Charity Rogkntratkn No. 1078952 DEVIZES ARTS FESTIVAL (1188959) TRUSTEES. REPORT AND AUDITED ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021
DE VIZES AR TS FESTIVAL LEGAL AND ADMNISTRA TIVE INFORMA TION Tru5tee5: Mrs M Bryt Mrs V Cuck(hV Mr V McNamard Mr F Briers Mrs P Morgan Mrs C Gocthiin-FvJes Mrs J E(h¥ards Mr Q Howard Mr A WocvJwn $o¢r•tsry.' Mr8 C Gocth'nvF Charlty numbor.. 1188959 Page 2
DEYIZES AR TS FESTIVAL TRUSTEES, REPORT For The Year Ended 31 August 2021 The trustees present their pOrt and >))unts for tr year ended 31 ALgUSt 2021 The accounts have been prepared in awJrdanGe with the accounb"ThJ Fe5 set out in rte 1 to the ounts and comply wrth the charitys governing dcrne the Chaniies ALt 2011 and the Statement of Recomm8nd8d Pradtcg, "Accounting and Reportiry by Charitses., wued in March 2005. Slructure, govemance and management The charity was estatdished by a chanlabSe trust deed on 14 January 2000. The tru$t•es seryed during the year were-. Mrs M Bryant Mrs V Cuckow Mr V McNamara Mr F Brlers Mr8 P Morgan Mrs C Gcodvn'n-F Mrs J Edwards Mr Q Huward Mr A Wcodig)n The trustees have assessed tho major risk$ to ¥thth the chartsi kq exp)sed. and are satisfied that systems are in place lo mth'gats exposure to the major rth. The Iruslees rwew the level of regerves to ensure the 1xtinual1n of the festival in the future. A targel level has been sol equivalent to a mininum of the total anlipated annual wst of the fesb'val, and a maximum of trNo years anb¢lp8ted costs. Tru8t••A' rn8poMlblllty for th• aeeounts Charity requirns the trustees of the feslival to prepare statements of accc4Jnt for each ffinanCl year wh give a true and fair view of the stste of afPdirs of the fe9tNal and of its inming resources and applic8ts.on of resources for that P8nod. In prepanng th08e finanual statements, tho trustees are wuired to.. -6elecl sultsble ac£ounting policies and appty them consistenty,. -make judgments and esb'mates Ihat are roasonabl8 and prudent -to prepare the financial statements in XGordance wilh the methods and prinrAPtes set out in the Statement of Recommended Practice Accountr'ng and Reix)rti'ng by Chanbes arKI to slate ¥thether or not the accounts have been prepared in acuJrd8n with that statement aKI applM?ble axounting standards,. -prepare the financial statements on the corrnn basis unless it is inappropriate to presume that the feslival will contsnue in operation. The trustees are responsible for keeping proper axountrng recJ)rds. *thich are thient to show and explain the FestNal's transacbons. and to disclose vth reasonable accuracy. at any b"me. the financial position of the Festival, and to enable them to ensure that Y statements of account compty with the requirements of the Page 3
DEVIZES AR TS FESTIVAL TRUSTEES, REPORT For The Year Ended 31 August 2021 Charity (Accounts and Reports} Regulatmins 2008. They are also responsible for safeguarding the assets of the festival and taking reasonable steps for the prevention and dekntion of fraud and other irroguiatibes. Obj•ctiV•8 and activiti The charity's objects are to advance the education of the publt in the arts and in partlcular. but not excluslvely, by the organising of an annual arts festsval in DevrS and the surrounding area. The trustees have paid due reg•Td to guidance issued by the Charty CoMmissh in dedIng what activities the charity should undertak8. 2021 Revlfrw In my last reFort I said that 2020 b& memornble- and 2021 has woved to be the same. My thoughts go out to all our Frnds and f01kmp- I IKy8 this finds Y( saf8 and w811 in what has ten an extraordinary year. We have had month$ of stsw.ng at home. of not beirwJ able to see family and friends and leamiftg to Ilve our t•$ in different ways. l am aware that many have struggled and found Irfe diffi11-181n¢erety hope that maintslning contact vlth people In different ways, enjoying gcrt)Y books. fv and YbleS have kept you all going. After the cancellation of the 2020 Fe$lal, the committee We all very disappointed, but we continued to meet during the following months. vo Zoom. We tslked through optK)ns and solun$ to the new and vaned challenges we fac8d. We knew that June 2021 would not b8 happenirvJ and $0 discusslons took place about bringing a'mini Fe8tlV81' to Devvzes in November 2021 to keep the arts alNe and give us all something to look forward to. So- here go again. We are very hopeful Ihat November 2021 wrll go ahead although may have restricted numbers in the venues and wll of course be following the raeommended guHlelines- buL as great optr"mists. w8 ar8 determined that -the slM>W must go on". Lwking further to the fuiure, we TMII continue to pbt and an to bring a fvll and fantastic Fests'val to the Devizes community in 2022. A huge thank you to all those that help and support us. the Tovm Council staff. Jo Batchelor at Devizes Books for her help with tickets and box offi. Ida Mcconnell for eb$rte and desKJn wrk. Kennet Print, Kennel Signs and Superior Plante and to our Featival FriorKIa. Page 4
DE VIZES AR TS FESTIVAL TRUSTEES, REPOR T For The Year Ended 31 August 2021 And of coutse, my big thanks to the harthvorktng committee who have kept going throughout these part 18 months with ideas, IpIration and 9ood humour {m08t of the ts'me!). I won't mention them all, but they have soldiered on despite 'shielding', senous illness and mary other obstacles t11 life has thr1Vn at them. We look forward to seeing you at our Fnends Party in N¢)vember and aL80 at the fvw events we have on offer. More to follow in 2022. Margaret ryant Oevizes Festival Chair 22 13ctober 2021
DE VIZES AR TS FESTIVAL INDEPENDENT EK4MINER'S REPOR T TO THE TRUSTEES OF DEVIZES AR TS FESTIVAL I report on the accounts of the charty for the year ended 31 August 2021 which are set oul on wes 7 to 14. R•8p•etiVO fO•pon8ibilitios of ttu¥t•M •nd •xamln•r The charivs tTUStees are restsIble for the preparation of the aLrnts. The ¢hanll$ trustees COnser that an audit is not required for this year under tIOn 144(21 of th? Charrt5 Act 2011 (the 2011 Act) and that an independent examination is needed. 11 is my responsibility to: (il examir$8 the accounts under section 145 of the 2011 Act lill to follow the proCeduS laid down in the general DireGtions given by the Chty Commission under se¢tion 145151(bl of the 2011 Act,. and lili) to State whether partKular matters have c(Mne to my atten1K. Ba818 of Ind•pondont •xamln•rf• rnport My examlnaiion vrds carried out in aC0)rdan the general 'rect)nS grven by the Chartty Commlssion. An examinatron includes a review of the &xounling recDrds kept ty the chanty and a Comparison of the accounts presented those records. 11 also includes consm1erati of any unusual item¥ or dixlosures in the accounts. and seeking expla1onS frorn you as trustees conceming any such matters. The prc¢edure6 und¢rtaken do not provide all the eVKfen¢e that *Duld b& rw4uired in an audit and consequenty no opinion is given as lo whether the axounts present a Irue and fair vw/ and th8 rewjrt is limited to those matters set out in the statement below. Indopondont •xamlnorf• •latsmont In connects'on wrth my examination, matter has o)m8 io my attention.. {81 That glves me wsonable ¢ause to bel8 that In any malerlal respect the requirements.. To keep accountiThJ records in )rdance wtth section 130 of the 2011 hLt,' and To prepare accounts whKh aGGord Wblh the aGcountiTrJ reGord5 and Gompty with the accrjunting requirements of the 2011 Act., have not been met., or (bl To which. in my okynion. attention shoukl te drwn in der to onabb a proFW understanding of the Accounts to be reached. Rlchard Hopklns 61 Avon Road Devszes SN10 1PS
DE VIZES AR TS FESTIVAL STA TEMENT OF FINANCIAL A CTIYITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For Year Ended 31 August 2021 2021 2020 Incomln ro8ource8 Irom OonalionslGrants Activities for generatsng funds Irbveslment Income gn•rat•d fun 2,839 3,135 356 491 Incomlng resources Irom ch•rltsbh acllvll Total Incomlng r080urce8 RMour¢o• Oxponded Charltsble actlvlll•8 Festlval costs Governonce $ts Other Expend¢ture 830 873 600 2,346 1,474 1.597 Totsl rowurcu •xpond•d Net Incomo for tho yoarf N•1 mov•m•nt In funds (a) 746 Fund balances at 1 September 2020 128,146 130,044 Audit Over aCcd Adjustmènt tts Friends. Subscription ProfiliThJ Prior Year Adjustment 11)0 Adlu8ted Retalnod Earnlng8 Ib) Fund balance8 at 31 August 2021la+b) Page 7
DEVIZES AR TS FESTIVAL BALANCE SHEET AsAt31 August2021 2021 2020 Inve8tm•nts 13 Low Risk MPS DefensNe POrtft 89237 82,096 Investsnent Revaluation Reserve -19237 -12,096 Shawbrook Bank Chanty & Trnst Account Flxed AMets 14 Accm D•p' N•t Nel 2021 2020 2,859 140 740 Curronl a•••ts 2021 2020 15 Cash at bank and in hand.. HSBC Debtors Prepayments 81.024 22,979 Tot81 Assets Pag¢ 8
DE VIZES AR TS FESTIVAL BALANCE SHEET (CONT) As At 31 August 2021 2021 2020 Croditorn: amounts falling due withln ono Year 16 Income In Advance 17 4.602 Aecrua Current Llabllltl88 402 -203 Total A•8•ts 1•8• Curr•nt u•1* 127 128 146 Unrestdcted funds Tho a¢counts were approved by the Tru8tees on 22 October 2021 Marg Bryartt Devizes Arts FestNal Chair Tony w¢xlSOn Devtzes Arts Feslival Treasurer Pag¢ 9
DEVIZES AR TS FESTIVAL NOTES TO THEACCOUN75 For The Year Ended 31 August 2021 A¢eounting pollcie8 Ba818 of proP•rntlon The accounts have been prepared under the historN21 c05t converthn. The accounts have been prepared in accordance with applicable accounting slandards. the Statement of Recommended Prxtice. "Accounbng and ReF)rb'ng by Charities" issued in March 2005 and the Charili8S Act2011. Don•tlon• 2021 2020 Friends subscriptNJns {1 Sept 2020 to 31 Aug 2021) DonatKsns Grants receivable 3.000 135 167 Donatlon• and glft8 Unrestricted fijnds: Friends. 8ubscriptions DonatK9 2482 167 3.000 13 Grnnts rn¢elvabh for ¢or• •th1118• Unrestrithd fvnds.. Devizes Tovm C(yJncil Benefrt LiThl Authorty Grants Devizes Tovm Council allovS the Festival use of Ttywn CouThil venues ts wtorMS, ffft of tharge during the summer fesbval and at redu¢xl rates at other times. Tho eommilt•• 1$ also allowod f ol th• T(wm Hall for m•&ting throughoth tha Yr. These amounts have been qUant[r with the tenefft shtrwn under Grants rtteivable and the expense under the relevant headings. Page 10
DE YIZES AR TS FESTIVAL NOTES TO THE ACCOUNTS (Continued) For The Year Ended 31 August 2021 Activiti88 for genorating funds 2021 2020 Event sponsors Miscellaneous Fund Raising Inv••tm•nt In¢om• Bank Inlèrogt Incomlng r•sourus from charftsble actMtI•• Festival ticket sales Total r••ouv¢M •xpththd 2021 2020 Charttab a¢lfvlt Festival Gosls.. Activit undertaken dire¢tty (Nots 7) Dèpreci*'on {Noie 91 1.597 Govemance costs (Note 8) 873 1,474 Pagell
DE VIZES AR TS FESTIVAL NOTES TO THEACCOUN75 (Continued) For The Year Ended 31 August 2021 Activitm undertaken dlrecty 2021 2020 Arbsts Fees and Costs Sound and lighting Venues Security Event Other Costs Liability In$urarte Programme brochu Friends, Ev9nt Publicity and Advertising Box Office and Tebphone costs British Arts Festival AssocOn Subsuipb'on Credit Card Cost 447 19 63 650 970 66 304 120 204 265 Gov•m•nGg Go•ts Govemance costs c¢)mpn8è'. 2021 2020 Independent Examlnor Admin ExnSeS LicenGes Purchases CC Managernenl & Seprfi¢x Feg PayPal Charges Legal 200 703 120 282 49 240 17 Oth•r Expondliur• 2021 2020 In-year Depreciation 10 Frulllw• Paym•nt8 IEypwxllhv• wlth no Il•ttvm ry B•rnfft) Due to the conbnued restrict$ cau*J by COVID-19. thr8fr events, which tTe due to take pla in June 2021, had to be cancelled and as a resul ts Charity Incurr&J a totsl of £447 in fruesS payments. These payments comprised £250 deposrt for Emma Laryford. £62 deit lor HC Guilar, £50 doposil for Floria Felcitta and £85 for their agent's fee. 11 Trustees None of the trustees {or any persons connected wilh them) received any remuneration durirg the year. Page 12
DE VIZES AR TS FESTIVAL NOTES TO THE ACCOUNTS (Continued) For The Year Ended 31 AUgst 2021 12 Employees There were no ernOYeeS durirg the year. 13 Inv•8tmoftts £30.0(KJ was invested on 21 Febnjary 2014 in th8 Sh**brook Bank 100 Day Notice Charity & Trust Account 4 at an initial variable raté of 2% In 0.59%) GrosslAER. Interest is payable on the 31 Oecember eh year. This Accnt was c4osgJ on 6 May and balance transferred to the HSBC Account 2021 2020 Balance as at 1 September 32,707 32,352 Interesl to 6 May 2021 (31 t)ecember 2020) 355 AJC Clos and Balanco Transfeed to HSBC Balance as at 31 August £70,000 was invested on 14 Juty 2014 in a low risk investmert pjrtr0l with Inve$tec Weath. Movements in valuation, as at 31 Augusl eath year, are not realized through the Income an¢J Expenditure Account but are taken to the Investm1 Raserve on the Balance Sheet. 2021 2020 Balance as at 1 September Additson8 82.098 80,960 APplatsn l. Dewtriatron Balan as at 31 August 1.136 14 Flx•d Au•ts (D•pr•cl•t•d over 5 year•} GroH A¢eum D•p NBV 2021 NBV 2020 Lamp Post Banners & Brackets {201n Street Banners12018) 2,297 702 2397 562 459 140 Page 13
DE VIZES AR TS FESTIVAL NOTES TO THE ACCOUNTS (Continued) For The Year Ended 31 August 2021 15 Curr•nt A•s•ts: 2021 2020 Cash at bank & In41and HSBC Cash 11.024 22.979 61.024 22,979 Trndo D•btovs Pffw)akl Exp•ndltur• 1,129 1.923 18 Crndltorn.. amouM• f•lllng du¢ wllhln ono ymr 2021 2020 Othar creditor8 17 Ineom• In Advane• 2021 2020 4602 18 A¢cruals 2021 2020 Independent Examiner 200 Totsl A¢¢ru• Page 14