2021-12-31-accounts

AGM Minutes 2022

Good evening all, and welcome to the AGM for the Boughton Monchelsea Village hall and Recreation Ground. After the last couple of years where we have had to adjust to life during a pandemic, it finally does feel like some normality has been resumed.

Incase any of you aren’t aware, I am Rachel Newcomb, currently Chairperson for the Village Hall and Rec Ground. It has been a positive year in some ways, with hirers being able to return to normal with their bookings, although I think that everyone has felt the knock on effect of COVID and its Challenges, some with attendance numbers and other groups with financial tightening’s.

In reference to our current members of staff, Tracey Paven is still acting as our bookings clerk, she has been most supportive with the smooth running of bookings, even with the difficulties that covid has presented at times, so thank you for all of your ongoing support Tracey. Toby Newcomb continues to be the caretaker and works hard at keeping the hall looked after.

We have not had any major works carried out on the hall this year however there have been ongoing discussions around the redevelopment of the hall with a lot of background work being undertaken in the form of surveys to establish the hall and its possibilities for the future. We hope that this work will continue and that the Hall will remain and important and valuable community space for all to benefit from.

I would now like to pass to Sam to give an overview of the financials of the last year.

Sam Sanders the Treasurer supplied the attendees with a printed copy of the accounts for the year and it was run through verbally. Nothing was raised by the attendees.

Sadly as a committee, it has been a difficult year as our numbers have dwindled to an unpresented low level and as such it has made running the hall and rec ground a rather full time job. With my personal work commitments changing the last couple of months have been a struggle to keep everything ticking along and I have therefore made the decision to stand down as Chairperson. During conversations with Sam Sanders our Treasurer and John Starr our recreation ground Representative we all came to the realisation that the Hall was becoming rather to big and too much to look after on our own, and we have therefore all decided to step down from our roles. The positions of the committee have been advertised, however we have not had a influx of community representatives stepping forward. However we will need to replace the current committee as it stands. Therefore all roles will be available if anyone would like to put themselves forward for such.

The roles that will need filling are –

Chairperson

Vice Chairperson – Optional

Treasurer

Buildings & maintenance Rep

Recreation Ground rep

Housekeeping Rep

Fundraising and Events rep

Currently as regular local hirers we have representatives from each organisation – can it please be confirmed who will be representing each group going forward –

Church

BMAT

Parish Council

Playgroup

Friendship Circle

Junction

WI

Choir

Several members of Boughton Monchelsea Parish Council stepped forward for the roles – however it was agreed that the exact roles would be agreed within the next Committee Meeting for the Village Hall. This was agreed by all attendees.

Meeting closed at 8:30pm.

The Village Hall and Recreation Ground Fund

REGISTERED CHARITY NO. 1188925

UNIFYING FINANCIAL STATEMENTS

FOR THE

YEAR ENDED 31ST DECEMBER 2021

The Village Hall and Recreation Ground Fund STATEMENT AS AT 31 DECEMBER 2021

Accumulated Funds as at 1st January 2021 Net Surplus for year Investment Revaluation Reserve Accumulated Funds as at 31st December 2021 Playground Cyclical Maintenance Provision Total Funds as at 31st December 2021 Represented by: Investments: C.O.I.F. Fund (Permanent Fund) Cash: Nat West Reserve Account Recreation Ground Lloyds Playground Maintenance Provision Lloyds Current Account Village Hall Nat West Current Account Recreation Ground Lloyds Maintenance Bank Current Account Total Liquid Balances Debtors	Notes 5 2 5 2 4	2020 £ 409,387 1,269 21,507 432,163 1,828 433,991 372,144 0 1,828 51,817 0 8,202 433,991 0 433,991	2021 £ 432,163 (521) 45,988 477,630 1,828 £479,458 418,132 2,937 1,828 11,976 907 43,678 479,458 0 £479,458

The Village Hall and Recreation Ground Fund INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31ST DECEMBER 2021

Notes INCOME 1 Rent: Village Hall Rent: Recreation Ground Transfer from Upkeep & Maintenance A/C Interest/Dividend from Reserve Account 3 Dividends received on Investments - Maintenance Account Other Income Grant Interest from Recreation Current Account (302692) TOTAL INCOME FOR YEAR EXPENDITURE 1 Boughton Monchelsea Village Hall The Recreation Ground TOTAL EXPENDITURE FOR YEAR NET SURPLUS FOR YEAR	2020 £ 17,394 866 0 2,892 9,757 653 1334 32,896 1,060 33,596 32,593 94 32,687 £1,269	2021 £ 23,951 0 0 2,937 9952 0 16497 53,337 910 £54,247 54766 2 £54,768 (£521)
	£

The Village Hall and Recreation Ground Fund NOTES

1. ACCOUNTING POLICIES Income

All income received or earned during the year is included in the Income and Expenditure Account.

Expenses

All expenditure incurred during the year and some outstanding items at the end of the year are included in the Income and Expenditure Account.

Repairs

Repairs and maintenance costs are met during the financial year when incurred, with the exception of playground equipment repairs which relate to maintenance work undertaken at intervals over a long time span and are therefore borne from a provision for future playground maintenance built up for this purpose.

2. PLAYGROUND CYCLICAL MAINTENANCE PROVISION

		2020 2021
Balance as at	1stJanuary 2021	£1,828£1,828
Balance as at	31stDecember 2021	£1,828£1,828

The Village Hall Committee have agreed to transfer funds into the playground provision fund when funds are available.

3. BOUGHTON MONCHELSEA RECREATION GROUND FUND (Charity No. 290872)

The Recreation Ground Charity is the sole beneficiary of the Boughton Monchelsea Recreation Ground Fund, established by the Boughton Monchelsea Parish Council. During the year £2,937 was received on this fund.

4. DEBTORS

2020 2021

£ £

Debtors consisted of the following:

0 0 £0 £0

5. INVESTMENTS

Investments represent funds invested in the Charities Official Investment Fund in respect of the Permanent Endowment. At 31st December 2021, the market value of the investment was £418,132. An increase of £45,988 during the year.

	Balance as at 1st January 2021 Increase/Decrease in value of investments Balance as at 31st December 2021 £	2020 2021 £350,637 £372,144 £21,507 £45,988 372,144 £418,132

The Village Hall and Recreation Ground Fund ACCOUNTS DETAILED STATEMENT OF ACTIVITIES

YEAR ENDED 31ST DECEMBER 2021

INCOME Recreation Ground Current A/C Div/Int Dividends from Upkeep and Maintenance A/C Village Hall - Rent Rent from PC for Parish Office Recreation Ground - Rent Recreation Ground Reserve A/C Div/ Int Grant Other Income Total Income EXPENDITURE Village Hall Wages Rates and Water Gas Electricity Internet Rec Payment Waste Disposal Cleaning/Consumables Repairs & Renewal Licences & Subscriptions Insurance Window Cleaning Redevelopment Other Sundries Accounts Audit Recreation Ground(excluding Insurance below) Water Other Sundries Up Keep and Maintenance Rec Payments CCTV Service General Cleaning/supplies Repairs and Maintenance Other Sundry expenses Total Expenditure Income/Expenditure (Net Surplus for year)		2020 1,060 9,757 16,822 572 866 2,892 1,334 653 £33,596 2020 8,248 356 2,315 1,726 403 548 763 6,683 1,776 180 1,532 240 275 25,045 38 56 £94 685 432 1203 4577 651 7548 £32,687 £1,269	2021 910 9,952 23,951 0 0 2,937 16,497 £54,247 2021 10,668 1,811 3,240 1,871 571 27 1,070 11,797 16,964 180 1,588 300 4,530 151 0 54,768 £54,768 (£521)

This page does not form part of the statutory financial statements

CHARITY COMMISSION FOR ENGL4ND MD w￿E5 Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsesl membors of The Village Hall and Recreation Ground Fund On accounts for the year ended 31* December 2021 Charity no (rf any) 1188925 Sot out on pages I report to the trustees on my examination of the accounts of tho above tharty (Ihe Tn￿) for the year 8nded 3111212021. Responslblllties and basi5 of report As the charivs trustees. you are responsible for the p￿paration of the accounts in acc(Kdance with the requirements of the Charities Act 2011 {'the Acf). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions glven by the Charity Commission under section 14515)(b) of the Ad. Independent I have ￿￿Mpleted my examination. I confirm that no material matters hav8 exarnlnefs statement come to my attention in wnnection with the examination (other than that disclosed below") vthith gives me caus8 to believe that in, any malerial the accounting records were not kept in accordance vAth soction 130 of the Charities Act" or the accounts did not accord with the accounting records. or the accounts did not compty wth the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Rwrts) Regulations 2008 other than any requirement that the accounts give a Irue and faiw wew which is not a matter conswjared as part of an independent examination. I have no concems and have o)me across no other matters in connection with the examination to ￿lch attention should be drawn in this report in order to enable a proper understanding of the aco)unts to be reached. . Please deletè th8 words in thg brnck8ts rfthay do not appty. Slgnod: 1810412022 Nam8: John Lamond Relevant profosslonal quallficatlon(s) or body (If any): FCMA Address: Smartfinan¢iaLs. 8&90 Paul Street, London. EC24 4NE IER Oct 2018

Section B Disclosure Only cy)mplete rf the examiner need5 to highlight material matters of concern (see CC32. Independent examination of thaiity &cg)unts: directions and guidance for examiners). Glve here brFef details of any items that the 8xaminer wlshes to dlscloso. NONE IER O¢t 2018