consequenily no opinion is glven 35 to whether ihe acco¢Jn15 piesenl a 'liue and lair. vlew an¢J the repoii Is Ilmlled to those matters sel out in Ihe stalernenl below. lTrdepofideftt examlnei'i 51atemefvt In £onnectloTh wlth my ex6minalloTr, no matter has come lo my aitentlon lothei than that disclosed below'l.. (11 whlch gi¥e5 tne ieasonable cause lo belleve thal Sn, any materlal respect, the re(suliefflenis'. to keep accountSng recoids ifft accordance wlth seitlon 130 01 the Chailtles Acl,. lo piepare account5 whith accord with the aicountlng iecoids and comply wlth the accounting requifements ol the ChaiStle5 Act have noi been mel., 01 21 to whlch. In rny opinion, attentlon should be dfawn In oidei to Ènable a proper understanding ol the accounts lo be reaihed. 'Pled5e delete the wold5 the bfockets il Ihey do not opply. Slgned Dale 2 dZ<+ Name 014AI. C) Relevant prolesslonal quallfication{sl 01 body lil anyl Address SHr(4 1<121 Zof Alafih 2012