FrieThd5 of 8eechcroft ￿braryAn￿￿aI Rep￿202￿2021 Annual Report for the period From l*t Aprfl 2020 To 31*t March 2021 Oryanisation name: Friends of Beechcroft Library Charity registratlon number 1188953 Objectives and Activities This annual report has been created fdk)wing gUK#an￿ contain￿￿ in the Statement of Recommended Practice (SORP) issued by the Charity Commission. Summary of the purposes of the charity as set out in its goveming document Para 1.17 Purposes as deffir￿a in the ConstitutN)n agreed in April 2020: The advan￿ment of education for the public benefft in parti¢ular by the provision of library facililbes and sendi￿S for learning, for information. advice and other related library provision for the benefft of the residents and the wider communty in Stratton St Margaret and the sumunding areas. Summary of the main activities in relation to those purposes for the public benefft, in particular, the activities, projerts or seNices identified in the accounts. P¥ra 1.17 Y 1.19 The main ￿ti¥ll￿S undertaken to achieve the aims are: W(Kking with the Library Stsff and Stratton Parish to devebp the library as 8 cf>mmunity hub Meeting with Library staff and Parish to agree otyethes and approach Promoting the Library via social media. posters, di¥lays, develcping a communty network Raising funds to supwrt &tNrti8s, purchasing craft materials. referen(x tKK)ks, notti Lw)ards. Refreshments Running events and activities such as Basic IT skills, joining Online Services Netr40rk. ial groups and events statement confi￿1ng whether the trustees have had regard to the guidance issued by the Charity Commission on public benefft 1.18 The Trustees assess each of their activit￿ with regard to the guidan￿ issued by the Charity Commission on public benefit 24June 2021 Page lof8 Frtend5 of eeechcroft LibraryAnnual Report 202￿2021 Additional infomiatlon (optional) You ma choose to include frjrther statements where relevant about: sc￿ Ref. The Friends do not currently gNe grants to indivi(knls or other organisations Policy on grant makirvJ Para 1.38 The FrTerKls do not Currently undertake any social investments Policy on sooal investment including program related investment Paa 1.38 Lilxary Volunteers are engaged by the Parish ralher than the Friends txrt are supported and encouraged by the Friends. Contribution made by volunteers PaB 1.38 Their contribulion is vital in enabling tho Library and the Friends lo undertake the numerous a¢tivities and groups wh￿h nornally take fv when not under COVID restriclM)ns. 24June 2021 Pa8e2of8 ftiends of Beethuvft LibraryAnnual Rewrt 202fr2021 Achievements and Perfonnance Summary ofthe main achievements of the charity. Fdentfying the dtfference the charity's work has made to the circumstances of its beneficiaries and any Nwder benefits to society as a whole. Parn 1.20 Unfortunalety from the start of our rewrting year the Library has been ch)sed for long peric4ls due to the cororkgvirus pandemic. This has had a profound IMW on our normal activities as we have not been able to run any groups or activities due to the rpstricthms that have have been in place thrcrtjghout the year. Hrywever we have taken the opportunty of a quiet time to put in pl￿ the govemance. ￿l￿eS and Pr￿edureS recommernled by the Charity Commission. Our thanks go to all the staff and Voluntee￿ who have supported the Library over the last year in very drfficult ir￿MS￿n￿S. Additional Inforniation (optional) You ma choose to indude further statements where relevant about: Achievements against objectives set Para 1.41 Objective 1- To improve health and well being The Friends encourage and support volunt*rs of all ages and abilities alongside the library staff We have worked dosely with Stratton Advice Point to pro¥Kle a remole Welfare benefits seryice during the pandem Objectlve 2 - To encourage community engagement and cohesion • The Friends maintain a FaGe￿￿k business page arsd are working ￿th a web developer to set up a websrte. This will improve our visibility, improve marketinglpublictty and widen the reach of the library. • We SUPPK)rt Wiltshire Building R￿rdS to develop an archNe of local historical material. Six displays have t*en created for use in the library and other bxations vthen coronavirus restrictions are lift8d.. A separate annual report desuibes the work undertaken by the Wiltshire Building Records AfchNiSt In order lo strengthen communty cohesion we have joined the Swindon Trustee Nelwork to share knowledge and support wtth other ￿MMUnty user groups and Ofganisations 24June 2021 Page3of8 F￿fid5 of Beethroft LibraryAnnual Rewt 202(F2021 Objective 3 - To improvè econornic growth. employmen( training and skills We are members of the OnThline Centres Network which aims to help people use digital technology to access essential services and take advantsge of the opkK)rtunitE5 the intemet provides. The Friends have provided the funding for additional leaming resources such as a SeleCt￿n of reference and self-help LK)oks. etc. Objective 4 - To reduce the cost impact on the Parish of running the communlty library The Fnends have not taised any funds for the library this year due to the pandemic, however as a registered charty we are in a strong p)sttion to apply for gtants to supp)rt the work of the library going forward. Perfomiance of fundraising activities against objectives set Para 1.41 Due to the restri¢tions im[￿sed under ts pandemic we have nol rdised any funds this year Investment perfomance against objectives P*a 1.41 Not applicable 24 j￿ne 2021 Pa8e4of8 Ffiends of Beechcroft Annual RerA)rt2o2O-2￿21 Financial Review Review of the Gharity's financial position at th8 end of the period Para 121 During the year to 31st March 2021, we have not raised any ￿nds. nor recer4ed any grants or donations. due to COMD and the Libtarfs effective closure for much of the year. We have s￿1t £404.18 purchases for the library, induding new Lwks. trf)okends, craft materials, fa sh￿kIS and Christrnas tree IHJhts. Our net worth as at 31 March 2021 vms £1.482.29, (£1,502.29 in the Cctrop Bank and £179.11 in cash). Our ReseNes Pow states that we will only hokl resen4e funds rf and when we have fonnal financial commitments such as Public Liability Insurance premium& Statement explaining the policy for holding reserves ststing why they are held Para 1.22 Amount of reserves held Para 1.22 Reasons for holding zero reserves PaA122 We do not ￿rrenty have any fom￿1 financial Comrnitments. Details of fund materially in deficit Para 1.24 WA Explanation of any uncertainties atK)ul the charity continuirvJ as a going cOn￿M P8wa 1.23 Entirely dependent on the conlinued existence of Beechcroft Library. In the unlikety event of the Library closing there woukl be no reason for our continuing existen￿. Addltional infonnation (optional) You ma choose to indude further statements where re￿vant about: The charity's principal sourrRs of funds (induding any fundraising) Para 1A7 We have not raised any fijnds nor weived any grants this year due to (x)n)navirus restricth)ns. A description of the principal risks faang the ¢harity Para 1.46 The Coronovlrus Pandern￿ has severely impacted our *wk. When restrictions do eventualty lfft w8 will in effect be back at square one in terms of devebping the communty hub. There rroy be difficulty in restarting fvndraising activibes after the pandemi Decline in library use due to the impact of the pandemic. In the unlikely event of the Library dosing the would te no requirement for the Friends to continue 24 June 2021 Page5of8 FrlerK15 of Bttchcroft LlbfaryAmnual Report 2020-2021 Structure, Governance and Management Type of goveming document Para 125 Constituth)n Hi)w 13 the charty constituted? P*a 1.2S Charitable Incorporated Organisation following the Foundation Trustee selection methods including details of any constitutional provisions e.g. etection to post or name of any person or body entided to aptM)int one or more trustees Parn125 existFng Trustees can select new Trustees as uired follo￿ng the procedure below. Addltlonal infomiatlon loptional) You ma thoose to indude further statements where relevant about: Policies and prOc￿ureS adopted for the induction and training of trustees Recruitnient of Trustees for Ihe Friends should be in line with the guidan￿ gp•en below. is a written job description I person s￿r￿￿tr)n for the F¥)St If a trustee V￿she5 to volunteer for the Library they should compkte a Parish Council volunteer application form and the Parish Recruitment policies te followed • A suitable indUC￿n pr(KJramme is provided applicanl has been given a copy of the Safeguarding Polioi and kn(Y4ts how to report o)ncems. The ¢harity's organisational structure and any wider nefvlork viith which the charity works PaTr 1.51 Charitable Incorporth Organisation wTrth a vrritten e£Jnstitution. Not affilkgled to any wider network allhough we attend meetings of the Swindon Trustee Network R81ationship Viith any related parties Parn 1.51 We work ck)sely with Stratton St Margaret Parish Couniil who run Beech(xoft Library 24June 2021 Page6of8 FrlÈnds of Beechcroft tsbraryAMual Report 20￿2021 Reference and Administrative details Charity name other name the charity uses Friends of Beechcroft Library Registered charity number 1188953 Charity's principal address 188 Beethcroft Road. Swindon. SN2 7QQ Twstse n•m• OITKe {If any) Name of person lor Wl entitled to Lesley Hemingway Richard Hemiryway Indra Robson Chair Treasurer Secretary Lynette Dodson Greg Browne Clive Carter Katie Gould Cor rate trustees- names of the directors at the date the re Dlrector Mm• dsa roved NIA Name of trustses holdirKJ title to ￿￿pertY belo￿1ng to the charity Trustee name NIA Funds held as custodian tTUStees on behalf of others Description of the assets NIA held in this capacity Name and objects ofthe charity on vthose behalf the assets are held and how this falls within the custodian charity's objects NIA Detai5s of arrangements for safe custody and segregation of suth assets from the tharity's own assets NIA Exemptions from disclosure Reason for norFdiscaosure of ke Tsonnel details NIA 24June 2021 Page7of8 Frfendsof 8eechcroft ilbrary AJNiual Report20Xk2021 Declarations Slgned on ￿hall of the charlty's tn￿te￿. Signaturels) Full name(s) Positionls) leg Secretary. Chair) Datsls) 24June 2021 Page8of8 **Friends of Beechcroft Library 1188953 Receipts and payments accounts For the period** Period start date Period end date **To from** 4/1/2020 3/31/2021 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fundraising Sales - - - -
Donations - - - -
Grants - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) - - - -
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts - - - -
A3 Payments
Costs of charitable activities 364 - - 364
Independent examination 40 - - 40
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 404 ] - - 404
A4 Asset and investment
purchases, (see table)
Assets retained for charity's own use - - -
- - - -
Sub total [ - ] - - -
Total payments 404 - - 404
Net of receipts/(payments) - 404 - - - 404
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - 404 - - - 404
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**|Cash
Bank|**_Total cash funds_**|**to nearest £**
**179**
**1,303**
**-**
**1,482**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree|balances with receipts and payments
account(s))|Agreement Error|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||||Richard Hemingway||| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** ## **to the nearest £** **-** **-** **-** **-** **Endowment funds to nearest £ - - - -** OK ## **Endowment funds** **to nearest £** **-** **Current value (optional)** **-** **Current value (optional)** **-** **When due (optional)** Date of approval ## **FRIENDS OF BEECHCROFT LIBRARY BEECHCROFT ROAD SWINDON** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021** **----- Start of picture text -----**
2021
Cash at Bank 1st April 2020 1563
Cash in Hand 1st April 2020 323
Income
-
Fundraising Sales
Donations -
Expenditure
Grant -
-
Postage and Stationery
Domain Registration 17
-
Facebook Boosting
Easter Event Costs -
Notice Board -
Bookends 28
-
Display Boards
Travelling Expenses 20
Refreshments -
Craft Materials 26
Books 188
-
Games and Jigsaws
Professional Fees 40
Miscellaneous Expenses 85
Cash at Bank 31st March 2021 1303
Cash in Hand 31st March 2021 179
**----- End of picture text -----**
Chris Vaughan (of Chris Vaughan Accountants, 195 Ermin Street Swindon, SN3 4NA, as Independent Assessor for Friends of Beechcroft Library) produced the above based on accounts produced by Richard Hemingway, Treasurer to Friends of Beechcroft Library