Trustees, Annual Report for the period from 1st July 2021 to 30th June 2022 Reference and administration details Charity name: Swanage and Purbeck Rotary Charitable Incorporated Organisation Other names charity is known by: Swanage & Purt)eck Rotary CIO Charlty registration number. 1188946 Charlty's principal address: 19 Gannetts Parf(. Swanage. Dorset BH19 1 PF Names of the charity trustees who manage the charity Date acted for. 11 Mt Name of person (or body) Deirdre Sdwyn David Pike retary Stephen Parsons Christopher LeFevre Tfustee Names of tho trustees for the charity. rf any. (ft)r example, any custo(fian trustees) None Structure, governance and management Description of the charity's trusts Type of goveming document: Constitirtion ajopted 7th April 2020 How the charity is constituted: Charrtable Incorpor OrganisatTron Trustee selection methods: Trustees are elected in aC£Ordan with the roles identified in the Conststution. annually at the Annual General Meeting Objectives and activities Summary of the objects of the charity set out in its governing document". The relief of the poor and needy in Swanage or on the Isle of Purbeck or in any other part of the United Kj'ngdom or elsewhe in the Wot1d. or such other ¢haritsble wrpose as m8mbers of the CIO shall, in a duly const'tuted meeting. dire(*
Summary of the main activities undertaken for the public benefft in relation to these objects: In planning our activities for the year we had to continue to consKler the restrictions impos8d by the ongoing COVID pandemic. The main activities during the period covered by this report were". operation of a charity shop in Swanage Town Centre in Drnber, the running of the Swanage Christmas Market" a Christmas card delivery service to I1 addresses ring December. Santa's Sleigh, undertaking a tour of the toMI and surrounthng area over a three week in December, a street colleclion raising funds to provide relief for Ukraine" provision of Shelterboxes to assist those affeded by the earthquake in Harli. In addititjn, funds are also raised for projects in other parts of th8 benefitting p)orer communities and territories. Achievements and performance Summary of the main achievements of the charity during the period: December 2021 was once agains a very busy time, Vth four major activities taking place during the month. Together these aclivitses alone raised in excess of £20,LI)O, significantly boosting th6 Jnds available to donate to g¢Xsd causes. As a result, almost £24,CQO has been donated to charities, schools and other g¢)od causes during the period. This induded £10,000 donated to the Rotary Great Britsin and Iland Disaster Relief Fund to help those affected by the war in Ukraine. Other significant donations were made to Ihe follcwing organisations". Shelterbox, provi(thng temporary shelter for the victtms of Ihe earthquake and subsequent stom in Haiti- Crazy4Corfe, a Itxal charity providing support to the residents of Corfe Castle," The Friendly F¢)od Club, helping families to cook meals for themselves" Th8 Greengage Project, providing a relaxed and supporbve atmoSpre to encourage socialising and boost self-esteem., Médeons Sans Frontières. an intemational medical supwt charity; The Purbeck Youth and Community Foundatton. supporting Youth Clrt)s, Outreath, servicès for young people and the l¢xal community throughout Purbeck,. The Purple Communty Fund, hdF¥ng povety stricken families and communities transfonn their own lives wth our skills training. education, health and nutrFtion programmes; Local sdiools. Financial review Brief statement of the charity's policy on reserves: Cash at bank at 30th June 2022 was £22.551.08. whi(* included £4,7.80 in reserves, and £3,062.08 in designated fvnds. The main financial risk to the charity is cancellation of events hitting fundraing opportunikn'es resulting in less money b8irKJ available for the causes that we wish to support. Details of any fvnds materially in deficit: Not applicable Other Optlonal Infonnation The coming year should see more oppcytunities for fundrasiThJ &tivities due to the relaxation of restricttons related to the COVICk19 pandemic. It is hoped Ihat many of the events unable to run in the previws tsvo years will be ae to tske place in the comiTrJ year.
Declaration The Trustees deda that they have approved the Trustees, Report atove. Signed on behalf of the thariVs trustees: Signature Full Name- Deirdre Sewn Position Chairperson Date: 201h April 2023
| Receipts and Payments for period ended 30th June 2022 CIO Activities Receipts Expenses Donations Net 2021 Transferred from Charitable Trust 0.00 0.00 0.00 18,218.61 From / To Designated Funds 0.00 (289.49) (289.49) 1,436.86 Charity Pop-Up Shop 9,764.78 (459.48) 9,305.30 0.00 Christmas Stockings 0.00 (317.19) (317.19) 0.00 Christmas Market 3,746.04 (793.50) 2,952.54 0.00 Christmas Mail 1,003.00 (60.00) 943.00 0.00 Kids Out 0.00 (400.00) (400.00) 0.00 Kingston Open Gardens 54.07 0.00 54.07 0.00 Polio Plus 0.00 0.00 0.00 700.00 Santa Sleigh 6050.53 (596.74) 5,453.79 0.00 Shelterbox 1063.37 0.00 1,063.37 0.00 Shoeboxes (Wessex Rotary CIO) 761.41 0.00 761.41 0.00 Silver Saturday 148.71 (195.00) (46.29) 0.00 Summer Fête 845.51 (306.15) 539.36 0.00 Ukraine Relief 9216.29 0.00 9,216.29 0.00 Whiteclif Manor Gardens 398.01 (398.01) 0.00 0.00 33,051.72 (£3,815.56) 0.00 29,236.16 20,355.47 Other Projects May Market 0.00 0.00 0.00 1034.41 Young Musicians 1457.00 (1629.50) (172.50) (320.00) 1,457.00 (1,629.50) 0.00 (172.50) 714.41 Other Receipts Wessex CIO Grant 1000.00 0.00 1,000.00 0.00 Misc. Donations Received 2402.95 0.00 2,402.95 0.00 HMRC (Gift Aid Refund) 1160.84 0.00 1,160.84 963.20 Third Party Income 222.17 0.00 222.17 0.00 Incorrect Account Rcpts / Paymts 58.95 (58.95) 0.00 0.00 4,844.91 (58.95) 0.00 4,785.96 963.20 Other Payments Bucket Stickers 0.00 (40.00) (40.00) 0.00 Corfe Castle Jubilee Expenses 0.00 (409.00) (409.00) 0.00 Equipment & Renewals 0.00 (1631.82) (1,631.82) 0.00 JustGiving Fees 0.00 (216.00) (216.00) (54.00) Littlebirds Christmas Party 0.00 0.00 0.00 (50.00) Presentation Night 0.00 (350.00) (350.00) 0.00 Small Lottery Licence 0.00 (20.00) (20.00) 0.00 Swanage Town Council 0.00 (1.00) (1.00) 200.00 0.00 (2,667.82) 0.00 (2,667.82) 96.00 Donations (see page 3) (23,978.68) (23,978.68) (9,843.20) Designated Funds (see pages 3 & 4) 5,155.54 0.00 (4,527.14) 628.40 2,433.68 Total £44,509.17 (£8,171.83) (£28,505.82) £7,831.52 £14,719.56 |
|
|---|---|
| Detail of Donations | 2022 | 2022 | 2021 | 2021 | |
|---|---|---|---|---|---|
| Designated Funds |
Other Funds | Total | Designated Funds |
Other Funds | |
| Cancare | 0.00 | 500.00 | 500.00 | 0.00 | 0.00 |
| Coastal Learning Partnership | 0.00 | 0.00 | 0.00 | 0.00 | 300.00 |
| Corfe Castle Community Pre- School |
0.00 | 100.00 | 100.00 | 0.00 | 500.00 |
| Crazy4Corfe | 0.00 | 868.38 | 868.38 | 0.00 | 0.00 |
| Explorers Childcare Group | 0.00 | 100.00 | 100.00 | 0.00 | 0.00 |
| Friendly Food Club | 1,056.53 | 0.00 | 1,056.53 | 0.00 | 0.00 |
| Friends of St Mary’s | 0.00 | 0.00 | 0.00 | 0.00 | 250.00 |
| Fry & Gregory | 0.00 | 44.24 | 44.24 | 0.00 | 0.00 |
| Greengage Project | 0.00 | 860.00 | 860.00 | 0.00 | 0.00 |
| Littlebirds Pre-School | 0.00 | 100.00 | 100.00 | 0.00 | 350.00 |
| * Médicines Sans Frontières | 1,577.67 | 0.00 | 1,577.67 | 500.00 | 500.00 |
| Mount Scar Cygnets Playgroup | 0.00 | 850.00 | 850.00 | 0.00 | 972.60 |
| Polio Plus (End Polio Now) | 0.00 | 0.00 | 0.00 | 500.00 | 1,500.00 |
| Purbeck Youth & Community Foundation |
0.00 | 1,000.00 | 1,000.00 | 0.00 | 0.00 |
| Purple Community Fund | 0.00 | 1,750.00 | 1,750.00 | 0.00 | 0.00 |
| Purbeck Good Neighbours | 0.00 | 400.00 | 400.00 | 0.00 | 0.00 |
| Rotary Foundation | 0.00 | 11,900.00 | 11,900.00 | 0.00 | 2,526.40 |
| Shelterbox | 0.00 | 1,200.00 | 1,200.00 | 0.00 | 0.00 |
| St George’s CE Primary School | 0.00 | 0.00 | 0.00 | 0.00 | 250.00 |
| St George’s Pre-School, Langton | 0.00 | 100.00 | 100.00 | 0.00 | 400.00 |
| Swanage & District Guides | 0.00 | 253.00 | 253.00 | 0.00 | 0.00 |
| Swanage Inner Wheel | 0.00 | 550.00 | 550.00 | 0.00 | 0.00 |
| Swanage Primary School | 0.00 | 750.00 | 750.00 | 0.00 | 250.00 |
| Swanage & Purbeck Development Trust |
0.00 | 0.00 | 0.00 | 0.00 | 636.20 |
| Swanage Defbrilator | 0.00 | 0.00 | 0.00 | 0.00 | 250.00 |
| Swanage School | 0.00 | 0.00 | 0.00 | 0.00 | 658.00 |
| Swanage Youth Sports Clubs | 0.00 | 375.00 | 375.00 | 0.00 | 0.00 |
| The Wave | 0.00 | 500.00 | 500.00 | 0.00 | 0.00 |
| UNICEF UK (VaccinAid) | 392.94 | 1,107.06 | 1,500.00 | 4,743.24 | 0.00 |
| Water Aid | 0.00 | 0.00 | 0.00 | 500.00 | 500.00 |
| Wessex Rotary CIO (Shoeboxes) | 0.00 | 471.00 | 471.00 | 0.00 | 0.00 |
| #Willdoes | 1,500.00 | 0.00 | 1,500.00 | 0.00 | 0.00 |
| Young Carers | 0.00 | 200.00 | 200.00 | 0.00 | 0.00 |
| £4,527.14 | £23,978.68 | £28,505.82 | £6,243.24 | £9,843.20 | |
| *Mh F £ | |||||
| atced unds - 1,577.67 |
| Movement of Designated Funds for period ended 30th June 2021 Balance Brought Forward Additions Expenditure Donations Balance Carried Forward 2021 2021/22 2021/22 2021/22 2022 “CuppaCake!” (#Willdoes) 223.53 1,293.09 0.00 (1,500.00) 16.62 Friendly Food Club 999.41 0.00 0.00 (1,056.53) (57.12) “Jab It Forward” (UNICEF) 178.72 214.22 0.00 (392.94) 0.00 Littlebirds / Kids out 0.00 0.00 0.00 0.00 0.00 Matched Funds 0.00 2,896.38 0.00 (1,577.67) 1,318.71 Pirate Festival 0.00 0.00 0.00 0.00 0.00 Santa Sleigh Trailer 816.77 0.00 0.00 0.00 816.77 Swanage Stroke Club / The Besom 0.00 160.00 0.00 0.00 160.00 Wishing Well 215.25 591.85 0.00 0.00 807.10 Total £2,433.68 £5,155.54 £0.00 (£4,527.14) £3,062.08 |
|
|---|---|
| Movement of Funds - Charitable Incorporated Organisation (CIO) Total Unallocated Funds Designated Funds Opening Balance £14,719.56 £12,285.88 £2,433.68 Receipts 44,509.17 39,353.63 5,155.54 Expenses (8,171.83) (8,171.83) 0.00 Donations (28,505.82) (23,978.68) (4,527.14) Carried Forward £22,551.08 £19,489.00 £3,062.08 Represented by: Lloyds CIO Account £22,551.08 £22,551.08 Reserves Fête Reserve 2,000.00 Charity Reserve 1,000.00 Repairs & Renewal Reserve 1,367.80 Available Funds £15,121.20 |
Movement of Funds - Charitable Incorporated Organisation (CIO) Total Unallocated Funds Designated Funds Opening Balance £14,719.56 £12,285.88 £2,433.68 Receipts 44,509.17 39,353.63 5,155.54 Expenses (8,171.83) (8,171.83) 0.00 Donations (28,505.82) (23,978.68) (4,527.14) Carried Forward £22,551.08 £19,489.00 £3,062.08 Represented by: Lloyds CIO Account £22,551.08 £22,551.08 Reserves Fête Reserve 2,000.00 Charity Reserve 1,000.00 Repairs & Renewal Reserve 1,367.80 Available Funds £15,121.20 |
Movement of Funds - Charitable Incorporated Organisation (CIO) Total Unallocated Funds Designated Funds Opening Balance £14,719.56 £12,285.88 £2,433.68 Receipts 44,509.17 39,353.63 5,155.54 Expenses (8,171.83) (8,171.83) 0.00 Donations (28,505.82) (23,978.68) (4,527.14) Carried Forward £22,551.08 £19,489.00 £3,062.08 Represented by: Lloyds CIO Account £22,551.08 £22,551.08 Reserves Fête Reserve 2,000.00 Charity Reserve 1,000.00 Repairs & Renewal Reserve 1,367.80 Available Funds £15,121.20 |
Movement of Funds - Charitable Incorporated Organisation (CIO) Total Unallocated Funds Designated Funds Opening Balance £14,719.56 £12,285.88 £2,433.68 Receipts 44,509.17 39,353.63 5,155.54 Expenses (8,171.83) (8,171.83) 0.00 Donations (28,505.82) (23,978.68) (4,527.14) Carried Forward £22,551.08 £19,489.00 £3,062.08 Represented by: Lloyds CIO Account £22,551.08 £22,551.08 Reserves Fête Reserve 2,000.00 Charity Reserve 1,000.00 Repairs & Renewal Reserve 1,367.80 Available Funds £15,121.20 |
Movement of Funds - Charitable Incorporated Organisation (CIO) Total Unallocated Funds Designated Funds Opening Balance £14,719.56 £12,285.88 £2,433.68 Receipts 44,509.17 39,353.63 5,155.54 Expenses (8,171.83) (8,171.83) 0.00 Donations (28,505.82) (23,978.68) (4,527.14) Carried Forward £22,551.08 £19,489.00 £3,062.08 Represented by: Lloyds CIO Account £22,551.08 £22,551.08 Reserves Fête Reserve 2,000.00 Charity Reserve 1,000.00 Repairs & Renewal Reserve 1,367.80 Available Funds £15,121.20 |
|
|---|---|---|---|---|---|
| Movement of Funds - Charitable Incorporated Organisation (CIO) | |||||
| Total | Unallocated Funds | Designated Funds | |||
| Opening Balance | £14,719.56 | £12,285.88 | £2,433.68 | ||
| Receipts | 44,509.17 | 39,353.63 | 5,155.54 | ||
| Expenses | (8,171.83) | (8,171.83) | 0.00 | ||
| Donations | (28,505.82) | (23,978.68) | (4,527.14) | ||
| Carried Forward | £22,551.08 | £19,489.00 | £3,062.08 | ||
| Represented by: | |||||
| Lloyds CIO Account | £22,551.08 | ||||
| £22,551.08 | |||||
| Reserves | |||||
| Fête Reserve | 2,000.00 | ||||
| Charity Reserve | 1,000.00 | ||||
| Repairs & Renewal Reserve | 1,367.80 | ||||
| Available Funds | £15,121.20 | ||||
SWANACE & PURBECK ROTARY CHAIUTABLE INCORPORATED RCAN TION PENDENT INERS, REPORT TO THE TRUSTEES OF SIVANAGE & PLRBECK ROTARY ARITABLE IN RATED ORG NISATIONI I r¢rMlrt to the Trust¢e5 on my exarnination of the accounts ofthe althe Charitable In(x)tV>]3te£l Organi5ation for the year ended 30 June 2022. whi¢h sd out on I to j. onsibilities Basi5 of Re As the Trust's trustees, you are r¢S51ble for the prratE of the aceounL8 in aecordance with the Charities ACL 2011 1'th¢ Act'l. I reFK>rt in respect of our exam1r¢10n of th¢ Charitsble InL¥)TKK)faLed Organisation aceiwnts carried ou( under s¢Gtion 145 of thc 2011 Act and in caTrying out my txaminatiotL I haye folloived dl of the appIlble directions given b). the Charity Commission under seetion 14515Kbl of the Ac¢_ Inde endent Examiners, Stttent I have coJnplet¢d my examination. I confirm thai no TEJateTial maEter5 have come io my attention in conncciion with the examination which gives me tau5e to IKlieve that ITU any materia] spe.. the accounting rttords were [t kept in accorthce with Section 130 of the Charities ACL or the accounts do tM)t accord with the ar¢ounting r¢cor@' or the accounts do not eomply with th¢ applicable requiremenL% conG¢rning the fortn and conieEJi of arUnts Set out in the Charities (Aceounts and R¢s) Regulations 21M)8 other than any requirement thai the ac¢ounts give a 'tTue and fair. view which is not a matter consideted as part of an InderKn&nt Examination. I have Do ¢onc¢rn5 and have come acn)ss no other matteT5 in eonnection the examination to which tntIOn should be drawn in this rep)rt in order io eTthle a proper understanding of the accounts to k reach. him* Bridtse House Court Road SWANAGE BH19 IDX A Haigh FMAA T ATf(Fellow) 6 April 2023
Receipts and Payments for period ended 30th June 2022 CIO Activities Receipts Expenses Donations .TranSfeed from charitab TIL1 0.00 !Frtyn l To Designated FuNJ5 -289.49 -289 49 icharfty pOp Shop 9.764.78 459.48 5,305.30 !Chrk81mas Slocirgs -317.19 -317.19 .'Christmas Market 3.746.04 .793.50 2,952.54 Ichristmas Mail 1.003. 943.DO ld5 Out -400.00 ir¥j510n Open Garden5 54.07 54.07 PoliD Plus .S8nla 6050 53 -596 74 5.453.79 'Shelterbox 1063.37 1.063.37 'Shoeboxes (we Rotary CIO) 761.41 761.41 .Silver Saturday 148.71 -)95.(M) .Sumtner Fète 845.51 -3 15 539.36 ..UkrainE Relief 9216.29 9.216.29 .Whiledilf Manor Gardens 398.01 -398_01 33,051.72 1£3.815X) 0.00 29,236.16 Other Projects May Matket 'YoLW Mtsiciar 1457.(KI {1629.501 -172.50 1,457.00 -1,629.$0 0.00 -172.50 .Other Reeeipts Wessex CIO Gt8ni 1C#XJ.Tr) 1.0.00 Misc. Donations ReNed 2402.95 2.402.95 HMRC (Gift Refund) 1160.84 1,160.84 ..Thlid Party IncDme 222.17 222.17 'IncorrectAccounl Rcpts I Paymts 58.95 158.951 4.844.91 -58.95 4,785.96 ,Other Payments ,.elet Slkers {Ao.o)) 40.00 Corfe cast JublÈÈ Eynses {4(VJ. 409.00
EqUll)rfit & Ren 11fi31.a21 JUs1GIn9 F6 O.DD 1216.001 1216.001 154.001 .00 0.00 150.00} Pffjght 0.00 1140.opi Smai Lottery LKEnc 0.00 rkij.nrii rdo.(h)I &rnage Town C4unr4 0.00 200.00 P7 j 12,867A2) Donatiorts lÈ page 31 123M78.68) ,8432Q) 'Designated Funds Isee pages 3 & 41 5.155S4 oJ)o {427.14) Z43&68 Total £44509.17 1£8,171.831 I£28,5052} £70312 £14.719.56 &gned by theTtvste85 S.H.J. Parso Treasurer O. Sew4 Chawpersc D.G Pbte etary CJ4. LeFevre Tntstee l Mt>ia LOLS
Sw8nage and PuFbeGk Rotsry Chariiable Incorporated Oryanisatfon Dotail of Donation5 2022 DesigT]ated Fuftd5 Other FtEnds Totsl Designated Funds OtherFunds Cartsr 'Coss&i Le3ming Partnershp Corfe Casue Cornmuriiy Pr .Sthool 100. 'Crdry4Corfe 'EyplotBtsChIkts GttyJP Frndty FO Ck 1,056.53 1.056.53 .Frfend9 ofst Marfy 250 Fry & Gregthry 44.24 44.24 860.00 Lltuebirds Prtrschc 100.(N) 10D. 350. ' Mèdtynes San$ Ftrytsère5 1.S77.87 1.577.67 I ScarCygnet5 aygTh 972.60 .Poli¢ PILS (End Pollo Ntyy) ,PLYW YoLrth & Foutthl 1.IKKJ ThI PLWe Cwmuth Fund 1.750. 1,750.00 'Rotxry 11.W.C•J 2,526.40 1.2fyJ. st Geo,8 CE PritEWy S( St Georye's Pr•-Sch¢ f&).00 100. SYRnag8& Distsict GLMs 253. $wana Inrher Swan¥ge Primary So Swanage & Puri Develownent Tnjst 550.00 750.( 750.00 25o.o¥J 636.20 Swana9e Defibrikotor Q(X) 250.IX) Swsnage S%Ydnage Youth SW au 375 (K) 375.(X> 'The Wave UNICEF UK (V•xrArfI 1.107.¢A 4.743.24 Water Miessex Rotsry CIO ISho¢tM)x881 471.Ql 471.( 1.500. 1.W.00 Y(wng Cwers £4.527.14 £23,978.68 £28.505.82 £6.243.24 £9.843.20 Matched Fund5- £1.577.67
Swanage and Purbeck Rotsry Charrlable Incorporated Organisation ,.Movement of Deslgnated Funds for perlod ended 30th June 2022 Balance Brought Additions Expenditure Forwanl Donation5 Balan¢e Cairi8d . Forward 2D21 2021r22 2021122 2021122 2022 'CuppaCake." 1#WiloeS) 'Friendly Food Club 'Jab It FOard. .IUNICEFI LIttbIrdS 1 KK1$ out 1,293.09 -1.5W.C 16.62 999.41 -1.056.53 -57.12 178.n 214.22 492.Y4 , Malthed Fund5 2.8£6.38 .1,577.67 1.318.71 Pirate Feslwal Isants Sleigh Trai[ 'Swanage Strake Club I .'The Besom 816_77 816.77 160.IJ) 180 Wishing Well 215.25 591.85 807.10 Total £2.433.68 £5.155.54 £0.00 (£4527.14) £3.062.08
Swanage and Puvbeck Rotsry Charitable Incorporated Organatio Movement of Funds and Statement of Assets and Liabilities- Charitable IncorporJtÈd Organisation ICIOI Movement of Funds Totsi Uftallocatsd Futhds Designated Fund5'. Opening Balanc• £14719.56 É11285A8 E2.433.68 44.509.17 39.353.63 5,155.54 4.1": 1.83 4.17fj.83 .28.505.82 .ZJ.978.68 4.527.14 .Carrled Forw¥ryJ £22.551.08 £14489.00 £3,06ZOB Statement of Ass•ts and Liabililies- Cha¥ftablè Incorporated Organlsation Icioi Fund5 RepSented lry: .'Lloyds CIO At¢oy¥rt £22.551.08 £a551.08 ILl#biliti £0. £22.551.08 R4¥8rvs IFéie Rgswve IAl. jchaiity ResVe iRepaws & Ref1 Reserb* 1.(KKIIA) 1.367.P Available Funds £15.121.20