Trustees Report
The committee had met seven times in the period since the last AGM: in May, July, September, November, January, March, and April.
Mark Rowell spoke of the range of activities that had taken place since he took over as Chairman from Pat Varney in July 2022. Mark thanked the Vice Chairman, Ian Funnell, and his own wife, Brenda, for their support and extended that thanks to all the other Trustees for the support they had given him. The celebration of the Ninetieth Anniversary of Fetcham Village Hall on Saturday 20[th] May had been a success, thanks to the work of those users who had set up stalls and the performances of the user groups in the hall during the afternoon. Dance First, the Helen Stevens Dance Group and Cliff and Christine Jordan from the Raffles Tea Dance Group had provided the excellent entertainment. More will be discussed below.
The main improvements to the halls include the new electric cooker in the Large Kitchen, the new curtain mover for the stage and the improvements to the stage audio system. Mark Rowell had improved the markings in the car park before our anniversary weekend following in the steps of our late colleague John Bull who previously laid out the markings.
Mark finished by making a plea for support for the routine maintenance in the Summer Outage from Monday 31[st] July to Sunday 12[th] August. Help in tidying cupboards, painting the new ducting in Large Kitchen, adjusting curtains and applying preservative to the new chain link fence posts was needed.
The Treasurer, Christine Attwood, reported that 2022 returned to normal after two very unpredictable years when we didn't know if the hall would be open from one month to the next! Having received £28289 in Business Rates Support Grants from Mole Valley District Council during those two years, we were in a healthy position as we went into 2022.
Income
2022 was a busy year with lettings back to those levels last seen in 2019. Our regular hirers brought in £36725, which is approximately 85% of our income. One-off events such as parties, socials etc brought in £6283. Together that gave the hall a record income of £43008. Naturally part of this is due to increases in fees during the year, especially the additional increase made in September for our regular hirers to pay for the larger energy bills which had started to come in. By doing this early we hope we can avoid more rate rises in 2023.
Interest on our business saver account gave us an additional income of £41.62.
For our one-off hires, we introduced a deposit system, whereby they paid £50 or £100 depending on the type of event, which would be returned after the booking as long as the facilities were left clean and tidy. It is stated that this must be claimed back within three months of the event, otherwise it will be donated to the village hall charity. Looking back at the year's bookings, we had a total of £850 that was not claimed!
Unfortunately, we lost a couple of our longer serving regulars, Fetcham Bridge Club who had been with us for over thirty years and the Friday Afternoon Badminton Club. Therefore, we have weekly daytime slots available in the Main Hall. We have not had many enquiries for weekly hires, though those we have had were looking for evenings, which we do not currently have available.
Expenditure
With regards to expenditure in 2022, one of our main expenses was the installation of a new electric cooker in the main kitchen, which cost just over £5000. We also upgraded our sound system and microphones. Unfortunately, we had issues with our Main Hall boiler and parts and repairs cost nearly £1500. As expected, we saw an increase of £2000 on our utility bills, with the rise in gas prices from April. During the summer our Quinquennial Inspection was carried out at a cost of £4500. Our total expenditure came in at £30991. Giving us a surplus in 2022 of £14000. Approximately £6000 of this is for the work improving our stage curtain arrangements, which was initially meant to have been completed in 2021. Other profits will enable us to carry out necessary works as per the Quinquennial Inspection Report.
FETCHAM VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDING 31[st] DECEMBER 2022
RECEIPTS
PAYMENTS
| Lettings Other Income Grants Interest Deposits |
2022 2021 £43,008.05 £21,806.75 Maintenance £0.00 £261.12 Utilities £0.00 £16,955.00 Special Projects £41.62 £4.28 Administration £2,270.50 £0.00 Non Maintenance Refunds/Unpaid cheques £45,320.17 £39,027.15 |
2022 2021 £14,117.91 £19,469.87 £7,566.16 £5,409.40 £0.00 £816.00 £134.67 £355.55 £6,925.78 £504.00 £2,246.00 £1,114.50 |
|---|---|---|
| £30,990.52 £27,669.32 |
RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDING 31[st] DECEMBER 2022
| Total Receipts For Year Total Payments For Year Net Receipts Bank Funds Brought Forward Bank Funds Carried Forward Liabilities, those due within 1 year Liabilities, those payable after 1 year |
2022 £45,320.17 £30,990.52 £14,329.65 £71,413.00 £85,742.65 2022 NIL NIL |
2021 £39,027.15 £27,669.32 |
|---|---|---|
| £11,357.83 £60,055.17 |
||
| £71,413.00 2021 NIL NIL |
(HARITY (OMMISSION Independent Examiner's Report on the Accounts Section A Independent Examinef'5 Report Report to the trustee5/mernbeis ol VI LLPrQE 14ALL On accounls lor the year ended EYEY Set out on pages IrneMbE[lO1rn1Iu& IhtPJgtDurnbusol1rrt1 511) R•5pedl¥• SPOnsIbl1111S of tfuslees and examlner The charlty's trustees are responsible lor the preparation ol the aciount5. The chailtV'5 trustees coTrslder that an audltls not iequlied loi thls yeai undei seclion 144 01 the Charllies Act 2011 (the Charities Act) and that an independenl exatnlnallon Is needed. examlne the aicounts under section 145 ol the (haritles Act, to follow the proceduie5 lald down In the genefal Dlreitlons glven by the Charlty Cornm1551on {undEI secllon 14515llbl ol the chaiStle5 Act), and lo state whether pafllculai matters have corne to my atlen¢ion. e•sls •1 Independent exarnlner's 51alemenl My examIallOn was cariled oul In accoidance wlth general Oliecllons glven by the Charity Comm155lon. An exarninallon Includes a ievSew ol the accountlng ietords kept by the chailty an¢J a £ompailson ol Ilie accounts presented wlth Ihose recoids. It 4150 inrludes ionsldeialion ol any unusual Iterns oi disclosufes In the accounts, and seeking explanallon5 Iiom the tru51ees concernlng any such rnatter5. The pioceduies undertaken do nol piovlde all the evldenie that would be requlred In an audit, and consequently no oplTrlon Is glven as lo wheihei the actounts preseiit a 'true and lalr, Ylew and the report is lirnlled to those tnatlers sel out In the staternent below. Ind4p¢ndenl examlner's statem•nt In connertlDn with my examlnatlon. no matter has come to my attentlon (other ihan thai d15closed below'l.. (11 whlih give5 ffle feasonable cause to belleye that in, any rnaterlal respecL the requi(ements: lo keep accountitlg records in accordance wilh secllon 130 01 the Charlties Act,. lo prepare accounts whlch accoid wlth the accountlftg records and comply wilh the accounting iequlremen15 01 the charltles Aci have not been mel,. or 121 to whlch. in my opinion, 4trentlDll Should be drawn in order lo enlble a propel unde15tondlng DI the accounts to be reached. 'Pleose delete the word5 in the bKocket5 11 they do not oppty. Sl9ned . /<e_ Oate 23 2023 Name I<v Relevant professional qualificationl5) 01 bDdy lil any) Address 20 r21 2QT IÉR IA*ih 2012