## **Trustees’ Annual Report for the period**
**From 1st April 2021 To 31[st] March 2022 Charity name: Birtley Town Community Bowling Club Charity registration number: 1188899**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The promotion of community
purposes of the charity participation in healthy recreation
as set out in its in Birtley, Gateshead and
governing document surrounding areas. In particular by
the provision of facilities of playing
flat green bowls.
Summary of the main Para 1.17 and The club provides access to a 6-
1.19
activities in relation to rink bowling green with equipment
those purposes for the and guidance on playing bowls. We
public benefit, in have a open, friendly, wide base
particular, the activities, membership that encourages the
projects or services community to participate in a
identified in the healthy low impact exercise in the
accounts. fresh air.
Statement confirming Para 1.18 All trustees have been briefed and
whether the trustees given copies of the guidance notes
have had regard to the and as a responsible group we
guidance issued by the have monthly trustee’s meetings
Charity Commission on and regular interaction with the
public benefit general membership and the local
community.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
We have a nominated trustee who
Para 1.38 makes applications for grants and
Policy on grant making funding. Trustees feed any
information on possible grants to
the nominated person who makes
the application.
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38
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Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference **We took on charity status at a very challenging time but have endeavoured to provide a good and** Summary of the main **positive bowling experience to the** Para 1.20 achievements of the **community during the pandemic.** charity, identifying the **We did health and safety and** difference the charity’s **safeguarding reviews and put in** work has made to the **procedures to allow some bowling** circumstances of its **in a time of Covid. We broadened** beneficiaries and any **our base to try and reach more** wider benefits to society **people by joining an additional** as a whole. **bowling league in an adjoining council area. During lockdown periods we worked on planning open days to attract a more diverse membership base an obtained a small grant from Gateshead Council to help with this. WE also made planters and filled them with plants to brighten up the environment around our club.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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To widen our links with the local
community we have arranged with
Achievements against Para 1.41 the ‘Tyne and Wear Fire and
objectives set Rescue Service’ to have games of
bowls with firemen and to arrange
to have their league played at our
club. This will enable Firer Services
from around the country to come
to play in the northeast and play
their league games.
We have secured funding from the
‘Lottery Fund’ for new equipment -
Performance of £10,000, also a grant from ‘Arnold
fundraising activities Para 1.41 Clark’ who have a local car
against objectives set dealership in the town.
Investment performance Para 1.41
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against objectives
other
## **Financial Review**
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Review of the charity’s Para 1.21 During the playing season we were
financial position at the affected by the pandemic. There
end of the period were no league games played with
other clubs, but we managed to
play our own club internal games
and competitions. This affected
our income slightly. Membership
fees were still paid but our
membership level was slightly
down on the year before the
pandemic. At the end of the year,
we had £10,679.88 In the bank and
£5,000 of this surplus was
allocated to a reserve fund. We
have submitted accounts for 2020
and 2021. Next year will be for 15
months and then they will follow
the financial year
Statement explaining the Para 1.22 We are still in a situation where a
policy for holding lease has not been signed. This has
reserves stating why been caused by delays with the
they are held local authority due to the
pandemic. We hope to have
everything signed over in the next
few months. Work is still to be
done by the local authority, but our
reserve fund is there for any future
repairs or repairs the local
authority will not do.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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In the past year the main source of
income has been membership fees,
The charity’s principal sale of surplus bowls equipment
sources of funds Para 1.47 and, grants from Gateshead
(including any Council and other bodies as
fundraising) previously stated.
None at present
Investment policy and
objectives including any Para 1.46
social investment policy
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adopted
An unforeseen emergency putting
pressure on our membership
A description of the Para 1.46 and/or finances
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s None held
trusts:
Type of governing Para 1.25 A constitution drawn up and voted
document in at an EGM in February 2020
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated
constituted? Organisation
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 We have ten trustees voted in at
methods including the AGM. One third up for election
details of any each year. We advertise asking
constitutional provisions members to put their names
e.g. election to post or forward for all posts Trustees,
name of any person or Secretary, Treasurer, Team
body entitled to appoint Selectors, Chair and try to get as
one or more trustees many people as possible to take
part.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
We have a board of trustees
headed by a chair, supported by a
The charity’s treasurer and secretary.
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
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Other
## **Reference and Administrative details**
Charity name Birtley Town Community Bowling Club Other name the charity uses Registered charity 1188899 number Charity’s principal Durham Road address Birtley County Durham DH3 1NX
## **Names of the charity trustees who manage the charity**
**Name of person (or body) Dates acted if not for entitled to appoint trustee (if whole year any)**
**Trustee name Office (if any) entitled to appoint trustee (if whole year any)** 1 George Wood Chair 2 Ian Bousfield Secretary 3 Anthony Magney Treasurer 4 Anne Phillipson 5 Audrey Miller 6 Gary Carr 7 Les Trotter 8 John White 9 Ralph McMeiken 10 Margaret Keepin Trustees committee 11 appoints interim then AGM 12 13 14 15 16 17 18 19 20
**None**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year None**
## **Funds held as custodian trustees on behalf of others**
Description of the assets **None** held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** George Wood **Full name(s)** George Wood **Position (e.g.** Chair **Secretary, Chair, etc) Date** 2nd July 2022
## **Birtley Town Community Bowling Club**
## **Receipts and Payments for Year 2021**
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Receipts Payments
£ £
Membership Subscription Computer Equipment and associated 283.50
Full 42 @ £50 2,100.0 stationary 21.60
Social 1 @ £1 0 Keys 45.00
In Year 1.00 Honours Board 95.69
255.00 Ground Maintenance 62.28
Grants - Gateshead BC Refreshments 21.25
Donations 749.25 Competition Prizes 335.79
Sale of bowls/sundries 1,627.8 First Aid Equipment 62.17
Domino card sales 8 Sundries 93.94
Key deposits paid 118.88 Storage cabinet and delivery
Raffles and refreshments 295.10
12.00
248.40
Total Income 5,407.5 Total Expenses 1,021.2
1 2
Summary £
Balance Brought Forward – Bank 5,996.4
Cash 8
297.11
Income
5,407.5
Less Expenses 1
-
1,021.2
2
Balance Carried Forward 31 [st] Dec 2021 10,679.
88
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Signed …………………………………………………. T Magnay - Treasurer
Signed ……………………………………………………. I Bousfield - Secretary