2023-03-31-accounts - The Space

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Trustees' Annual Report for the period

Period start date Period end date 01 04 2022 31 03 2023 From To

Section A Reference and administration details

Charity name The Space

Other names charity is known by

Registered charity number (if any) 1188929

Charity's principal address

10 Hopwoods Corner Cheddar Somerset Postcode BS27 3EU

Names of the charity trustees who manage the charity

1 2 4	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Amanda Bancroft	Vice Chair
	Sandra Legg
	John Pimblott	Chair

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Doreen Smith Operations Director

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Constitution 6[th] April 2020

Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

Appointed by existing Trustees Trustee selection methods

(eg. appointed by, elected by)

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Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Risk Management The Space uses a risk management process and risk matrix to assess our exposure to a variety of risks and to implement mitigation. The risks to which the charity is exposed are reviewed regularly by the Board of Trustees. The defined risks include health and safety, personal safety, reputation, financial, service delivery and governance.

The impact of each risk is assessed together with the likelihood of its occurrence. The product of these two factors is used to identify significant risks, to prioritise and assess adequacy of mitigation actions. The most significant risk to the charity is Personal Safety, with consequential reputational risk, associated with a service user or volunteer suffering abuse, sustained physical or emotional harm as a result of our services. Such an occurrence would risk a critical loss of credibility and carry with it the potential of service closure.

In mitigation, we have implemented a robust and constantly reviewed safeguarding processes, including:

coordinating the needs of the child or young person with the capability of our staff and decision-making process the decision-making process
• systematic, thorough recruitment and screening procedures • training programme for staff and volunteers • extensive recruitment and vetting process • continued, regular supervision of staff and volunteers supervised by an experienced Operations Director
professional development of all members of the team
• internal audits conducted by the Safeguarding Lead
These requirements are implemented as part of our Safeguarding and Child Protection Policy which is reviewed on an annual basis. As part of the risk management process is a review of our insurance policy to ensure risks are adequately covered.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To preserve and protect the mental health of children and young people, in particular, but not exclusively aged between 4-18 living in the Cheddar Valley, Somerset through: a) The provision of one-to-one counselling, support, advice and information; b) Recreational and leisure time activities.
	The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit at Trustee meetings, when reviewing our aims and objectives and in planning current and future activities. We do not fund services and support which are within the statutory duty of the local authority or other statutory services. The Trustees are satisfied that our activities to preserve and protect the mental health of children and young people living in the Cheddar Valley Area by the provision of pro-bono therapy services for ages 4-17 years, a youth club, holiday activities, a community wellbeing allotment, peer to peer collaboration, and social media awareness, for our beneficiaries and general public, meets our charitable purposes for the public benefit. Direct beneficiaries are children and young people while indirect benefit are their direct and indirect familymembers and the community.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To preserve and protect the mental health of children and young people,
in particular, but not exclusively aged between 4-18 living in the Cheddar
Valley, Somerset through:
a) The provision of one-to-one counselling, support, advice and
information;
b) Recreational and leisure time activities.

The Trustees have referred to the guidance contained in the Charity
Commission’s general guidance on public benefit at Trustee meetings,
when reviewing our aims and objectives and in planning current and
future activities.
We do not fund services and support which are within the statutory duty
of the local authority or other statutory services.
The Trustees are satisfied that our activities to preserve and protect the
mental health of children and young people living in the Cheddar Valley
Area by the provision of pro-bono therapy services for ages 4-17 years, a
youth club, holiday activities, a community wellbeing allotment, peer to
peer collaboration, and social media awareness, for our beneficiaries and
general public, meets our charitable purposes for the public benefit.
Direct beneficiaries are children and young people while indirect benefit
are their direct and indirect familymembers and the community.

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

We acknowledge the tremendous work done by our staff and volunteers during this year of uncertainty, without whom The Space would not have once again made the significant progress we have made during the year, establishing a form of normality and meeting capacity growth.

We would also like to acknowledge our funders for providing the financial means and encouraging ongoing support to be able to do what we do in making a positive difference to local children and young people.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During 202/202, the landscape of providing early mental health interventions and support for C&YP continued to change, not only being able to provide service capacity, but with the increasing health difficulties being presented to us, and at younger ages.

We have emerged stronger, more resilient and continue to learn from the opportunities presented to us. The energy and creativity of everyone involved in overcoming obstacles has been remarkable.

We continue to grow and have supported some 325 C&YP and parents during the year across all services, a new milestone, with an average 89% improvement in mental health indicators.

The outcomes of our work are that C&YP have the ability to thrive, be emotionally well, develop emotional resilience and build positive relationships. Parents, carers, and the wider family will feel supported, both for themselves, and able to support the children and young people they care for. We believe we have achieved what we set out to do on our journey through last year, and set a foundation for the coming year.

Our growth, however, has come with increasing demands and responsibilities. As our reputation grows, and people recognise the unique value of our service, requests for support continue to grow.

During the year we started to plan on our ‘transition’ to steer us to a ‘new future norm’, involving strengthening our operations team and Trustee Board, and improved resources and tools so that we can continue making a difference to larger numbers of children and young people. During the year we made a positive and measurable difference to C&YP people’s lives by:

extending our young person’s 9-17 years counselling service
• began the implementation of a dedicated and targeted support programme for children 8 years and under, and their parents/carers, as an early adopter pilot using the NHS iThrive support framework. Support from all parties is strong for the ongoing development of the programme.
• continued to develop the youth club to achieve synergy with our other services, with activities designed using one of the five ways of wellbeing. Membership and attendance have significantly increased.
• continued organising art and outdoor out-of-term activities held during each holiday period to improve the way young people feel

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Section D Achievements and erformance p

about themselves, reduce isolation, and build resilience. Demand continues to increase with excellent feedback from C&YP and parents.

continued building the Community Wellbeing Allotment as a safe space for young people and families by using gardening as a therapeutic tool.

The allotment is included in the activity programmes, e.g. wildlife day, pond building, wildlife study, etc.

continued working as the Somerset Children and Young People’s Counselling Alliance’s lead partner that managed the development and launch of the Somerset Counselling Youth Access, www.scya.org.uk, providing a single point of access across Somerset for young people and their parents seeking help and support.

Our work complements and builds relationships with and across communities in the Cheddar Valley, and the wider Somerset community, using each others’ strengths to support local C&YP mental health. These include:

Wessex Learning Trust. We are partners across their 17 schools in developing the terms of reference framework and quality assurance system for supporting the mental health of C&YP.
Volunteers help us to lead and deliver services. Each team member is passionate and committed to supporting young people.
Voluntary organisations, e.g. the Mendip Rotary Club, Cheddar Valley Lions etc, support us with fundraising, manpower and publicity.
Cheddar and Axbridge Medical Centers support us together with Cheddar Parish Council and local churches.
We are widely involved in the larger Somerset mental health community and the landscape changes in children’s and young people’s mental health support.

Continuing to build our Community of Support around young people and their family members support our public benefit and makes a practical and positive difference to young people, supporting them to be Emotionally Well, Developing Emotional Resilience and Forming Positive Relationships, and their family members and carers to be able to cope and support their young person, and at a time when our services are most needed, often resulting in giving children and young people a lifeline.

A vibrant and mentally well youth community is seen as important part of community resilience.

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Section E Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit

The Trustees of The Space CIO unanimously confirm that they adopt a Reserves Policy to provide reserves provision to cover three months unexpected operating costs at the 2023 forecast level of expenditure. Most operating costs are the cost of staff contracts with the reserve provision providing cover for potential contract termination costs.

None

Further financial review details (Optional information)

The accounts presented, approved have been prepared on a receipts and payment method using pro forma CC16a.

You may choose to include additional information, where relevant about:

The accounts are exempt from audit based on gross income and have
• the charity’s principal been independently examined and approved by an independent sources of funds (including examiner. any fundraising);
• how expenditure has Grant funding raised £133,340, community funding raised £32,466, other sources £1685 totalling £167,491 against expenditure of £116,259.
supported the key objectives Grant funding exceeded last years total.
of the charity; Expenditure was again increased from last year’s total with salaries
• investment policy and increasing due to increasing the number of 9-17 years counsellors and objectives including any introducing play therapists for the 8 years and under programme. The ethical investment policy associated costs of data management and lead counsellor supervision adopted. also proportionally increased.

Our fund-raising strategy changed during the year as our expenditure is forecast to double over the next two years. We have and will continue to seek sustainable 3-5 year funding sources rather than single year funding.

In addition to our funders, the Trustees are grateful to the many other community groups and individual donors and fundraisers who have given of their time and money in support of The Space during the year.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

igned on behalf of the charity’ Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	s trustees	s trustees

	John Pimblott	Amanda Bancroft
	Chair	Vice Chair
	20thDecember 2023
	20thDecember 2023

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	THE SPACE CIO	THE SPACE CIO	THE SPACE CIO	1188929	CC16a
	For the period from	6th April 2022 Period start date	To	5th April 2023 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - 32,466 1,685 - - - - - 34,151 - - - 34,151 - - - - - - - - - - - - - - 34,151 - 7,017 41,168	Restricted funds to the nearest £ 133,340 - - - - - - - 133,340 - - - 133,340 84,790 18,153 8,285 5,031 - - - - - 116,259 - - - 116,259 17,081 - 38,808 55,889	Endowment funds to the nearest £	Total funds to the nearest £ 133,340 32,466 1,685 - - - - - 167,491 - - - 167,491 84,790 18,153 8,285 5,031 - - - - - 116,259 - - - 116,259 51,232	Last year to the nearest £
Grant funding	-		- - - - - - - - -	133,340	66,576
CommunityFund Raising	32,466			32,466	7,016
Other sources, bank interest	1,685			1,685	-
	-			-	-
	-			-	-
	-			-	-
	-			-	-
	-			-	-
*Sub total*(Gross income for AR)	34,151			167,491	73,592

A2 Asset and investment sales, (see table).
	-		- - -	-
	-			-	-
*Sub total*	-			-	-
*Total receipts* A3 Payments
			-	167,491	73,592

Staff Costs	-		- - - - - - - - - -	84,790	61,072
Projects	-			18,153	14,815
Training, Safeguarding, DBS	-			8,285	2,392
Management, insurance	-			5,031	2,790
	-			-	-
	-			-	-
	-			-	-
	-			-	-
	-			-	-
**Sub total **	-			116,259	81,069

A4 Asset and investment purchases, (see table)
	-		- - -	-
	-			-
**Sub total **	-			-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
			-	116,259	81,069

	34,151	17,081	-	51,232	- 7,477
	-	-	- -	-	-
	7,017	38,808		45,825	45,825
	41,168	55,889	-	97,057	38,348

CCXX R1 accounts (SS)

13/04/2023

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
41,168	55,889	-
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-	-	-
41,168	55,889	-
		OK
		Endowment funds to nearest £
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		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
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		Current value (optional)
		-
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		-
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		When due (optional)






		Date of approval
John Pimblott

CCXX R2 accounts (SS)

13/04/2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Seclion A Independent Examinef'5 Report R•port to th• trusteMI membevs of The Spxe On accounts for th• yo•r 31" Marth 2023 •nded Charfty i 1188929 Ilf •nyl S•t out on p•g•s , 1 to 4 I report to trustees on ry exanwnjtson af thé coUnts of the abob chty (Ihe Trust") ftK the year end• RMponslbllltl•• and AS the tharity trusteas cl the TTU8t. you are resn11to for the preparth'on basls of r•port of th• accounts In xcordarte wrth the ruIreMentS ol the Charitbes Acl 2011 (Iho Acl. I report in respecl of my exwThnatK)n of tho Tru81'4 x¢y>Jnts camed (xjt under Sed1 145 of Ihe 2011 Ad and in carrying out my examinalion, I have foll(y the applicable 'rec(M)S given by the Chanty Commiss under 8e(IM)n 145(511bl of the Ad. Indepondont I have completed my eXaminab. I confirn that no material matters have fjxamlnerf• statem•nt (xxrn to my atteron (other than that dmdosed beTr ? in conneLlton wlth the examinats( whth gives m• cause lo belie that in, any material accountsng records •re nal kep¢ in fK¢orfanca wilh lectiw 130 of the Acl or th the examin81K to which attentson smuld be drwwn in order to •nablo proper understanding of the accounts to be reathed. . PI88S8 d8lote the Vèonls in brnckets rf they do not apply. Sn•d: 15 Mtha•l Sarta'n Rol•v•nt prof•s•lonal . As8ooat• Instttute crt Manwjenwrt Ac(x)untanl {ACMA) quallfiutlon(s) or body Ilf •ny): Addr•M: Cufic HcAJse. Tutors Hill chIdar Somerset BS27 3JG IER October 2018

Section B Disclosure Only (>)mkgete rf the exarThner needs to hohlwtrt matters of COrM (see CC32. IndeFw)dent examinatson of chanty YJnts. directions and guidance for examiners). Gfve h•r• brl•f d•talls of •ny Items that tho oxamlnor whhes to dlsclow. IER October 2018

CHARITY COMMISSIO FOR ENGLAND AND WALE THE SPACE CIO Recei tsand ments accounts CC16a For th• p•rlod To 51h Aprfl 2023 Section A Receipts and payments funds funds fund• Totsl lund• L•st y1 th• r•mt £ knlh• lh• rwr••t£ tolh• tyth• r•rtsi£ A1 R•c•l Gr•nl furna Communty Fund Rno othw ul, bank Intw••t 133.3•) J2.466 31406 7,018 1)3 nv• Tri 167,491 73,59 A3P staff Co•t• Pioiects Trning, S•f•gv•riSng. D Mw•q•m•ni. Inwr•nc• 790 M790 18,1SJ 286 S,031 61.072 14815 2.392 2.790 •,VJS J,OJl Sub fOt•i 110380 116,289 A4 Asmt and Inv•tm•nt Sub tot81 116.259 118.2S9 81.069 Not of rK0lpts/(pa•nts} A5 Trnn•f•rn l)•tM•n fund• A6 C••h funds last y••r •nd C•sh funds thls Yrend 34.1S1 17,081 51,23 7.17 66 97.OFI 38,348 CCXX R1 oKounts ISSI OSM2f20ZJ

Section B Statement of assets and liabilities at the end of the period Unrestrictèd funds Restricted fvnds tr Marnst£ Endowment fund• to nMrnst£ attgones Jei£?Il B1 Cash fvnds Tol•l c•sh fvnds 41,168 55W19 Endowm•nt nd• lo n•orn•t¢ fund¥ fund¥ Details lo FuThl lowhkh Details 83 Invo8trn•nt Fund to whlch ¢urr•nt v4lu• Ikn• Details Co•tlopt 84 Auetl rotsln•d for th• ch•rlty'• own u Fund to Amouhtéu• l•lJh•n Detsils B6 Ll•bllltl•8 SYJn8d ty one or INSt on hBK of 811 the tru*ee5 Date of roval S4n•tur• Print Namo John Hmblott 15tA USt2023 CCXX R2 accounts ISSI 05112r2023