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2022-12-31-accounts

Trustees’ Annual Report for the period

From 01/01/2022 To 31/12/2022

Charity name: Fleet & District Beekeepers’ Association

Charity registration number: 1188934

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote and further the craft and
science of beekeeping and to advance
the education of the public in the
importance of honey bees to the
environment.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Supporting, educating and mentoring
beekeepers, and the general public in
beekeeping through public and private
events, online forums, meetings, email
exchanges and formal training.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Confirmed

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 At the end of 2022 we had a total of 226
members.
Fleet and District Beekeepers’
Association continued to fulfil its
objectives throughout 2022 and
following the cessation of Covid
restrictions we fully resumed our
support to community engagement
events (chiefly community fetes and
talks to local interest groups, schools,
scouts, cubs, etc.). We purchased an
additional observation hive and this has
increased the number of events at which
we can display live bees. We supported
over 20 such events in 2022, a pleasing
increase over 2021. The main events
attract a large number of the local
community and we estimate exposure to
many 10s of thousands of people.
We delivered initial beekeeper training
to around 20 new beekeepers in 2022
and continued to enhance the skills and
knowledge of the previous year’s
beginners by additional formal training
sessions.
We also delivered additional training for
members preparing to take BBKA
beekeeping assessments and six
members passed the Basic Beekeeping
Assessment and one passed the Bee
Health Assessment.
Our members’ shop, which supplies
beekeeping consumables to members
also provides a weekly informal meeting
opportunity throughout the active
beekeeping season for members to
exchange ideas and to seek and give
advice to other members.
We now have a total of 12 BBKA
qualified Asian hornet identifiers. Many
of these have volunteered to take calls
from the public to help filter and confirm
sightings to improve the efficiency of
official bodies when tackling an
incursion.
The Association Apiary Management
team has maintained our apiary as a
valuable facility for training beekeepers
at beginner and post-basic level as well
as being the venue for Basic and Bee

Health assessments. We have facilitated assessments of beekeepers from throughout the county at our apiary. The swarm list ran as normal, serving the public by removing bees and providing bees for members. We’ve answered lots of members’ questions, as usual – by social media, email and phone as well as on Friday evenings at the shop. We’ve given advice and information to members of the public about bees and beekeeping. Our Facebook group has 185 members who ask for and share their advice. We’ve sent out emails giving advice and highlighted important issues including material from BBKA and the Bee Inspectorate. We have provided a number of apiaries for members to keep their bees and we continue to facilitate beekeeping by providing space for members whose own premises are unsuitable. Our members’ meetings were held each month, where a speaker or event was organised to educate and inform members and guests of the association about beekeeping. Meetings are well attended and generally attract between 40 and 60 participants. We’ve found and recommended a wealth of online resources, lectures and seminars to give members at all stages in their beekeeping ‘career’ the opportunity and encouragement to become better beekeepers.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Sufficient – Over and above a small
surplus in year, we utilised funds to
improve our training apiaries in line with
our educational vocation; in addition
our shop stock showed a increase as we
took advantage of a favourable price
offered by suppliers.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The CIO aspires to establish a
permanent home for its training facility
and reserves are being accumulated,
over and above the prudent need to hold
sufficient to cover contingencies that
may arise in the short to medium term,
achieve that end.
Amount of reserves held Para 1.22 £24,799
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution document
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Founding trustees appointed by
committee of previous Unincorporated
Association; future trustees to be
appointed by incumbent trustees.

Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Fleet & District Beekeepers’Association
Other name the charity uses FBKA
Registered charity number 1188934
Charity’s principal address c/o 10 Chinnock Close
Fleet
GU52 7SN

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Andrew May-Miller Chair None
James Donaldson Secretary None
Geoff Galliver None
Graham Read None
Chris Semprini Treasurer None

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
N/A
Name of chief executive or names of senior staff members (Optional information)
N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) J Donaldson Full name(s) James Donaldson Position (eg Secretary, Secretary Chair, etc) Date 25th October 2023

Fleet & District Beekeepers' Association 1188934 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2022 31/12/2022

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
9,024
270
6,292
2,420
335
5
0
0


18,346
55
0

55
18,401
8,907
592
1,243
5,591
0
665
331
271
0
17,601
788
1,719
2,506
20,107
-1,706
0
19,717
18,011		 Restricted
funds
to the nearest £
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
9,024
270
6,292
2,420
335
5
0
0
18,346
55
0
55
18,401
8,907
592
1,243
5,591
0
665
331
271
0
17,601
788
1,719
2,506
20,107
-1,706		 Total funds
to the nearest £
9,024
270
6,292
2,420
335
5
0
0
18,346
55
0
55
18,401
8,907
592
1,243
5,591
0
665
331
271
0
17,601
788
1,719
2,506
20,107
-1,706		 Last year
to the nearest £
ShopSales 9,024 0
0
0
0
0
0
0
0
0		 9,024 6,096
Equipment hire 270 270 233
Capitation - Gross 6,292 6,292 5,004
Course Fees 2,420 2,420 3,450
Donations & Grants 335 335 3,320
Sundryother 5 5 95
0 0 0
0 0 0
Sub total(Gross income for
AR)

18,346		 18,346 18,198
A2 Asset and investment sales,
(see table).
Pre-paidfees 55 0
0
0		 55 -1,946
0 0 0
Sub total
55		 55 -1,946
Total receipts
A3 Payments
0 18,401 16,252
Shop Costs
Training costs
Apiary Costs
Capitation - onward payments
Insurance
Meetings
IT Costs		 8,907 0
0
0
0
0
0
0
0
0
0		 8,907 5,891
592 592 378
1,243 1,243 568
5,591 5,591 4,418
0 0 105
665 665 317
331 331 449
SundryOther 271 271 187
ApiaryImprovements 0 0 2,650
Sub total 17,601 17,601 14,964
A4 Asset and investment
purchases, (see table)
Stock 788 0
0
0		 788 -169
FixedAssets 1,719 1,719 0
Sub total 2,506 2,506 -169
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
0 20,107 14,795
-1,706 0 0 -1,706 1,457
0 0 0
0		 0 0
19,717 0 19,717 18,260
18,011 0 0 18,011 19,717

CCXX R1 accounts (SS)

25/10/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Signature
J Donaldson
Pre paid Course fees
Details
Details
Stock
Details
Details
Bank
Cash float
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
17,878
0
133
0
0
0
18,011
0
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
0
0
0
0
0
0
0
0
0
0
0
0
Fund to which
asset belongs
Cost (optional)
0
0
0
0
0
Fund to which
asset belongs
Cost (optional)
6,948
0
0
0
0
0
0
0
0
0
Fund to which
liability relates
Amount due
(optional)
160
0
0
0
0
0
Print Name
James Donaldson		 Endowment
funds
to nearest £
0
0
0
0
OK
Endowment
funds
to nearest £
0
0
0
0
0
0
Current value
(optional)
0
0
0
0
0
Current value
(optional)
0
0
0
0
0
0
0
0
0
When due
(optional)
Date of
approval
J Donaldson James Donaldson 25/10/2023

CCXX R2 accounts (SS)

25/10/2023

2