## **Trustees’ Annual Report for the period** **From 1[st] April 2022 Period start date To date** ## **31[st] March 2023 Period end** ## **Charity name: Community Action Ghana** ## **Charity registration number: 1188867** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The prevention or relief of poverty in**
**Ghana by providing items and services**
**to individuals in need and/or other**
**organisations working to prevent**
**poverty**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Successful fundraising of £9,006 to**
**allow the charity to undertake its**
**objectives.**
**Planning and executing fundraising**
**activities such as craft fairs.**
**Planning and initial activities for a**
**village hub refurbishment in Lolobi**
**Ashiambi that will house a Library,**
**Computer Lab, and other rooms for the**
**use of the community.**
**Books have been obtained from Book**
**Aid International to further stock the**
**existing libraries and application has**
**been made for books to furnish Lolobi**
**Hub.**
**An eight cubicle toilet block at Alavanyo**
**Agome was been started and due to the**
**lack of commitment by the community**
**the decision was taken to pause this**
**project.**
**An emergency appeal was launched to**
**replace mattresses that were burned in**
**an electrical fire at EP Technical**
**Vocational Institute in Alavanyo Kpeme.**
**£600 was raised to purchase 20**
**mattresses for the boys who lost theirs**
**in the fire.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees at all times have regard to**
**the guidance issued by the Charity**
**Commission on public benefit and can**
**confirm that members of the**
**communities we have worked with this**
**year have benefitted from increased**
**availability to clean water, clean**
**sanitation and books and a safe place to**| **read them to increase their literacy thus improving their employability.** |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|**Grants are not made as such but the**
**charity buys materials so that the**
**projects can go ahead.**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**The communities are involved in the**
**construction and decoration of the**
**projects as well as providing locally**
**available materials. When this is given a**
**monetary value it approximates to about**
**half of the total cost of the project. Not**
**only is this in itself valuable but it also**
**gives ownership of the project to the**
**community.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The website continues to be accessed**
**regularly and has been viewed in excess**
**of 25,000 times. It is regularly updated**
**and blogs are regularly posted**
**Comments have been made about the**
**positive way we keep individual donors**
**aware of our activities through this**
**medium. We continue to use Facebook,**
**Instagram and LinkedIn to disseminate**
**information.**
**Providing community toilet blocks has**
**made a noticeable difference in the**
**number of infant mortality in all**
**communities where toilet blocks have**
**been built.**
**The libraries are well used as indicated**
**by records of book borrowed and by the**
**fact that many of the books are showing**
**signs of use. The communities also**
**value the safe space that the libraries**
**provide for the youth of the**
**communities where they can gather in**| **early mornings and evenings to study in safe well lit clean environments. There is anecdotal evidence showing that there is less antisocial behaviour from the youth in these communities. We work with seamstresses in the region to make bags of different sizes from locally available cloth which we then sell in the UK to fundraise for the charity. This provides employment in the communities we operate in. We were able to help the students at EP Technical Vocational Institute in Alavanyo Kpeme through an emergency appeal after their dormitory caught fire.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**We have succeeded in completing most**
**of the projects we have been working on**
**in this period and will continue to work**
**on those unfinished projects when**
**funds are available**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We succeeded in raising sufficient**
**funds for the projects we were involved**
**in this year.**| |Investment performance
against objectives|Para 1.41|**We do not invest any monies**| |Other||**It is worth noting that when Trustees**
**visit the projects in Ghana their flights**
**and most of the accommodation and**
**travel costs are met by the individual**
**Trustees. We do not feel it is right that**
**donated monies are used for this.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial position at the end of the**
**year shows that the charity is a viable**
**proposition**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**There are no reserves as such in that**
**monies are carried over from one year**
**to the next and spent on projects the**
**following year. No expenditure is**
**undertaken without funds being**
**available**| |Amount of reserves held|Para 1.22|**none**| |Reasons for holding zero
reserves|Para 1.22|**We have no ongoing liabilities that**
**would need reserves to be called on. If**
**we do not have sufficient funds for a**
**project to be finished we put the project**
**on hold until the funds are raised from**
**individual or larger donors**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no uncertainties about the**
**viability of the charity continuing as a**
**going concern**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**We have raised funds from The**
**Greenhall foundation and individual**
**donors.**
**The number of donors giving regularly**
**has increased.**
**We are also raising funds by attending**
**craft fairs selling items made by**
**seamstresses in the communities we**
**operate in.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The ability to raise funds is the main risk**
**as the sector is extremely tight at the**
**moment. If we are unable to raise funds**
**we will scale back on the number of**
**projects we start.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Operate under the Charity Commission**
**Auspices**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Currently the Trustees are all family**
**members it is not envisaged that other**
**Trustees will be appointed at this time**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**Code of Conduct**
**Safeguarding policy.**
**Trustees are made aware of training**
**opportunities provided by the sector.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The thee trustees are family members**
**and a flat organisational structure is in**
**place where all three have and equal**
**voice.**| |Relationship with any
related parties|Para 1.51|**none**| |Other||| ## **Reference and Administrative details** |Charity name|Community Action Ghana| |---|---| |Other name the charity uses|| |Registered charity number|1188867| |Charity’s principal address|192 Botley Road
Oxford
OX2 0HW| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Adrian Rosser|Chair||| ||Heather Rosser|||| ||Alyrene Rosser|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** **Charity Name No (if any) Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** ## **Total funds Last year** |**Section A Receipts and payments**
**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year**| |---|---|---|---|---| |**A1 Receipts**
Greenhall foundation
**-**
bagsales
**808**
donations
**5,198**
**-**
**-**
**-**
**-**
**-**
**6,006**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 6,006**
**A3 Payments**
Moneytransfer fees
**84**
Internet fees
**47**
Materials
**51**
Sent toghanaprojects
**6,499**
Justgivingfees
**216**
Fundraisingfees
**133**
Postage
**15**
Equipment
**53**
**-**
**_Sub total_ 7,098**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 7,098**
**_Net of receipts/(payments)_ - 1,092**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 1,092**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**3,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,000**
**-**
**-**
**-**
**3,000**
**-**
**-**
**3,000**
**-**
**-**
**-**
**-**
**-**
**3,000**
**-**
**-**
**-**
**3,000**
**-**
**-**
**-**
**-**|**to the nearest £**|**to the nearest £**
**3,000**
**808**
**5,198**
**-**
**-**
**-**
**-**
**-**
**9,006**
**-**
**-**
**-**
**9,006**
**84**
**47**
**51**
**9,499**
**216**
**133**
**15**
**53**
**-**
**10,098**
**-**
**-**
**-**
**10,098**
**- 1,092**
**-**
**-**
**- 1,092**|**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**3,000**|**4,000**| ||||**808**|**-**| ||||**5,198**|**5,866**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**9,006**|**9,866**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**9,006**|**9,866**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**84**|**112**| ||||**47**|**335**| ||||**51**|**206**| ||||**9,499**|**11,859**| ||||**216**|**162**| ||||**133**|**180**| ||||**15**|**22**| ||||**53**|**-**| ||||**-**|**-**| ||||**10,098**|**12,876**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**10,098**|**12,876**| |||||| ||**-**|**-**
**-**
**-**
**-**|**- 1,092**|**- 3,010**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**- 1,092**|**- 3,010**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**1,092**
**-**
**-**
**-**
**-**
**-**
**1,092**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
A C Rosser
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||A C Rosser|4/1/2024| |||||