2021-12-31-accounts

FETCHAM VILLAGE HALL ANNUAL MEETING FOR

TUESDAY 5TH APRIL 2022

CHAIRMAN'S ANNUAL REPORT FOR YEAR 2021

This is the first Annual Meeting under the Charitable Incorporated Organisation (CIO) Number 1188973 which replaced the Registered Charity. The five Trustees of the Registered Charity became Trustees of the CIO ie Pat Varney, Alan Pooley, Christine Attwood, Ian Funnell and Tim Hall. Three other members of the previous committee also became Trustees; Mark Rowell, Brenda Rowell and David Brain. The Trustees invited the thirteen 'not-for-profit user' organisations to nominate representatives to become Trustees. So far, Sue Scott , Mole Valley WI, John Bostock. Leatherhead U3A and Mick Joy, Fetcham U3A, have been nominated.

After several years service Debbie Murrell resigned as Booking Secretary early in 2021. We were very fortunate in being able to recruit Lucy Owens as a replacement. Lucy has a depth of legal knowledge which will be invaluable when updating our booking procedures etc. Our grateful thanks were given to Debbie for her service to the Village Hall.

2021 started with the Hall closed because of the Corona Virus. The first wave of regular hirers (the children's organisations) were able to resume activities, under Covid guidelines, in the middle of April, which they all did. The other regular hirers, except for a couple that dropped out, came back in June or September. We also started taking 'one off' bookings for parties etc from September and Lucy and Christine were inundated with requests!!

During the Summer Maintenance closure in August, various activities took place including the potholes in the car park which were fixed, the removal of the radiator covers in the John Rumble room and painting and decorating where needed. My thanks go to Alan for organising the work.

We were sad to hear that Graham Peddie, who had organised the Christmas Day lunch for homeless and lonely people, had died. He was a good person

with a great heart for helping people. The Meeting Room committee initially wished to continue with the Christmas Day lunch at the Village Hall, but later decided that it was too risky with Covid still around. Instead the committee prepared the food at the Village Hall and delivered it to the various needy people .

Finally, I wish to thank all of the Trustees for their help and support in 2021, especially during the difficult time with Covid. However, we really need more voluntary help in running the Village Hall. We are especially in need of a handyman to undertake small maintenance tasks and a secretary to help with paperwork. If you know of anyone who may be willing to help us in running this lovely historical hall, please let me know.

Pat Varney (Chairman, Fetcham Village Hall)

Treasurers Report for the year ending 31st December 2021

Income

2021 did not start off as we would have hoped, with the halls being closed for the first 3 months of the year. From April we started to generate some income with our youth groups returning, followed by others during the Summer. Come September we welcomed back most of our regulars and started to take bookings for one off hires. All things considered we received a healthly lettings income of £21,806.75.

Again as in 2020 we were fortunate enough to be able to apply for the Business Rate Support Grant and received a further £16,955. MVDC also refunded the council tax we paid for the year commencing April 2020.

Hence with a small amount of interest from our savings account, total income for 2021 was £39,027.15.

As mentioned last year, we would have to combine all income from lettings and Grants from the last 2 years and compare to what we would have hoped to have taken in lettings over that period in normals times. In 2019 we took £33,500 therefore we would have been looking at £67,000 over the 2 years. We infact took £42,000 in lettings plus received £28,289 in Grants, totalling just over £70,000. Therefore I think we have been very fortunate in coming out the other side relatively unscaved!

Expenditure

With regards to expenditure in 2021, we had a quieter year with prodominently our usual expenses such as utilities, cleaning etc. Our main projects during our summer closure were general decorating and repairs throughout the premises. We also had damaged areas of the car park fixed.

Work on our move to a Charitable Incorporated Organisation (CIO) status was completed and the final invoices paid. Our total expenditure came in at £27,669.32. Now if we add this to 2020's expendture of £45,356.97, gives a total of just over £73,000. Therefore I am happy to announce that we are only approx £2,500 down on what we had as at December 2019.

Again I would like to say how very grateful we were for the help that we and similar organisations received from the government/council. Without this we would be having to think twice about any future projects we have in the pipeline.

I am pleased to report that our reserves continue to be in a sound position. Christine Attwood

Treasurer Village Hall

FETCHAM VILLAGE HALL

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDING 31[st] DECEMBER 2021

RECEIPTS

PAYMENTS

2021 2020 Lettings 21806.75 20167.15 Maintenance Other Income 261.12 Utilities Grants 16955.00 11334.00 Special Projects Interest 4.28 31.93 Administration Sundries Refunds/Unpaid cheques 39027.15 31533.08	2021 2020 19469.87 29405.91 5409.40 7628.61 816.00 6270.00 355.55 176.79 504.00 803.16 1114.50 1072.50
	27669.32 45356.97

RECEIPTS AND PAYMENTS ACCOUNT SUMMARY

FOR THE YEAR ENDING 31[st] DECEMBER 2021

Total Receipts For Year Total Payments For Year Net Receipts Bank Funds Brought Forward Bank Funds Carried Forward Liabilities, those due within 1 year Liabilities, those payable after 1 year	2021 39027.15 27669.32 11357.83 60055.17 71413.00 2021 NIL NIL	2020 31533.08 45356.97
		-13823.89 73879.06
		60055.17 2020 NIL NIL

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