Trustees, Annual Report for the period from 1st July 2023 to 30th June 2024 Reference and administration details Charbty name: Swanage and Purbeck Rotary Charitable Incorporated Organisation other names charity is known by: Swanage & Purbeck Rotsry CIO Charity registration number: 1188946 Charity's principal address: 19 Gannetts Park. Swanage. Dorset BH19 1 PF trustees who mana e the chari Office Dats acted for, il not Name of person (or l)odyl I wh4)le entiw to appoint tNstse , any) Names of the chari Trustee name Christopher LeFevre chairr￿s 11th November 2￿13 to , 30th June 2024 Dai Hounsell Chai￿￿rS 1st Juty 2W23 to 10th November 2023 David Pike Secretary steptr￿ Par$c￿S Traasurer Magge Hardy , Trust Names of the trustees for the charity, rf any, (for example, any custodian trustees) None Structure, governance and management Description of the charity's trusts Type of governing d￿￿Ment. Constrtution adopted 7th April 2020 How the charity 18 constituted: Charitable IncorFM)rated Organisation Trustees are electd in accordan￿ with the roles identified in the Constitution. annually at the Annual General Trustee selection methods: Meeting Objectives and activities Summary of the objects of the charlty set out in its goveming document: The relief of the p)or and needy in Swanage or on the Isle of Purbeck or in any other part of the United Kingdom or elsewhere in the World, or sl￿ other charitable purpose as members of the CIO shall, in a duly constittjted meeting. direct. Summary of the main activities undertaken for the public benefit in relatlon to these objects: The main aclivities during the period covered by this report were.. the annual Sumrner Féte in August, back this year after a three year break caused by the COVID pandemic- operation of a charity shop in Swanage T¢)vm Centre in December. the running of the Swanage Christmas Market: Christmas card delivery service to local addresses during December,. Sants's Sleigh. undertakiry a tour of the town and surrouThJing area over a three week period in De￿Mber. In addition. funds are also raised for projects in other parts of the world benefitting poorer communities and territories. Achlevements and performance Summary of the maln achievements of the charity durlng the pèriod: The Rotary Summer Fèle, historically a mainstay of the summer programme in Swanage, was able to take place again this year after the break caused by the COVID outbreak. Despite the day of the event being the hottest day of the whole summer, it went ahead and generated around £5,000. December 2023 was On￿ agains a very busy tsme, with four maj(K activities taking place during the month. Together these activities alone fdised approximately £15.000. significantly boosting the funds available to donate to good causes. A little under £30.000 has been donated to charities. schools and other good causes during the period. This included £4.200 donated to Shelter8ox. Other signfficant donatic￿S were made to the following organisations.. Purbeck Youth Music, giviTr3 young rE0p￿ in our communty the opportunty to leam how to play a musical instrument., The Rotsry F￿ndatiOn, Rotary's own charity vthich supp)rts numerous projects at home at abroad; The Purple Community Fund, helping ￿vertY stricken families and communities in the Philippines transfomi their own lives with our skills training, educalion, health and nutrition programmes., End Polio Now. aiming to finally eradicate Polio from the world,. Sightsavers. which helps maintsin vision to people in deprived parts of the wodd; Local schools. Financial review Brief ststement of the charity's policy on ￿serVes. Cash at bank at 30th June 2024 was £11,677.01, which Ind￿ed £2,258.86 in reseryes, and £2,909.80 in designated funds. The main financial risk to the charity is cancellation of events hitting fundraising opportunitses resulting in less money being available for the causes that we wish to SUP{￿. Details of any funds materially in deficit: Not applicable Other Optional Information The organisation is reviewing tts portfofio of actmties in order to ensure that maximum rx)tential and ¢WPOrtunity is derived from everything that rt undertakes. Declaration The Trustees declare that they have approved the Trustees. Rep)rt above. Signed on behalf of the charity's trustees: Signature Full Name: Christopher LeFevre Position Chairperson Date: rGh 20£5 ||**Receipts and Payments for period ended 30th June 2024**
**CIO Activities**
**Receipts**
**Expenses**
**Donations**
**Net**
**_2023_**
From / To Designated Funds
0.00
(500.00)
(500.00)
_816.77_
Charity Pop-Up Shop
5,318.65
(8.96)
5,309.69
_4,806.92_
Christmas Market
3,128.20
(1,424.29)
1,703.91
_2,535.17_
Christmas Mail
1,488.72
(56.15)
1,432.57
_1,141.72_
Fairy Festival
0.00
0.00
0.00
_(25.99)_
Kids Out
0.00
(550.00)
(550.00)
_0.00_
Kingston Open Gardens
0.00
0.00
0.00
_211.37_
Polio Plus
491.00
0.00
491.00
_40.00_
Rotary District Youth Levy
0.00
(75.00)
(75.00)
_(87.00)_
Santa Sleigh
5,510.95
(777.32)
4,733.63
_5,129.61_
Shoeboxes (Wessex Rotary CIO)
0.00
(1,391.63)
(1,391.63)
_65.00_
Silver Saturday
309.10
(249.49)
59.61
_(78.87)_
Summer Fête
8,614.03
(4,170.31)
4,443.72
_4,496.64_
Turkey / Syria Earthquake Relief
0.00
0.00
0.00
_5,265.10_
Ukraine Relief
0.00
0.00
0.00
_1,217.55_
**24,860.65**
**(£9,203.15)**
**15,657.50**
**_25,533.99_**
**Other Projects**
Purbeck Youth Music
157.00
0.00
0.00
_0.00_
Swanage School Robotics Team
515.00
0.00
0.00
_0.00_
Young Musicians
0.00
0.00
0.00
_(207.50)_
**672.00**
**0.00**
**0.00**
**_(207.50)_**
**Other Receipts**
Equipment Rental
150.00
0.00
150.00
_150.00_
HMRC (Gift Aid Refund)
1,761.29
0.00
1,761.29
_5741.93_
Third Party Income / Expenditure
272.43
0.00
272.43
_0.00_
Misc. Donations Received
542.42
0.00
542.42
_804.70_
**2,726.14**
**0.00**
**2,726.14**
**_6,696.63_**
**Other Payments**
Coronation Community Activities
0.00
0.00
0.00
_(440.00)_
Equipment & Renewals
0.00
(2112.15)
(2,112.15)
_(1549.23)_
IT (incl. Website & Zoom Licence)
0.00
(411.36)
(411.36)
_0.00_
JustGiving Fees
0.00
0.00
0.00
_(144.00)_
Presentation Night
0.00
(83.00)
(83.00)
_(134.00)_
Publicity & Marketing
0.00
(34.48)
(34.48)
_(216.66)_
Remembrance Wreath
0.00
0.00
0.00
_(27.50)_
Room Hire Fees
0.00
0.00
0.00
_(70.00)_
Small Lottery Licence
0.00
(20.00)
(20.00)
_(20.00)_
Swanage Town Council
0.00
(1.00)
(1.00)
_(1.00)_
Water Bottles
0.00
(500.00)
(500.00)
_0.00_
Wishing Well
0.00
(31.68)
(31.68)
_(66.00)_
Payments made to Incorrect a/c
75.00
(75.00)
0.00
_(40.00)_
Refund of Duplicate Payments
117.78
0.00
117.78
_0.00_
**192.78**
**(3,268.67)**
**(3,075.89)**
**_(2,708.39)_**
**Donations (see page 3)**
**(23,204.34)**
**(23,204.34)**
**_(32,811.93)_**
**Designated Funds**
**(see pages 3 & 4)**
**5,017.71**
**0.00**
**(6,512.40)**
**(1,494.69)**
**_1,342.41_**
**Total**
**£33,469.28**
**(£12,471.82)**
**(£29,716.74)**
**(£9,391.28)**
**_(£2,154.79)_**| |---|---| |**Detail of Donations**|**2024**|**2024**||**_2023_**|**_2023_**| |---|---|---|---|---|---| ||**Designated Funds**|**Other Funds**|**Total**|**_Designated Funds_**|**_Other Funds_**| |African Adventures|0.00|300.00|300.00|_0.00_|_0.00_| |Besom|0.00|0.00|0.00|_750.00_|_100.00_| |Books for Schools|0.00|152.50|152.50|_0.00_|_0.00_| |Community Larder Project|0.00|0.00|0.00|_0.00_|_350.00_| |Corfe Castle Community Pre-
School|0.00|411.19|411.19|_0.00_|_890.95_| |Crazy4Corfe|0.00|600.00|600.00|_0.00_|_682.00_| |Dementia Friendly Purbeck|0.00|1,400.00|1,400.00|_0.00_|_0.00_| |District 1180 Ukraine Relief|0.00|0.00|0.00|_0.00_|_100.00_| |Dorset Council|0.00|500.00|500.00|_0.00_|_0.00_| |‘Eat Meet Greet’ Group|0.00|0.00|0.00|_0.00_|_500.00_| |Explorers Childcare Group|0.00|0.00|0.00|_0.00_|_250.00_| |Friendly Food Club|0.00|0.00|0.00|_90.00_|_0.00_| |Fry & Gregory|0.00|151.40|151.40|_0.00_|_0.00_| |Generators4Ukraine|0.00|0.00|0.00|_0.00_|_2,000.00_| |Greengage Project|0.00|500.00|500.00|_0.00_|_0.00_| |Hearing Dogs for Deaf People|0.00|200.00|200.00|_0.00_|_0.00_| |Kanji Project|0.00|272.43|272.43|_0.00_|_0.00_| |Kids Cancer Charity|0.00|500.00|500.00|_0.00_|_0.00_| |Lewis Manning Hospice|0.00|0.00|0.00|_0.00_|_45.00_| |Littlebirds Pre-School|0.00|80.25|80.25|_0.00_|_0.00_| |Médicines Sans Frontières|0.00|0.00|0.00|_2,200.00_|_0.00_| |Mount Scar Cygnets Playgroup|0.00|188.05|188.05|_0.00_|_328.10_| |MYTIME|750.00|0.00|750.00|_0.00_|_0.00_| |Nepal Health Clinics|0.00|500.00|500.00|_0.00_|_0.00_| |* Polio Plus (End Polio Now)|1,500.00|560.00|2,060.00|_0.00_|_1,000.00_| |Purbeck Youth & Community
Foundation|500.00|0.00|500.00|_0.00_|_0.00_| |Purbeck Youth Music|2,220.00|280.00|2,500.00|_0.00_|_5,000.00_| |Purple Community Fund|0.00|2,000.00|2,000.00|_0.00_|_2,020.00_| |Purbeck Community 1st
Responders|0.00|0.00|0.00|_0.00_|_3,000.00_| |RNLI|0.00|100.00|100.00|_0.00_|_0.00_| |Rotary Club of Swindon Old Town|0.00|30.00|30.00|_0.00_|_0.00_| |Rotary Foundation|0.00|3,050.00|3,050.00|_0.00_|_2,240.00_| |Seahorses|0.00|0.00|0.00|_0.00_|_128.46_| |Shelterbox|0.00|4,200.00|4,200.00|_0.00_|_7,270.00_| |Sightsavers|0.00|2,000.00|2,000.00|_0.00_|_0.00_| |South Atlantic Medal Association|0.00|100.00|100.00|_0.00_|_0.00_| |St George’s Pre-School, Langton|0.00|0.00|0.00|_0.00_|_500.00_| |St Mary’s School, Swanage|0.00|0.00|0.00|_0.00_|_127.87_| |Swanage Action for Refugees|0.00|1,000.00|1,000.00|_0.00_|_0.00_| |Swanage Ambulance Station|542.40|0.00|542.40|_0.00_|_0.00_| |Swanage Cricket Club|0.00|500.00|500.00|_0.00_|_0.00_| |Swanage Defbrilator Partnership|0.00|112.56|112.56|_0.00_|_0.00_| |Swanage Museum|0.00|100.00|100.00|_0.00_|_0.00_| |Swanage Primary School|0.00|115.56|115.56|_0.00_|_0.00_| |Swanage & Purbeck Development
Trust|0.00|0.00|0.00|_0.00_|_1,500.00_| |Swanage Stroke Club|0.00|0.00|0.00|_750.00_|_0.00_| |Swanage Town Band|1,000.00|0.00|1,000.00|_0.00_|_0.00_| |Swanage Town & Herston FC|0.00|1,694.90|1,694.90|_0.00_|_500.00_| |The Swanage School|0.00|1,605.50|1,605.50|_0.00_|_0.00_| |Water Aid|0.00|0.00|0.00|_0.00_|_1,000.00_| |Wessex Heartbeat|0.00|0.00|0.00|_0.00_|_1,500.00_| |Wessex Rotary CIO|0.00|0.00|0.00|_0.00_|_1,779.55_| ||**£6,512.40**|**£23,204.34**|**£29,716.74**|**_£3,790.00_**|**_£32,811.93_**| |*Mh F £|||||| |atced unds - 1,500.00|||||| ||**Movement of Designated Funds for period ended 30th June 2024**
**Balance Brought**
**Forward**
**Additions**
**Deductions**
**Donations**
**Balance Carried**
**Forward**
**2022**
**2022/23**
**2022/23**
**2022/23**
**2023**
Ambulance Station
0.00
1,000.00
0.00
(542.40)
457.60
“Cost of Living” Project
(COL)
500.00
0.00
0.00
0.00
500.00
Friendly Food Club
0.00
0.00
0.00
0.00
0.00
Matched Funds
1,498.77
2,001.23
0.00
(1,500.00)
2,000.00
Morocco / Libya Disasters
0.00
125.00
0.00
0.00
125.00
Purbeck Youth &
CommunityFoundation
223.52
22.03
0.00
(245.55)
0.00
Purbeck Youth Music
2,220.00
0.00
0.00
(2,220.00)
0.00
Santa Sleigh Trailer
0.00
0.00
0.00
0.00
0.00
Swanage Stroke Club /
The Besom
(200.75)
300.75
0.00
0.00
100.00
Swanage Town Band /
Bandstand
0.00
1,000.00
0.00
(1,000.00)
0.00
Wishing Well
162.95
568.70
0.00
(1,004.45)
(272.80)
**Total**
**£4,404.49**
**£5,017.71**
**£0.00**
**(£6,512.40)**
**£2,909.80**| |---|---| ||**Movement of Funds - Charitable Incorporated Organisation (CIO)**
**Total**
**Unallocated Funds**
**Designated Funds**
**Opening Balance**
**£20,396.29**
**£15,991.80**
**£4,404.49**
Receipts
33,469.28
28,451.57
5,017.71
Expenses
(12,471.82)
(12,471.82)
0.00
Donations
(29,716.74)
(23,204.34)
(6,512.40)
**Carried Forward**
**£11,677.01**
**£8,767.21**
**£2,909.80**
**Represented by:**
**Lloyds CIO Account**
£11,677.01
£11,677.01
**Reserves**
Fête Reserve
1,000.00
Charity Reserve
1,000.00
Repairs & Renewal Reserve
258.86
**Available Funds**
**£6,508.35**|**Movement of Funds - Charitable Incorporated Organisation (CIO)**
**Total**
**Unallocated Funds**
**Designated Funds**
**Opening Balance**
**£20,396.29**
**£15,991.80**
**£4,404.49**
Receipts
33,469.28
28,451.57
5,017.71
Expenses
(12,471.82)
(12,471.82)
0.00
Donations
(29,716.74)
(23,204.34)
(6,512.40)
**Carried Forward**
**£11,677.01**
**£8,767.21**
**£2,909.80**
**Represented by:**
**Lloyds CIO Account**
£11,677.01
£11,677.01
**Reserves**
Fête Reserve
1,000.00
Charity Reserve
1,000.00
Repairs & Renewal Reserve
258.86
**Available Funds**
**£6,508.35**|**Movement of Funds - Charitable Incorporated Organisation (CIO)**
**Total**
**Unallocated Funds**
**Designated Funds**
**Opening Balance**
**£20,396.29**
**£15,991.80**
**£4,404.49**
Receipts
33,469.28
28,451.57
5,017.71
Expenses
(12,471.82)
(12,471.82)
0.00
Donations
(29,716.74)
(23,204.34)
(6,512.40)
**Carried Forward**
**£11,677.01**
**£8,767.21**
**£2,909.80**
**Represented by:**
**Lloyds CIO Account**
£11,677.01
£11,677.01
**Reserves**
Fête Reserve
1,000.00
Charity Reserve
1,000.00
Repairs & Renewal Reserve
258.86
**Available Funds**
**£6,508.35**|**Movement of Funds - Charitable Incorporated Organisation (CIO)**
**Total**
**Unallocated Funds**
**Designated Funds**
**Opening Balance**
**£20,396.29**
**£15,991.80**
**£4,404.49**
Receipts
33,469.28
28,451.57
5,017.71
Expenses
(12,471.82)
(12,471.82)
0.00
Donations
(29,716.74)
(23,204.34)
(6,512.40)
**Carried Forward**
**£11,677.01**
**£8,767.21**
**£2,909.80**
**Represented by:**
**Lloyds CIO Account**
£11,677.01
£11,677.01
**Reserves**
Fête Reserve
1,000.00
Charity Reserve
1,000.00
Repairs & Renewal Reserve
258.86
**Available Funds**
**£6,508.35**|**Movement of Funds - Charitable Incorporated Organisation (CIO)**
**Total**
**Unallocated Funds**
**Designated Funds**
**Opening Balance**
**£20,396.29**
**£15,991.80**
**£4,404.49**
Receipts
33,469.28
28,451.57
5,017.71
Expenses
(12,471.82)
(12,471.82)
0.00
Donations
(29,716.74)
(23,204.34)
(6,512.40)
**Carried Forward**
**£11,677.01**
**£8,767.21**
**£2,909.80**
**Represented by:**
**Lloyds CIO Account**
£11,677.01
£11,677.01
**Reserves**
Fête Reserve
1,000.00
Charity Reserve
1,000.00
Repairs & Renewal Reserve
258.86
**Available Funds**
**£6,508.35**| |---|---|---|---|---|---| ||**Movement of Funds - Charitable Incorporated Organisation (CIO)**||||| |||**Total**|**Unallocated Funds**|**Designated Funds**|| ||**Opening Balance**|**£20,396.29**|**£15,991.80**|**£4,404.49**|| ||||||| ||Receipts|33,469.28|28,451.57|5,017.71|| ||Expenses|(12,471.82)|(12,471.82)|0.00|| ||Donations|(29,716.74)|(23,204.34)|(6,512.40)|| ||||||| ||**Carried Forward**|**£11,677.01**|**£8,767.21**|**£2,909.80**|| ||||||| ||**Represented by:**||||| ||**Lloyds CIO Account**|£11,677.01|||| |||£11,677.01|||| ||**Reserves**||||| ||Fête Reserve||1,000.00||| ||Charity Reserve||1,000.00||| ||Repairs & Renewal Reserve||258.86||| ||||||| ||**Available Funds**||**£6,508.35**||| ||||||| ()T..Ilil I"H.4Rfi'4BI_I. INI I)RPOR41"F.D ORG41 . -.IIINF_ItS' RF.PI)RT TI) I IIF. I RI.4TF.F-4 {) RBF".C.'k ROTIRI. 311 Ifl-4. MhiLh atL SL1 ￿￿￿)11 rw- k)) ibilitit5 Ba￿ ofRt .4f IIiL Trus1'5 Eri￿￿tt￿. 1r¢ rtsTrAL%ibl¢ ot'thc xco￿15 &irth LTharli￿ ?111 I I'thc 11)I l Acl In rny ¢.Yathlr￿thr￿ I4￿￿ all ot thc a￿4￿bIL ¢JinXim the ('baiiD' l&de he acwvntino recuTth" IlLTi not kcpL aLr0rd￿￿ Sc¢Uo* 130ulthrcbarji￿5.*¢1. IY Cknr1tTLsIALL￿nTs￿ R¢wrt81 RegU￿11￿y$_l￿j$i￿￿UI￿ an4 qtvc a'ifL*#nJ f&if- VILY" I ￿L¥￿IL.¢(MS afKI haie rna1￿ in with theeAamiiIai￿ lo alt￿tI￿R ￿ardi¥ll In Ihi5 rcwrt In ￿-[c￿hcd h J M¢&. Btid%t &lothse CoFr* Roxd l MWCL r71• I¥T?I 4JlJ6J •* Il.&•Z 11 TTt 74RJ• i&n* Rf*p* 4. LEFÉV PhA5or4 M A. HhsLO Tqlii J￿￿y￿ Eiv 411. oral Fnw¥*-.rtClub T5t.4 9* aLV YY (e OL ath) *pJLi faTr r270 oro >) Law oc 47 IA75 *(* I T7955 $45*1I0 £15.7t&7• SWANAGE & PURBECK ROTARY CHAiufABLE IN¢ORPORATED ORGANISAMON Movement of Designat8d FuTtts for perfjod ended 30th June 2024 ¥Kg*¢• Brougm AddW5 DEductiDfi5 DoDatiun¥ Balancp CaTitd Forward 2023 2023124 202&24 2024 1.0￿.4)j (542.401 4S7.60 "CostofLiviw" PW ICOLI F￿A@ Food OA7 Matched futth 1.498.77 1.999 (i.5fy).￿)l 1.998.70 Moroccol Ltya tlsasters 125_ 125.00 Foundation 223.52 22.03 P45.551 0.00 Puth¢k Mus 2rn.L¥J OA) 1222Qml 0.00 Santa SW Tradtir 0.00 Sw8nape Stroke C￿b IThe Besun 1200.751 300.75 100.00 SwageTown Band la8nd￿nd 1.[￿al.% 11.LWAX)? Wshing Wel 16295 570_ 11.IXb4A51 (271.501 Tolal 4.4Q4.49 5.017.71 16.512.401 2,909.80 SWANAGE & PURBECK ROTARY CHAR[[￿LE INCORPORATED IJIGAN￿ATM)￿ Mov9mant of Funds- Charitable In¢ory)ordt8d Oryanisation (CIO) Llnakocated Funds Totsl Dv51un8ted Funds Opening Balan¢E 20,39629 15,991AO 4,404A9 Re￿iptS 33.469.28 28.451.57 5,017.71 Expenses 112.41 1.821 [12,471.82 Donations 129.716.741 {23204.341 16.512.40 Carried Forward 11 677.01 8,767.21 2.909.80 Represented by: Lloyd5 CIO Account 11.6TT.01 11.6TT.01 Reserves Fè￿ Reserve I1.c￿.(￿l i.WO.LK> Chaiity ReseThe 1.(*¥J L Repairs & Reftewal Reser 1258.861 258.86 Available Funds 9.418.15 6,508.35 2,909.80