## **Trustees’ Annual Report for the period**
**From 3[rd] April 2020 To 31[st] March 2021**
**Charity name: Birtley Town Community Bowling Club**
**Charity registration number: 1188899**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The promotion of community
purposes of the charity participation in healthy
as set out in its recreation in Birtley, Gateshead
governing document and surrounding areas. In
particular by the provision of
facilities of playing flat green
bowls.
Summary of the main Para 1.17 and The club provides access to a 6
1.19
activities in relation to rink bowling green with
those purposes for the equipment and guidance on
public benefit, in playing bowls. We have a open,
particular, the activities, friendly, wide base membership
projects or services that encourages the community
identified in the to participate in a healthy low
accounts. impact exercise in the fresh air.
Statement confirming Para 1.18 All trustees have been briefed
whether the trustees and given copies of the guidance
have had regard to the notes and as a responsible group
guidance issued by the we have monthly trustees
Charity Commission on meetings and regular interaction
public benefit with the general membership.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
We took on charity status at a
very challenging time but have
endeavoured to provide a good
Summary of the main and positive bowling experience
Para 1.20
achievements of the to the community during the
charity, identifying the pandemic. We did health and
difference the charity’s safety and safeguarding reviews
work has made to the and put in procedures to allow
circumstances of its some bowling in a time of Covid.
beneficiaries and any We broadened our base to try
wider benefits to society and reach more people by joining
as a whole. an additional bowling league in
an adjoining council area. During
lockdown periods we worked on
planning open days to attract a
more diverse membership base
an obtained a small grant from
Gateshead Council to help with
this. WE also made planters and
filled them with plants to
brighten up the environment
around our club.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
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other
## **Financial Review**
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Review of the charity’s Para 1.21 This is our first year as a CIO and
financial position at the our activities have been severely
end of the period impacted by the pandemic and
membership was not at the level
we hoped. However, we did
receive two small grants from
Gateshead Council to purchase
office equipment to assist in our
efforts to obtain asset transfer.
At the end of this period we have
£6309.60 in the bank. This
includes the transfer of funds
from the defunct bowling club
and the £250 grant.
Statement explaining the Para 1.22 Gateshead Council have told us
policy for holding that the premises we are taking
reserves stating why over needs repairs and
they are held maintenance and we need
reserves in case grant
applications to do this work are
unsuccessful.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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In the past year the main source
of income has been membership
The charity’s principal fees, sale of surplus bowls
sources of funds Para 1.47 equipment and, grants from
(including any Gateshead Council.
fundraising)
None at present
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
An unforeseen emergency putting
pressure on our membership
A description of the Para 1.46 and/or finances
principal risks facing the
charity
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Other
## **Structure, Governance and Management**
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Description of charity’s None held
trusts:
Type of governing Para 1.25 A constitution drawn up and
document voted in at an EGM in February
(trust deed, royal 2020
charter)
How is the charity Para 1.25 Charitable Incorporated
constituted? Organisation
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 We have nine trustees voted in at
methods including the AGM. One third up for
details of any election each year. We advertise
constitutional provisions asking members to put their
e.g. election to post or names forward for all posts
name of any person or Trustees, Secretary, Treasurer,
body entitled to appoint Team Selectors, Chair and try to
one or more trustees get as many people as possible to
take part.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
We have a board of trustees
headed by a chair, supported by a
The charity’s treasurer and secretary.
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Birtley Town Community Bowling Club
Other name the charity
uses
Registered charity 1188899
number
Charity’s principal Durham Road
address Birtley
County Durham
DH3 1NX
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## **Names of the charity trustees who manage the charity**
**Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee whole year (if any)** 1 Margaret Keepin 2 Anthony Magnay Treasurer 3 Audrey Miller Graham 3/4/20 till 12/9/20 4 Patterson 5 Anne Phillipson 6 John Stewart Acting Secretary 7 Les Trotter 8 John White 9 George Wood Chair Trustees committee 10 appoints interim then AGM 11 12 13 14 15 16 17 18 19 20
Corporate trustees – names of the directors at the date the report was approved **Director name**
**None**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
None
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## **Funds held as custodian trustees on behalf of others**
Description of the assets **None** held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
## **Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** George Wood **Full name(s)** George Wood **Position (eg** Chair **Secretary, Chair, etc) Date** 19th October 2021
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