2022-03-31-accounts

Trustees' Annual Report for the period

Period start date

Period end date

06 04 2021 31 03 2022 From To

Section A Reference and administration details

Charity name

The Space

Other names charity is known by

Registered charity number (if any) 1188929

Charity's principal address

10 Hopwoods Corner Cheddar Somerset Postcode BS27 3EU

Names of the charity trustees who manage the charity

1 2 4	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Amanda Bancroft	Vice Chair
	Sandra Legg
	John Pimblott	Chair

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Doreen Smith Operations Director

Section B Structure, governance and management

Description of the charity’s trusts

Constitution 6[th] April 2020

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

Appointed by existing Trustees Trustee selection methods

(eg. appointed by, elected by)

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Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Risk Management The Space uses a risk management process and risk matrix to assess our exposure to a variety of risks and to implement mitigation. The risks to which the charity is exposed are reviewed regularly by the Board of Trustees.

The defined risks include health and safety, personal safety, reputation, financial, service delivery, governance.

The impact of each risk is assessed together with the likelihood of its occurrence. The product of these two factors is used to identify significant risks, to prioritise and assess adequacy of mitigation actions. The most significant risk to the charity is Personal Safety, with consequential reputational risk, associated with a service user or volunteer suffering abuse, sustained physical or emotional harm as a result of our services. Such an occurrence would risk a critical loss of credibility and carry with it the potential of service closure.

• In mitigation, we have implemented a robust and constantly reviewed safeguarding processes, including:

• coordinating the needs of the child or young person with the capability of our staff and decision-making process the decision-making process

• systematic, thorough recruitment and screening procedures

• training programme for staff and volunteers

• extensive recruitment and vetting process

• continued, regular supervision of staff and volunteers supervised by an experienced Operations Director

• professional development of all members of the team

• • internal audits conducted by the Safeguarding Lead

• These requirements are implemented as part of our Safeguarding Policy which is reviewed on an annual basis. As part of the risk management process is a review of our insurance policy to ensure risks are adequately covered.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

To preserve and protect the mental health of children and young people, in particular, but not exclusively aged between 4-18 living in the Cheddar Valley, Somerset through: a) The provision of one-to-one counselling, support, advice and information; b) Recreational and leisure time activities.

The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit at Trustee meetings, when reviewing our aims and objectives and in planning current and future activities. We do not fund services and support which are within the statutory duty of the local authority or other statutory services. The Trustees are satisfied that our activities to preserve and protect the mental health of children and young people living in the Cheddar Valley by the provision of pro-bono counselling and therapy services, a youth club, holiday activities, a community wellbeing allotment, peer to peer collaboration, and social media awareness, for our beneficiaries and general public, meets our charitable purposes for the public benefit. Direct beneficiaries are children and young people while indirect benefit are their familymembers and thegeneralpublic.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

We acknowledge the tremendous work done by our staff and volunteers, without whom The Space would not have made the significant progress we have made during the year, especially emerging from lockdown, and trying to establish a form of normality.

We would also like to acknowledge our funders for providing the financial means and constructive ongoing support to be able to do what we do in making a positive difference to local children and young people.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During 2021/2022, and after the Covid-19 pandemic, the landscape of providing early mental health interventions and support for C&YP changed drastically, not only being able to provide services but with the increasing health difficulties being presented to us, at younger ages.

We have emerged stronger, more resilient and continue to learn from the opportunities presented to us. The energy and creativity of everyone involved in overcoming obstacles has been remarkable.

We continue to grow and have supported some 295 C&YP and 8 parents during the year across all services, a new milestone, with an average 83% improvement in mental health indicators.

The outcomes of our work are that C&YP will thrive, be emotionally well, develop emotional resilience and build positive relationships. Parents, carers, and the wider family will feel supported, both for themselves, and able to support the children and young people they care for. We believe we have achieved what we set out to do on our journey through last year.

Our growth, however, has come with increasing demands and responsibilities. As our reputation grows, and people recognise the unique value of our service, requests for support have and are growning rapidly, resulting in a small waiting list, our first ever.

We are embarking on a transition plan to steer us to a ‘new future norm’, involving strengthening our operations team and Trustee Board, and improved resources and tools so that we can continue making a difference to larger numbers of children and young people. During the year we made a positive and measurable difference to C&YP people’s lives by:

• extending our young person’s 9-17 years counselling service using a variety of formats and locations best suited to the young person. (featured on BBC CIN Rickshaw Challenge 2021).

• • resumed the development and implementation of a dedicated and targeted support programme for 5-8 years children, and their parents/carers, as an early adopter pilot using the NHS iThrive support framework. The elements of the pilot are: ‘It’s OK to be’, ‘Play Therapy’, and ‘Alongside’ for parents. (featured on BBC Points West 25th January 2022). Support from all parties is strong for the ongoing development of the pilots.

• • opened a youth club during Covid-19, and earlier this year we began operating the club ourselves to achieve synergy with our

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Section D Achievements and erformance p

other services, with activities designed using one of the five ways of wellbeing. Membership and attendance have significantly increased. (featured on BBC Countryfile 16th January 2022 dealing with rural youth isolation)

• organising art and outdoor out-of-term activities held during each holiday period to improve the way young people feel about themselves, reduce isolation, and build resilience. Demand continues to increase with excellent feedback from C&YP and parents.

• establishing and building a Community Wellbeing Allotment as a safe space for young people and families by using gardening as a therapeutic tool.

The allotment is included in the activity programmes, e.g. wildlife day, pond building, wildlife study, wellbeing area, including an eco project working with Somerset Wildlife Trust.

• funding, supporting and working with local schools to support peer to peer collaboration, e.g. ambassador programme and podcasts during the pandemic. We are supporting and training peer support members to develop and deliver mental well-being presentations, to consult with students and give feedback on the school support.

• Working as the Somerset Children and Young People’s Counselling Alliance’s lead partner that managed the development and launch of the Somerset Counselling Youth Access, www.scya.org.uk, providing a single point of access across Somerset for young people and their parents seeking help and support.

Our work complements and builds relationships with and across communities in the Cheddar Valley, and the wider Somerset community, using each others’ strengths to support local C&YP mental health. These include:

• Wessex Learning Trust. We are partners across their 16 schools in developing the terms of reference framework and quality assurance system for supporting the mental health of C&YP.

• Volunteers help us to lead and deliver services. Each team member is passionate and committed to supporting young people.

• Voluntary organisations, e.g. the Mendip Rotary Club, Cheddar Valley Lions etc, support us with fundraising, manpower and publicity.

• Cheddar and Axbridge Medical Centers support us together with Cheddar Parish Council and local churches.

• We are widely involved in the larger Somerset mental health community and the landscape changes in children’s and young people’s mental health support.

Continuing to build our Community of Support around young people and their family members support our public benefit and will make a practical and positive difference to young people, supporting them to be Emotionally Well, Developing Emotional Resilience and Forming Positive Relationships, and their family members and carers to be able to cope and support their young person, and at a time when our services are most needed, often resulting in giving children and young people a lifeline.

A vibrant and mentally well youth community is seen as important part of community resilience.

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Section E Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit

The Trustees of The Space CIO unanimously confirm that they adopt a Reserves Policy to provide reserves provision to cover three months unexpected operating costs at the 2022 forecast level of expenditure. Most operating costs are the cost of staff contracts with the reserve provision providing cover for potential contract termination costs.

None

Further financial review details (Optional information)

The accounts presented, approved have been prepared on a receipts You may choose to include and payment method using pro forma CC16a. additional information, where relevant about:

• The accounts are exempt from audit based on gross income and have

• • the charity’s principal been independently examined and approved by an independent sources of funds (including examiner. any fundraising);

• • how expenditure has Grant funding raised £66,576 and community fund raising £7,016, totalling £73,592 against expenditure of £81,069. Grant funding

• supported the key objectives exceeded last years total.

• of the charity; Expenditure was double last years total with salaries doubling due to

• • investment policy and increasing the number of 9-17 years counsellors and introducing 3 play objectives including any therapists for the 4-8 years programme. The associated costs of data ethical investment policy management and lead counsellor supervision also proportionally adopted. increased. Our fund-raising strategy changed during the year as our expenditure is forecast to double over the next two years. We have and will continue to seek 3-5 year sustainable funding sources rather than single year funding.

In addition to our funders, the Trustees are grateful to the many other community groups and individual donors and fundraisers who have given of their time and money in support of The Space during the year.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

igned on behalf of the charity’ Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	s trustees	s trustees
	John Pimblott	Amanda Bancroft
	Chair	Trustee
	31stAugust 2022
	31stAugust 2022

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THE SPACE CIO	THE SPACE CIO	THE SPACE CIO	1188929
Receipts andpayments accounts
For the period from	1st April 2021 Period start date	To	31st March 2022 Period end date

CC16a

For the period Period start date Period end date To from 1st April 2021 31st March 2022

Section A Receipts and payments

	Unrestricted funds			Restricted funds		Endowment funds			Total funds		Last year
	to the nearest	£		to the nearest £		to the nearest £			to the nearest £		to the nearest £
A1 Receipts
Grant Funding				66,576		-			66,576		49,763
CommunityFund Raising	7,016					-			7,016		1,913
		-		-		-			-		-
Sub total(Gross income for AR)	7,016			66,576		-			73,592		51,676
A2 Asset and investment sales, (see
table).
		-		-			-		-
		-		-			-		-		-

A1 Receipts	Unrestricted funds to the nearest £ 7,016 - 7,016	Unrestricted funds to the nearest £ 7,016 - 7,016	Restricted funds to the nearest £ 66,576 - 66,576	Endowment funds to the nearest £ - - - -	Total funds to the nearest £ 66,576 7,016 - 73,592	Last year to the nearest £
Grant Funding						49,763
CommunityFund Raising	7,016					1,913
	-					-
Sub total(Gross income for AR)	7,016					51,676
A2 Asset and investment sales, (see table).			- -	- -	- -
	-		-	-	-
	-		-	-	-	-
Sub total	-		-	-	-	-
Total receipts A3 Payments
						51,676
Salaries	-					30,795
Projects						6,276
Training, safeguarding, DBS						2,794
Management costs/insurance						1,584
	-					-
**Sub total **	-					41,449

Management costs/insurance **Sub total **	- -		2,790 - 81,069		- -			2,790 - 81,069		1,584 - 41,449
A4 Asset and investment purchases, (see
table)
	-		-			-		-
	-		-			-		-
**Sub total **	-		-			-		-		-
Total payments	-		81,069			-		81,069		41,449
Net of receipts/(payments)	7,016		- 14,493			-		- 7,477		10,227
A5 Transfers between funds	-				-
A6 Cash funds last year end			53,302		-			53,302
Cash funds this year end	7,016		38,809			-		45,825		10,227

Section B Statement of assets and liabilities at the end of the period

Categories B2 Other monetary assets B1 Cash funds CCXX R1 accounts (SS)	Details Total cash funds (agree balances with receipts and payments account(s)) Details Details 1	Unrestricted funds to nearest £ 7,016 7,016	Restricted funds Endowment funds to nearest £ to nearest £ 38,808 - - - 38,808 - Agreement Error OK Restricted funds Endowment funds to nearest £ to nearest £ - - Cost (optional) Current value (optional) 30/08/2022	Endowment funds to nearest £
		7,016	38,808	-
				-
				-
		7,016	38,808	-
		OK		OK
		Unrestricted funds to nearest £ - Fund to which asset belongs		Endowment funds to nearest £
				-

----- Start of picture text -----
B3 Investment assets - -
Fund to which Current value
Cost (optional)
Details asset belongs (optional)
B4 Assets retained for the charity’s - -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
Signed by one or two trustees on behalf of all the Date of
Signature Print Name
trustees approval
John Pimblott 17th July 2022
----- End of picture text -----

CCXX R2 accounts (SS)

30/08/2022

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Sndependent Examiner's Report Roport to the trustsesl , m•mb•rs of | 'r4E SPACC On accounts for the yoar I ended Charlty no (If any) (I gy7Z7 Set out on pag I report to the trustees on my examination of the accounts of the above charity {Ihe Trusf) for the year ended Rosponslbllltles and As the chanty trustees of the TnJst. you are responsibl• for the preparation basls of report of the a￿OuntS in xcordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my ex8min8ts.on of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my 8xaminalion. I have followed the applicable Direth'ons given by the Charity Commission under section 14515){bl of the Act. Independent oxaminor's Statement I have no concems and have come across no other matters in connection with the examination to which attenlion should te drawn in order to enable proper understanding of the wJunt$ to be reached. ' Please I te the in Ihe brnckets rfthey do not 8ppIy. Slgned: Date: If Ao Nam•: Relevant prof•sslonal quallficatlonlsl or body (If any>: Address: LvFr hu 4J IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of chanty accounts.. diredions and guidance for examiners). Glve hero brief detalls of . any items thatthe examlner wlshes to disclose. IER October 2018

CHARITY COMMISSION FOR ENGLANO AND WALES THE SPACE CIO 1188929 Recelpts and payments accounts CC16a For th• ￿ri0￿ To 318t M4rth 2022 Section A Receipts and payments Unr¢$tri¢tsd fundi R¢stri¢t¢d lund• Endowment fund• Totsl fynd¥ Last year lh• r￿rIl ¢ * lh• ￿TIl¢ frj th• D￿r•￿t knthb M•r•¥t£ A1 R•¢•S 1• Gr•nt Fwd ComThuD t6,878 .576 7,01e 49.713 1,913 Fund Rm 7.016 ross Income 7.016 7J.J92 nwtm•nt 73.591 A3 Pi m•nll s•￿rI•l Projects Tr￿n0, Mf•ouw¢hnll, DBS 14,818 2.hl 1710 14.115 2.392 2.7•4 Sub total 81.009 41.449 A4 A•••t Ind Inv••thwnt pur¢M•M. (••• Sub total 81mg •1,LM9 41,449 N•t olrnc•lpW(p•ym•nisJ AO Tran•hrn b•tw••n funds 7JJ1 7,477 10,227 A6 Cash fund• la•t y•ir •nd C4•h funts Ihls yw 7JJ1 46028 10,22 Section B Statement of assets and liabilities at the end of the period Unr•stricte(I lunds I•w￿l Restricted fund• Endowment lund• to nmrejt É ai•gon•8 81 Cash funds 7.01• Total cash funds 7m6 Unr••tri¢t•d lund• R•8trbet•d fund• Endowm•nt fund• Oetsils to nMwe5tt 82 Other monetary auets val CCXX R1 acc￿rIS ISSI Details 171071W]gkn11

B3 Inv••tm•nt i•••ts Fufv2 10 Cuii•ni v•lu• Detai15 84 A•••ts r•t•ln•d for th• charlty'• Amwnt¥u• ¢u• Oetai15 80 LlablllU•8 •t4¢• s￿￿*b￿r• Prlnt N•m• Dat• tsf 171hJ 2022 CCXX R2 aCCo￿ts ISSI 17107r2022

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