2023-12-31-accounts - Fleet & District Beekeepers' Association

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Trustees’ Annual Report for the period

From 01/01/2023 To 31/12/2023

Charity name: Fleet & District Beekeepers’ Association

Charity registration number: 1188934

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote and further the craft and science of beekeeping and to advance the education of the public in the importance of honey bees to the environment.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Supporting, educating and mentoring beekeepers, and the general public in beekeeping through public and private events, online forums, meetings, email exchanges and formal training.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Confirmed

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	At the end of 2023 we had a total of 234 members. We supported around 25 community engagement events (chiefly community fetes and talks to local interest groups, schools, scouts, cubs, etc.), at which we often provided a display of live bees display live bees. The main events attract a large number of the local community and we estimate exposure to 10s of thousands of people. This resulted in thousands of interactions in which many adults and children had a much improved understanding of beekeeping and bees in the environment. We delivered initial beekeeper training to around 20 new beekeepers in 2023 and continued to enhance the skills and knowledge of the previous year’s beginners by additional formal training sessions. We also delivered additional training for members preparing to take BBKA beekeeping assessments and six members passed the Basic Beekeeping Assessment and two passed the Bee Health Assessment. Our members’ shop, which supplies beekeeping consumables to members also provides a weekly informal meeting opportunity throughout the active beekeeping season for members to exchange ideas and to seek and give advice to other members. We have 12 BBKA qualified Asian hornet identifiers. Many of these have volunteered to take calls from the public to help filter and confirm sightings to improve the efficiency of official bodies when tackling an incursion. The Association Apiary Management team has maintained our apiary as a valuable facility for training beekeepers at beginner and post-basic level as well as being the venue for Basic and Bee Health assessments. We have facilitated

assessments of beekeepers from throughout the county at our apiary. The swarm list ran as normal, serving the public by removing bees and providing bees for members. We’ve answered lots of members’ questions, as usual – by social media, email and phone as well as on Friday evenings at the shop. We’ve given advice and information to members of the public about bees and beekeeping. Our Facebook group has 223 members who ask for and share their advice. We’ve sent out emails giving advice and highlighted important issues including material from BBKA and the Bee Inspectorate. We have provided a number of apiaries for members to keep their bees and we continue to facilitate beekeeping by providing space for members whose own premises are unsuitable. Our members’ meetings were held each month, where a speaker or event was organised to educate and inform members and guests of the association about beekeeping. Meetings are well attended and generally attract between 40 and 60 participants. We’ve found and recommended a wealth of online resources, lectures and seminars to give members at all stages in their beekeeping ‘career’ the opportunity and encouragement to become better beekeepers.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Sufficient – Over and above a surplus in year, we utilised funds to improve our training apiaries in line with our educational vocation; in addition our shop stock showed an increase as we took advantage of a favourable price offered by suppliers.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The CIO aspires to establish a permanent home for its training facility and reserves are being accumulated, over and above the prudent need to hold sufficient to cover contingencies that may arise in the short to medium term, achieve that end.
Amount of reserves held	Para 1.22	£27,541
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution document
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Founding trustees were appointed by the committee of previous Unincorporated Association; future trustees to be appointed by incumbent trustees.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Fleet & District Beekeepers’Association
Other name the charity uses	FBKA
Registered charity number	1188934
Charity’s principal address	c/o 10 Chinnock Close Fleet GU52 7SN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Andrew May-Miller	Chair		None
James Donaldson	Secretary		None
Geoff Galliver		01/01/2023 – 14/01/2023	None
Graham Read			None
Chris Semprini	Treasurer		None

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A



Name of chief executive or names of senior staff members (Optional information)
N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	J Donaldson
	James Donaldson
	Secretary
	08 October 2024
	08 October 2024

Fleet & District Beekeepers' Association 1188934 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2023 31/12/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 10,079 320 6,506 1,898 387 414 0 0 19,603 335 0 335 19,938 9,230 228 492 5,489 0 643 332 195 0 16,609 941 748 1,689 18,298 1,640 0 18,011 19,652	Restricted funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0	Endowment funds to the nearest £	Total funds to the nearest £ 10,079 320 6,506 1,898 387 414 0 0 19,603 335 0 335 19,938 9,230 228 492 5,489 0 643 332 195 0 16,609 941 748 1,689 18,298 1,640	Last year to the nearest £
ShopSales	10,079		0 0 0 0 0 0 0 0 0	10,079	9,024
Equipment hire	320			320	270
Capitation - Gross	6,506			6,506	6,292
Course Fees	1,898			1,898	2,420
Donations & Grants	387			387	335
Sundryother	414			414	5
	0			0	0
	0			0	0
*Sub total*(Gross income for AR)	19,603			19,603	18,346

A2 Asset and investment sales, (see table).
Exam FeesRefunds	335		0 0 0	335	55
	0			0	0
*Sub total*	335			335	55
*Total receipts* A3 Payments
			0	19,938	18,401

Shop Costs Training costs Apiary Costs Capitation - onward payments Insurance Meetings IT Costs	9,230		0 0 0 0 0 0 0 0 0 0	9,230	8,907
	228			228	592
	492			492	1,243
	5,489			5,489	5,591
	0			0	0
	643			643	665
	332			332	331
SundryOther	195			195	271
ApiaryImprovements	0			0	0
*Sub total*	16,609			16,609	17,601

A4 Asset and investment purchases, (see table)
Stock	941		0 0 0	941	788
FixedAssets	748			748	1,719
*Sub total*	1,689			1,689	2,506
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
			0	18,298	20,107

	1,640	0	0	1,640	-1,706
	0	0	0 0	0	0
	18,011	0		18,011	19,717
	19,652	0	0	19,652	18,011

CCXX R1 accounts (SS)

08/10/2024

Section B Statement of assets and liabilities at the end of the period

(agree balances with receipts and payments account(s)) Details Bank Cash float *Total cash funds* Details Details Details Details Stock Exam Fees Refunds Signature J R Donaldson	Unrestricted funds Restricted funds to nearest £ to nearest £ 19,559 0 93 0 0 0 19,652 0 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 Fund to which asset belongs Cost (optional) 0 0 0 0 0 0 0 0 0 0 Fund to which asset belongs Cost (optional) 7,889 0 0 0 0 0 0 0 0 0 Fund to which liability relates Amount due (optional) 495 0 0 0 0 0 Print Name James Donaldson	Endowment funds to nearest £
		0
		0
		0
		0
		OK
		Endowment funds to nearest £
		0
		0
		0
		0
		0
		0
		Current value (optional)
		0
		0
		0
		0
		0
		Current value (optional)
		0
		0
		0
		0
		0
		0
		0
		0
		0
		When due (optional)






		Date of approval
J R Donaldson	James Donaldson	08/10/2024

CCXX R2 accounts (SS)

08/10/2024