## **Trustees’ Annual Report** 

## **for the period from 1st July 2024 to 30th June 2025** 

## **Reference and administration details** 

**Charity name:** Swanage and Purbeck Rotary Charitable Incorporated Organisation 

**Other names charity is known by:** Swanage & Purbeck Rotary CIO 

**Charity registration number:** 1188946 

**Charity's principal address:** Beach Cottage, 8 De Moulham Road, Swanage, Dorset BH19 1NY 

**Names of the charity trustees who manage the charity** 

|**Trustee name**|**Ofce**|**Date acted for, if not**<br>**whole year**|**Name of person (or body)**<br>**entitled to appoint trustee**<br>**(if any)**|
|---|---|---|---|
|Maggie Hardy|Chairperson|||
|Christopher LeFevre|Secretary|||
|Stephen Parsons|Treasurer|||



## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

None 

## **Structure, governance and management** 

## **Description of the charity’s trusts** 

**Type of governing document:** Constitution adopted 7th April 2020 **How the charity is constituted:** Charitable Incorporated Organisation **Trustee selection methods:** Trustees are elected in accordance with the roles identified in the Constitution, annually at the Annual General Meeting 

## **Objectives and activities** 

## **Summary of the objects of the charity set out in its governing document:** 

The relief of the poor and needy in Swanage or on the Isle of Purbeck or in any other part of the United Kingdom or elsewhere in the World, or such other charitable purpose as members of the CIO shall, in a duly constituted meeting, direct. 



## **Summary of the main activities undertaken for the public benefit in relation to these objects:** 

The main activities during the period covered by this report were: 

- the annual Summer Fête in August; 

- operation of a charity shop in Swanage Town Centre in December; 

- the running of the Swanage Christmas Market; 

- a Christmas card delivery service to local addresses during December; 

- Santa’s Sleigh, undertaking a tour of the town and surrounding area over a three week period in December. 

In addition, funds are also raised for projects in other parts of the world benefitting poorer communities and territories. 

## **Achievements and performance** 

## **Summary of the main achievements of the charity during the period:** 

The Rotary Summer Fête, historically a mainstay of the summer programme in Swanage, took place in early August. Unfortunately the day dawned wet and windy and despite best efforts had to be abandoned early. Despite that, a small surplus was achieved. 

December 2024 was once agains a very busy time, with four major activities taking place during the month. Together these activities alone raised approximately £15,000, significantly boosting the funds available to donate to good causes. 

More than £49,000 has been donated to charities, schools and other good causes during the period. This included more than £28,000 donated to The Rotary Foundation, Rotary’s own charity, which will be used for the benefit of those less fortunate around the world. 

Other significant donations were made to the following organisations: 

- ShelterBox, helping people affected by natural disasters; 

- Purbeck Youth Music, enabling local youngsters to start learning a musical instrument; 

- Swanage & Purbeck Development Trust, a local organization enabling projects in the community; 

- Dementia Friendly Purbeck, a local organization providing support for those affected by Dementia and their families; 

- Médecins Sans Frontières, an international medical support charity; 

- Aquabox, a charity dedicated to providing communities with the ability to have clean water; 

- Wareham Air Cadets; 

- Bournemouth Hospital’s BEACCH building, helping to furnish the children’s waiting room in this brand new facility; 

- DAIT 4 Change, a local charity helping women affected by domestic abuse; 

- Mercy Ships, an international organisation providing mobile healthcare facilities; 

- Local schools. 

## **Financial review** 

## **Brief statement of the charity’s policy on reserves:** 

Cash at bank at 30th June 2025 was £12,903.38, which included £2,258.86 in reserves, and £2,839.99 in designated funds. The main financial risk to the charity is cancellation of events hitting fundraising opportunities resulting in less money being available for the causes that we wish to support. 

## **Details of any funds materially in deficit:** 

Not applicable 

## **Other Optional Information** 

The organisation is reviewing its portfolio of activities in order to ensure that maximum potential and opportunity is derived from everything that it undertakes. 



## **Declaration** 

The Trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the charity’s trustees: 

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Full Name: Maggie Hardy Position : Chairperson Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 



|||||||**_2024_**<br>_(500.00)_<br>_5,309.69_<br>_0.00_<br>_1,703.91_<br>_1,432.57_<br>_0.00_<br>_(550.00)_<br>_491.00_<br>_0.00_<br>_(75.00)_<br>_4,733.63_<br>_(1,391.63)_<br>_59.61_<br>_4,443.72_<br>_0.00_<br>**_15,657.50_**<br>_150.00_<br>_1,761.29_<br>_0.00_<br>_272.43_<br>_542.42_<br>**_2,726.14_**<br>_(2,112.15)_<br>_0.00_<br>_(411.36)_<br>_(83.00)_<br>_(34.48)_<br>_0.00_<br>_(20.00)_<br>_0.00_<br>_(1.00)_<br>_(500.00)_<br>_(31.68)_<br>_117.78_<br>**_(3,075.89)_**<br>**_(23,204.34)_**<br>**_(1,494.69)_**<br>**_(£9,391.28)_**|
|---|---|---|---|---|---|---|
||||||||
||**Receipts and Payments for period ended 30th June 2025**||||||
||**CIO Activities**|**Receipts**|**Expenses**|**Donations**|**Net**|**_2024_**|
||From / To Designated Funds|0.00|0.00||0.00|_(500.00)_|
||Charity Pop-Up Shop|5,559.21|(37.62)||5,521.59|_5,309.69_|
||Christmas Gift Bags|0.00|(156.19)||(156.19)|_0.00_|
||Christmas Market|3,931.09|(1,092.52)||2,838.57|_1,703.91_|
||Christmas Mail|1,361.74|0.00||1,361.74|_1,432.57_|
||Disaster Relief|636.31|0.00||636.31|_0.00_|
||Kids Out|0.00|0.00||0.00|_(550.00)_|
||Polio Plus|4.92|0.00||4.92|_491.00_|
||President’s Charities|796.00|0.00||796.00|_0.00_|
||Rotary District Youth Levy|0.00|(90.00)||(90.00)|_(75.00)_|
||Santa Sleigh|5,880.30|(301.91)||5,578.39|_4,733.63_|
||Shoeboxes (Wessex Rotary CIO)|0.00|(748.70)||(748.70)|_(1,391.63)_|
||Silver Saturday|320.39|(225.79)||94.60|_59.61_|
||Summer Fête|6,666.95|(3,415.53)||3,251.42|_4,443.72_|
||Young Musicians|30.00|(296.00)||(266.00)|_0.00_|
|||**25,186.91**|**(£6,364.26)**||**18,822.65**|**_15,657.50_**|
||||||||
||**Other Receipts**||||||
||Equipment Rental|140.00|0.00||140.00|_150.00_|
||HMRC (Gift Aid Refund)|1,077.25|0.00||1,077.25|_1,761.29_|
||Rotary eShop (eBay)|296.58|(0.06)||296.52|_0.00_|
||Third Party Income / Expenditure|0.00|0.00||0.00|_272.43_|
||Misc. Donations Received|3,075.52|0.00||3,075.52|_542.42_|
|||**4,589.35**|**(0.06)**||**4,589.29**|**_2,726.14_**|
||||||||
||**Other Payments**||||||
||Equipment & Renewals|0.00|(200.71)||(200.71)|_(2,112.15)_|
||Independent Examination Fee|0.00|(336.00)||(336.00)|_0.00_|
||IT (incl. Website & Zoom Licence)|0.00|(267.50)||(267.50)|_(411.36)_|
||Presentation Night|0.00|0.00||0.00|_(83.00)_|
||Publicity & Marketing|0.00|0.00||0.00|_(34.48)_|
||Remembrance Wreath|0.00|(27.50)||(27.50)|_0.00_|
||Small Lottery Licence|0.00|(20.00)||(20.00)|_(20.00)_|
||Swanage & Purbeck Chamber of Trade|0.00|(36.00)||(36.00)|_0.00_|
||Swanage Town Council|0.00|(1.00)||(1.00)|_(1.00)_|
||Water Bottles|0.00|0.00||0.00|_(500.00)_|
||Wishing Well|0.00|0.00||0.00|_(31.68)_|
||Refund of Duplicate Payments|0.00|0.00||0.00|_117.78_|
|||**0.00**|**(888.71)**||**(888.71)**|**_(3,075.89)_**|
||||||||
||**Donations (see page 2)**|||**(23,727.05)**|**(23,727.05)**|**_(23,204.34)_**|
||||||||
||**Designated Funds**<br>**(see pages 2 & 3)**|**28,249.34**|**(213.80)**|**(25,605.35)**|**2,430.19**|**_(1,494.69)_**|
||||||||
||**Total**|**£58,025.60**|**(£7,466.83)**|**(£49,332.40)**|**£1,226.37**|**_(£9,391.28)_**|
||||||||





||||||**_2024_**<br>**_Designated Funds_**<br>**_Other Funds_**<br>_0.00_<br>_300.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_152.50_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_411.19_<br>_0.00_<br>_600.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_1,400.00_<br>_0.00_<br>_500.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_151.40_<br>_0.00_<br>_500.00_<br>_0.00_<br>_200.00_<br>_0.00_<br>_272.43_<br>_0.00_<br>_500.00_<br>_0.00_<br>_80.25_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_188.05_<br>_750.00_<br>_0.00_<br>_0.00_<br>_500.00_<br>_0.00_<br>_0.00_<br>_1,500.00_<br>_560.00_<br>_500.00_<br>_0.00_<br>_2,220.00_<br>_280.00_<br>_0.00_<br>_2,000.00_<br>_0.00_<br>_100.00_<br>_0.00_<br>_30.00_<br>_0.00_<br>_3,050.00_<br>_0.00_<br>_4,200.00_<br>_0.00_<br>_2,000.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_100.00_<br>_0.00_<br>_1,000.00_<br>_542.40_<br>_0.00_<br>_0.00_<br>_500.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_112.56_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_100.00_<br>_0.00_<br>_115.56_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_1,000.00_<br>_0.00_<br>_0.00_<br>_1,694.90_<br>_0.00_<br>_1,605.50_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>**_£6,512.40_**<br>**_£23,204.34_**|**_2024_**<br>**_Designated Funds_**<br>**_Other Funds_**<br>_0.00_<br>_300.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_152.50_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_411.19_<br>_0.00_<br>_600.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_1,400.00_<br>_0.00_<br>_500.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_151.40_<br>_0.00_<br>_500.00_<br>_0.00_<br>_200.00_<br>_0.00_<br>_272.43_<br>_0.00_<br>_500.00_<br>_0.00_<br>_80.25_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_188.05_<br>_750.00_<br>_0.00_<br>_0.00_<br>_500.00_<br>_0.00_<br>_0.00_<br>_1,500.00_<br>_560.00_<br>_500.00_<br>_0.00_<br>_2,220.00_<br>_280.00_<br>_0.00_<br>_2,000.00_<br>_0.00_<br>_100.00_<br>_0.00_<br>_30.00_<br>_0.00_<br>_3,050.00_<br>_0.00_<br>_4,200.00_<br>_0.00_<br>_2,000.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_100.00_<br>_0.00_<br>_1,000.00_<br>_542.40_<br>_0.00_<br>_0.00_<br>_500.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_112.56_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_100.00_<br>_0.00_<br>_115.56_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>_1,000.00_<br>_0.00_<br>_0.00_<br>_1,694.90_<br>_0.00_<br>_1,605.50_<br>_0.00_<br>_0.00_<br>_0.00_<br>_0.00_<br>**_£6,512.40_**<br>**_£23,204.34_**|
|---|---|---|---|---|---|---|
||**Detail of Donations**|**2025**|||**_2024_**||
|||**Designated Funds**|**Other Funds**|**Total**|**_Designated Funds_**|**_Other Funds_**|
||African Adventures|0.00|0.00|0.00|_0.00_|_300.00_|
||Air Cadets (2185 Wareham Sqdn)|0.00|1,000.00|1,000.00|_0.00_|_0.00_|
||Aquabox|0.00|1,000.00|1,000.00|_0.00_|_0.00_|
||Besom|0.00|100.00|100.00|_0.00_|_0.00_|
||Books for Schools|0.00|160.00|160.00|_0.00_|_152.50_|
||Bournemouth Hospital BEACCH<br>Project|0.00|1,000.00|1,000.00|_0.00_|_0.00_|
||Cancare|0.00|320.00|320.00|_0.00_|_0.00_|
||Corfe Castle Community Pre-<br>School|0.00|200.00|200.00|_0.00_|_411.19_|
||Crazy4Corfe|0.00|500.00|500.00|_0.00_|_600.00_|
||DAIT 4 Change|0.00|1,000.00|1,000.00|_0.00_|_0.00_|
||Dementia Friendly Purbeck|0.00|1,564.60|1,564.60|_0.00_|_1,400.00_|
||Dorset Council|0.00|0.00|0.00|_0.00_|_500.00_|
||Emmanuel Baptist Church|0.00|128.00|128.00|_0.00_|_0.00_|
||Fry & Gregory|0.00|0.00|0.00|_0.00_|_151.40_|
||Greengage Project|0.00|600.00|600.00|_0.00_|_500.00_|
||Hearing Dogs for Deaf People|0.00|0.00|0.00|_0.00_|_200.00_|
||Kanji Project|0.00|0.00|0.00|_0.00_|_272.43_|
||Kids Cancer Charity|0.00|0.00|0.00|_0.00_|_500.00_|
||Littlebirds Pre-School|0.00|0.00|0.00|_0.00_|_80.25_|
||Médicines Sans Frontières|0.00|1,500.00|1,500.00|_0.00_|_0.00_|
||Mercy Ships|0.00|1,000.00|1,000.00|_0.00_|_0.00_|
||Mount Scar Cygnets Playgroup|0.00|0.00|0.00|_0.00_|_188.05_|
||MYTIME|0.00|0.00|0.00|_750.00_|_0.00_|
||Nepal Health Clinics|0.00|0.00|0.00|_0.00_|_500.00_|
||Planet Purbeck|0.00|100.00|100.00|_0.00_|_0.00_|
||Polio Plus (End Polio Now)|0.00|71.45|71.45|_1,500.00_|_560.00_|
||Purbeck Youth & Community<br>Foundation|0.00|0.00|0.00|_500.00_|_0.00_|
||Purbeck Youth Music|0.00|1,700.00|1,700.00|_2,220.00_|_280.00_|
||Purple Community Fund|0.00|250.00|250.00|_0.00_|_2,000.00_|
||RNLI|0.00|0.00|0.00|_0.00_|_100.00_|
||Rotary Club of Swindon Old Town|0.00|0.00|0.00|_0.00_|_30.00_|
||Rotary Foundation|25,147.75|2,852.25|28,000.00|_0.00_|_3,050.00_|
||Shelterbox|0.00|2,500.00|2,500.00|_0.00_|_4,200.00_|
||Sightsavers|0.00|0.00|0.00|_0.00_|_2,000.00_|
||Smile Train UK|0.00|1,000.00|1,000.00|_0.00_|_0.00_|
||South Atlantic Medal Association|0.00|0.00|0.00|_0.00_|_100.00_|
||Swanage Action for Refugees|0.00|0.00|0.00|_0.00_|_1,000.00_|
||Swanage Ambulance Station|457.60|0.00|457.60|_542.40_|_0.00_|
||Swanage Cricket Club|0.00|500.00|500.00|_0.00_|_500.00_|
||Swanage Croquet Club|0.00|150.00|150.00|_0.00_|_0.00_|
||Swanage Defbrilator Partnership|0.00|0.00|0.00|_0.00_|_112.56_|
||Swanage Depression Group|0.00|400.00|400.00|_0.00_|_0.00_|
||Swanage Methodist Church|0.00|120.00|120.00|_0.00_|_0.00_|
||Swanage Museum|0.00|0.00|0.00|_0.00_|_100.00_|
||Swanage Primary School|0.00|0.00|0.00|_0.00_|_115.56_|
||Swanage & Purbeck Development<br>Trust|<br>0.00|1,500.00|1,500.00|_0.00_|_0.00_|
||Swanage Smiles|0.00|810.75|810.75|_0.00_|_0.00_|
||Swanage Town Band|0.00|0.00|0.00|_1,000.00_|_0.00_|
||Swanage Town & Herston FC|0.00|500.00|500.00|_0.00_|_1,694.90_|
||The Swanage School|0.00|0.00|0.00|_0.00_|_1,605.50_|
||Tools With A Mission|0.00|1,000.00|1,000.00|_0.00_|_0.00_|
||Winchester Rotary|0.00|200.00|200.00|_0.00_|_0.00_|
|||**£25,605.35**|**£23,727.05**|**£49,332.40**|**_£6,512.40_**|**_£23,204.34_**|
||||||||
||||||||
||||||||





|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|
|---|---|---|---|---|---|
||**Balance Brought**<br>**Forward**|**Additions**|**Deductions**|**Donations**|**Balance Carried**<br>**Forward**|
||**2024**|**2024/25**|**2024/25**|**2024/25**|**2025**|
|Ambulance Station|457.60|0.00|0.00|(457.60)|0.00|
|End Polio Now|0.00|24,906.97|0.00|(24,500.00)|406.97|
|Morocco / Libya Disasters|125.00|0.00|0.00|0.00|125.00|
|Swanage Stroke Club /<br>The Besom|100.00|2,062.82|0.00|0.00|2,162.82|
|Whitton Legacy|0.00|647.75|0.00|(647.75)|0.00|
|Wishing Well|(272.80)|631.80|(213.80)|0.00|145.20|
|**Total**|**£409.80**|**£28,249.34**|**(£213.80)**|**(£25,605.35)**|**£2,839.99**|



|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|**Movement of Designated Funds for period ended 30th June 2025**|
|---|---|---|---|---|---|
||**Balance Brought**<br>**Forward**|**Additions**|**Deductions**|**Donations**|**Balance Carried**<br>**Forward**|
||**2024**|**2024/25**|**2024/25**|**2024/25**|**2025**|
|Ambulance Station|457.60|0.00|0.00|(457.60)|0.00|
|End Polio Now|0.00|24,906.97|0.00|(24,500.00)|406.97|
|Morocco / Libya Disasters|125.00|0.00|0.00|0.00|125.00|
|Swanage Stroke Club /<br>The Besom|100.00|2,062.82|0.00|0.00|2,162.82|
|Whitton Legacy|0.00|647.75|0.00|(647.75)|0.00|
|Wishing Well|(272.80)|631.80|(213.80)|0.00|145.20|
|**Total**|**£409.80**|**£28,249.34**|**(£213.80)**|**(£25,605.35)**|**£2,839.99**|





||||**Organisation (CIO)**<br>**Unallocated Funds**<br>**Designated Funds**<br>**£11,267.21**<br>**£409.80**<br>29,776.26<br>28,249.34<br>(7,253.03)<br>(213.80)<br>(23,727.05)<br>(25,605.35)<br>**£10,063.39**<br>**£2,839.99**<br>1,000.00<br>1,000.00<br>258.86<br>**£7,804.53**|**Organisation (CIO)**<br>**Unallocated Funds**<br>**Designated Funds**<br>**£11,267.21**<br>**£409.80**<br>29,776.26<br>28,249.34<br>(7,253.03)<br>(213.80)<br>(23,727.05)<br>(25,605.35)<br>**£10,063.39**<br>**£2,839.99**<br>1,000.00<br>1,000.00<br>258.86<br>**£7,804.53**|
|---|---|---|---|---|
||**Movement of Funds - Charitable Incorporated**||**Organisation (CIO)**||
|||**Total**|**Unallocated Funds**|**Designated Funds**|
||**Opening Balance**|**£11,677.01**|**£11,267.21**|**£409.80**|
||||||
||Receipts|58,025.60|29,776.26|28,249.34|
||Expenses|(7,466.83)|(7,253.03)|(213.80)|
||Donations|(49,332.40)|(23,727.05)|(25,605.35)|
||||||
||**Carried Forward**|**£12,903.38**|**£10,063.39**|**£2,839.99**|
||||||
||**Represented by:**||||
||**Lloyds CIO Account**|£12,903.38|||
|||£12,903.38|||
||**Reserves**||||
||Fête Reserve||1,000.00||
||Charity Reserve||1,000.00||
||Repairs & Renewal Reserve||258.86||
||||||
||**Available Funds**||**£7,804.53**||
||||||





## **INDEPENDENT EXAMINATION** 


**Swanage & Purbeck Rotary Club CIO Name of Examiner:** Kevin Flynn **Occupation of Examiner:** Accountant **Are you:** Qualified Accountant **YES** Registered Auditor **NO Telephone Number:†** 7725649758 **Address:†** 18 Hensler Drive, Salisbury _(for urgent queries only)_ Postcode: SP1 3DQ 

## **STATEMENT:** 

I have reviewed the accounting records kept by the Club and compared the annual return forms presented with those records I have also carried out the programme of work set out on Form 1.2, 1.21, 1.22 and 1.23 In connection with my examination, no matter has come to my attention that gives me reasonable cause to believe that the fo have not been met: 

- _proper accounting records have been kept_ 

- _the Annual accounts agree with the records_ 

I confirm that I am not a member of the Club nor am I closely related to any committee member of the Club. 

**Examiner:** Kevin Flynn (Original Signed) _(Signature)_ **Date:** Monday 15th September 2025 



|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|||
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|**Question**|**Yes**|**No**|**Comments**|||
|**Section 1 - Analytical Review**||||||
|1)<br>Are you satisfied that all accounting<br>records and other necessary<br>documents have been made available<br>for inspection?|X||I have seen accounting records necessary for<br>this Check of the accounts|||
|2)<br>Review Committee meetings relating to<br>any large transactions. Are all relevant<br>decisions in the minutes reflected in the<br>accounts and are all significant items in<br>the accounts minuted?|X|X||||
|3)<br>Does the CIO prepare a Charity<br>Account budget or forecast for the<br>year?|X|||||
|4)<br>Are the accounts presented in line with<br>budgets or forecasts?|X|||||
|5)<br>Have the CIO received guidence from<br>District on the preparation of the<br>accounts|X|||||
|6)<br>Are you satisfied that the CIO has<br>followed these policies correctly?|X|||||
|7)<br>Review CIO procedures to control<br>income and expenditure.  Are you<br>satisfied that these are adequate to<br>safeguard the funds donated for the<br>use of  charitable purposes of the<br>Swanage & Purbeck Rotarty Club<br>charitable account i.e. The CIO's<br>endevours.|X||Most payments are made by internet banking,<br>otherwise by cheque and both ways need two<br>authorised signatories to approve a payment.<br>Exceptional expenditure discussed and agreed<br>with Committee at meetings or by email.|||
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|8)<br>Please give details of any breakdown in<br>control procedures or mismanagement<br>issues during the year of which you are<br>aware.|X||I have not seen anything that would occasion<br>me to raise a comment|||
|9)<br>Do the accounting records give a<br>complete and accurate record of the<br>CIO's financial position?|X||Yes|||
|10)<br>Does the CIO Accounts, as presented,<br>accurately reflect the financial position<br>as shown in the accounting records?|X||Yes|||





|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|
|---|---|---|---|
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|**Question**|**Yes**|**No**|**Comments**|
|**Section 2 - Receipts and Payments**||||
|12)<br>Are you satisfied that all receipts and<br>payments transactions on behalf of the<br>CIO have been recorded in the<br>accounting records?|X||The record of receipts and payments are clear<br>and detailed but I have not seen the<br>supporting documentation.|
|13)<br>Are there any major differences in<br>either receipts or payments as<br>compared with the previous year’s<br>accounts? If so, please comment.|X||No|
|14)<br>Have all receipts and payments been<br>analysed correctly in the cashbook?|X||Yes|
|15)<br>Have the receipts and payments been<br>totalled correctly?|X||Yes|
|16)<br>Have all receipts and payments been<br>entered correctly in the Annual<br>Accounts|X||Yes|
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|Section 3 - Restricted Funds|Yes|No|Comments|
|17)<br>Has all income received for a restricted<br>purpose, and any expenditure against<br>this been correctly declared in the<br>accounting records?|X||Yes|
|18)<br>Are you satisfied that all income<br>declared as restricted is restricted by<br>the donor and not set aside by the<br>CIO?|X||Yes|
|19)<br>Are restricted transactions and<br>balances correctly recorded in the<br>Annual Accounts|X||Yes|
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|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|
|---|---|---|---|
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|**Question**|**Yes**|**No**|**Comments**|
|**Section 4 - Balances and Bank Accounts**||||
|20)<br>Do all brought forward balances agree<br>to the previous year’s carried forward<br>balances?|X||Yes|
|21a)<br>Are you satisfied that all bank accounts<br>or other funds have been included<br>within the accounts?|X||Yes|
|21b)<br>If not, what accounts are omitted, and<br>what was the balance at 30th June<br>2025? Please explain why these are<br>omitted.|||N/A|
|22)<br>Have bank account reconciliations been<br>prepared correctly for all accounts?|<br>X||Yes|
|23)<br>Have all reconciling items cleared<br>promptly through the bank statements<br>after the year-end?|X|||
|24)<br>Have you investigated any large or<br>unusual items? Please comment on<br>any concerns.||X|N/A|
|25)<br>Do the bank statement balances and<br>reconciling items agree|X||Yes|
|26)<br>Do the Balance per Cashbook and the<br>Adjusted Cash and Bank balance in the<br>accounts agree?|X||Yes|
|27)<br>Have copies of all bank statements<br>showing year-end balances been<br>included with the Annual Accounts|X||Yes|
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|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|**Swanage & Purbeck Rotary Club CIO**|
|---|---|---|---|
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|**Question**|**Yes**|**No**|**Comments**|
|**Section 5 - Disclosures**||||
|28a)<br>Have you verified that all relevant<br>equipment owned by the Trust (i.e.<br>costing over £100) has been included in<br>the Accounts||X|No assets list was received but it appears from<br>the accounts that no assets are held.|
|28b)<br>If not, please comment on any known<br>unlisted equipment.|||N/A|
|29a)<br>Are you satisfied that all legacies<br>received directly by the Trust have been<br>included|<br>N/A||No evidence of any legancies being received|
|29b)<br>If not, please provide details of any<br>legacies that have not been correctly<br>listed.|||N/A|
|30a)<br>Are you satisfied that all grants<br>received by the Trust have been<br>included in the Accounts|N/A||No evidence of grants being received|
|30b)<br>If not, please provide details of any<br>grants that have not been correctly<br>listed.|||N/A|
|31)<br>Are you satisfied that all debtors and<br>creditors have been correctly disclosed<br>in the Accounts|X|||
|32)<br>Have you reviewed any supporting<br>documentation for the debtors and<br>creditors listed to confirm that they<br>should be included?|N/A||No creditors or debitos shown in the accounts|
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