## The Westway Community and Wellbeing Centre
Registered Charity No. 1188850
## **Annual Report and Financial Statements**
For the year ended 31[st] March 2023
**The Westway Community and Wellbeing Centre**
## Contents
For the year ended 31st March 2023
||Page No.|
|---|---|
|Trustees’ Annual Report|01 – 06|
|Independent Examiner’s Report|07|
|Statement of Financial Activities|08|
|Balance Sheet|09|
|Notes to the Financial Statements|10 – 15|
## **REFERENCE AND ADMINISTRATION DETAILS**
## **Charity Principal Address**
The Westway, 25 Chaldon Road Caterham, Surrey CR3 5PG
## **Westway Trustees**
June Hopkins 20 August 2020 - present Caroline Liggins 20 August 2020 - present Ralph Linsell 1 April 2022 – present Alison Williams 1 April 2022 - present Lesley Dodd 1 October 2019 -16 August 2022 Connie Lewis 20 August 2020 – 27 April 2022 Christopher Botten 1 October 2019 – 26 April 2022 Ian Macaulay 1 April 2022 – 16 December 2022
## **Senior staff**
Claire Richards Westway Centre Manager until end January 2023 Tony Pearce Westway Centre Manager from 1 February 2023/ Joint Centre Manager from 1 September 2023 Mary Marsden Joint Centre Managers from 1 September 2023
## **Structure, governance and management**
Type of governing document: Constitution How constituted: CIO – Foundation (registered 1 April 2020 as amended 17 January 2021) Trustee selection methods: Open request to community made via newsletter, social media, Tandridge Voluntary Action, Informal Interview with Trustee board or representative, Reference checks, Appointment by Trustees
## **Additional governance issues**
Relationship with any related parties: The Westway Charity received an annual £100,000 grant from Tandridge District Council, until 30 September 2022.
The Westway Charity has been discussing a 15 lease for the Westway building with Tandridge District Council.
_[The lease was signed 9 May 2023.]_
01
## **OBJECTIVES AND ACTIVITIES**
## **Summary of the objects of the charity as set out in its governing document**
The objects of the Westway Community and Wellbeing Centre are:
1. To support and work together with people who live in our local area (Caterham and Caterham on the Hill and the neighbourhood, North Tandridge).
2. To link up and work with partners, charities and businesses from health, education, leisure and social care.
3. To be active in our community, running a community centre and an outreach programme so that we can develop services that are needed locally – offering people:
- Somewhere to meet others and learn new skills.
- Somewhere to chat, dine and feel part of the community – combating social isolation and loneliness.
- Somewhere to enjoy music, leisure activities, gardening, arts and crafts.
- Somewhere to volunteer and make a difference.
- Somewhere that’s safe to ask for help, find out information or access more specialist support.
4. We aim to improve the quality of life of people in our area by providing health and wellbeing services:
- Provide an effective multi agency approach to support residents with various health related and wellbeing issues .
- Receive from and make referrals to local authorities, GP surgeries, health organisations, charitable organisations, voluntary groups and other associated services .
- Provide a signposting service to other local organisations and specialist services.
- Not duplicate services provided elsewhere which could be accessed locally unless there should be a specific need to do so.
5. To support people during times of local or national crisis by:
- Providing emotional and practical support
- Being a focal point and link organisation within the community.
We are inclusive and aim to support anyone in need whatever their age or background, whether they are unwell or have a disability, whether they are struggling financially or something else.
02
## **Summary of the main activities undertaken for the public benefit in relation to these objects**
The third year of The Westway Charity has seen us providing services to local people for public benefit:
- The Westway have run an activity and social programme for local people of all ages. Costs to join are kept to a minimum and are waved when they pose a barrier to participation. Activities are planned together with service users and volunteers, and promote social interaction, learning, wellbeing and enjoyment.
- There are 1001 people registered as service users with The Westway.
During this year the charity retained many volunteers to support our wellbeing offer to the local community. The Westway works jointly with local agencies: Salvation Army, Citizens Advice, Community Matrons, Tandridge Wellbeing Service, Hygiene Bank and Food Bank to name a few.
- With a grant from NHS Charities our Outreach service continued to support vulnerable community members – including emotional and practical support such as shopping, travel and prescription collection services, phone befriending, meals on wheels, emergency food parcels. Where appropriate people were signposted to and supported to access services provided by other agencies.
The Westway worked throughout the year in partnership with health and wellbeing services – hosting services to ensure local people were able to access family health, carer, and mental health support, with an aim to reduce health inequality. The Westway trustees have due regard to the Charity Commission’s public benefit guidance and have been mindful of it when exercising their powers and duties in areas of the Charity’s work, where the guidance is relevant. Any private benefits from The Westway operations are incidental, other than to those as a beneficiary.
## **Additional information**
Special note is made of the fantastic contribution made by the Westway Volunteers - people of all ages and backgrounds - who have worked together tirelessly throughout the year.
Volunteers continued to assist in administration, fundraising, activity organisation and backing up the small team of paid staff.
03
## **ACHIEVEMENTS AND PERFORMANCE**
## **Summary of the main achievements of the charity during the year**
The Westway Community and Wellbeing Centre has completed its third year as a charity – notable achievements include:
**Partnership working** - developing community connections with a diverse group of agencies, statutory services and community groups:
- Health partnerships with First Community Health – Children & Family Services, Community Matrons, Health visitors and Tandridge Wellbeing Prescription Services remain successful. The centre continued to support Retinal Eye Screening, Podiatry, Hearing Aid servicing and other related services.
- Delivery Partners such as The Salvation Army, Caterham Foodbank and The Hygiene Bank – working to ensure emergency food, toiletries and fuel vouchers were available to all. Citizens Advice Bureau were also based at the Centre for one day a week to offer support and advice.
- Young Partners such as The Duke of Edinburgh volunteering programme, Caterham School and Clifton Hill - ensuring that The Westway benefits from the contribution young people can make as volunteers. We also offer people with additional needs an ability to complete their workplace training with us.
- Local partners building community resilience such as the Parish Council and Neighbourhood Plan Group.
- Local partners who can help us build an ‘inclusive Westway’ such as Surrey Choices, Age UK, Prospero Theatre Company, The Arc and ESDAR.
- Hosting the Christmas Day Churches Together Christmas lunch, Salvation Army and Rotary Club carol services.
## **Offering inclusive services and activities** – building on previous work;
- Offering a weeklong programme of community activities.
- Running a Meals on Wheels Service and providing a weekly shopping service for users unable to use internet or are housebound – delivered by volunteers.
- Offering Tai Chi and other exercise classes to everyone and introducing additional musical activities – ensuring all activities are inclusive and welcoming to people with learning disabilities and those with dementia.
- Providing a dining area for fresh cooked meals and companionship and hosting weekend lunches to counteract isolation and loneliness.
- Working with local volunteers to develop their own ideas including peer to peer groups for those experiencing mental ill health.
- Supporting our hair care team to work with youngsters on the autistic spectrum.
04
## **Establishing The Westway in the wider community** - identifying local needs:
- Fund raising for and delivering a Welfare / Hardship fund – making awards to those in need.
- Organising (with partners), volunteer and community social events.
- Working closely with Citizens Advice to enable them to meet more vulnerable people and organising our own Outreach Service to offer practical support – including supporting people to deal with plumbing emergencies, light bulb changing, the clearance of rubbish, liaising with statutory services, the provision of phones, clothing and other essentials.
- Shopping and prescription collections continued with those still housebound.
- Support with essential transport utilising Dial-a-Ride resources.
- Supporting drama and dance initiatives.
- Providing support to enable anxious people to get back involved in community life.
- Support for people without bank cards or internet banking to access cash.
- Delivery of emergency food and hygiene packs to those in need.
- Providing IT access and teaching people to use their own devises.
## **FINANCIAL REVIEW**
## **Statement on the policy on reserves**
- The Trust maintains sufficient reserves to meet average monthly expenditure and salaries.
- The Trust’s reserves were held initially in a bank current account then transferred to being held within an existing bank savings account providing an acceptable rate of interest and instant access.
- The trust holds restricted funds in its deposit account.
- The Reserves policy is monitored and reviewed on a regular basis to ensure the charities objectives are financially met and to ensure the reserves policy is sufficient to meet any changing funding requirements and other risks.
## **Further financial review details**
In our third year as a charity we aimed to consolidate our financial position and our cash flow forecast showed us financially sustainable until early 2024. The Westway will require long term funding, working with local Councils, Funders and donors to ensure a mixed funding model is maintained. The Westway planned to apply to the National Lottery once the lease was granted.
During the year under review the funding from Tandridge District Council came to an end 30 September 2022. We established a Next Steps Project and the Friends of the Westway to secure funding to keep the centre open. We want to thank all who gave and continue to give so generously either directly or via our GoFundMe page.
05
Our main contributors were:
- Caterham Hill Parish Council
- Caterham Valley Parish Council
- Community Foundation
- Reigate & Banstead Creating Healthy Communities
- Surrey CC Together Fund (Active Surrey)
- Tandridge District Council.
_We are pleased to report that our application to the National Lottery Community Fund for funding to support our Next Steps Project over the next 5 years was successful (January 2024). This discrete project is primarily designed to help us secure sustainable sources of income in the medium to long term. Alongside our thanks to our community, volunteers and staff for their ongoing encouragement and support, we would also like to thank the National Lottery Community Fund for awarding us this fund and all players of the National Lottery for making the fund possible. This funding will give us some more time to define our future funding streams and allow us to invest carefully in developing those streams. We are developing our sustainability plan to achieve this._
## **Accounting basis**
The trustees agreed that the reported accounts would be changed from a cash accounting basis to accruals basis.
Due to the change in accounting basis used, these accounts show the year ending 31 March 2022 under the accruals basis whereas the prior years’ submission was reported under the cash accounting basis. The year ending March 2022 accounts have been restated to include accruals. These include expenses incurred and not paid as well as income received and not banked as at the end of each financial year stated in these accounts.
## **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
Ralph Linsell Treasurer to the Trustees 29 January 2024
06
## **The Westway Community and Wellbeing Centre**
## Independent Examiner’s Report
For the year ended 31st March 2023
## **Independent Examiner’s Report**
I report to the Trustees on my examination of the accounts of The Westway Community and Well Being Centre for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity trustees of Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.
## **Independent examiner’s statement**
Where the charity's gross income exceeded £250,000 I am qualified to undertake the examination by being a Fellow of the Chartered Association of Certified Accountants which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Chaweevan Williams FCCA Verdant Accountants Limited Chartered Certified Accountants 20-22 Wenlock Road London N1 7GU
Date: 30 January 2024
07
## **The Westway Community and Wellbeing Centre**
## Statement of Financial Activities
For the year ended 31st March 2023
|**Note**
**INCOME FROM:**
**Donations and legacies**
Voluntary Income from donors
Other voluntary income
**Charitable activities**
**Investment income**
**Other income**
**TOTAL INCOME**
**2**
**EXPENDITURE ON:**
**Charitable activities**
**TOTAL EXPENDITURE**
**3**
**Net income / (expenditure)**
Gross transfers between funds
**8**
**Net movement in funds**
**Other recognised gains and losses**
Gain/(loss) on investment asset
**RECONCILIATION OF FUNDS**
Total funds brought forward
**8**
**TOTAL FUNDS CARRIED FORWARD**
**8**|**2023**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**34,459 88,787 123,246**
**88,817 29,000 117,817**
**123,276 117,787 241,063**
**22,536 - 22,536**
**135 - 135**
**- - -**
**145,947**
**117,787**
**263,734**
**121,156 55,835 176,991**
**121,156**
**55,835**
**176,991**
**24,791**
**61,952**
**86,743**
**- - -**
**24,791**
**61,952**
**86,743**
**- - -**
**9,366**
**80,080 89,446**
**34,157**
**142,032**
**176,189**|**2022**|
|---|---|---|
|||**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**|
|||£
£
£
4,105 31,886 35,991
95,353 27,847 123,200|
|||99,458 59,733 159,191
50,000 - 50,000
- - -
11,816 - 11,816|
|||161,274
59,733
221,007|
|||151,908 48,317 200,225|
|||151,908
48,317
200,225|
|||9,366
11,416
20,782
**- -**-|
|||9,366
11,416
20,782
**- - -**
0
68,664 68,664|
|||9,366
80,080
89,446|
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
The notes on pages 10 to 15 form part of these financial statements
08
## **The Westway Community and Wellbeing Centre**
## Balance Sheet
## As at 31[st] March 2023
|Note
**Fixed assets**
Tangible fixed assets
**5**
**Current assets**
Debtors
**6**
Cash at bank and in hand
**Creditors: falling due within one year**
**7**
**Net current assets**
**Net assets less current liabilities**
**TOTAL NET ASSETS**
**RESERVES**
**Restricted funds**
**8**
**Unrestricted funds**
**9**
General fund
**TOTAL FUNDS**|**2023**
**£**
**£**
**-**
**0**
**15,123**
**180,741**
**195,864**
**(19,675)**
**176,189**
**176,189**
**176,189**
142,032
**34,157**
**176,189**|**2022**|**2022**|
|---|---|---|---|
|||**£**
**£**
-
0
35,190
92,216
127,406
(37,960)
89,446
89,446
89,446
89,446
0
89,446||
|||||
||||89,446|
||||89,446|
||||89,446
0|
||||89,446|
These accounts have been prepared in accordance with the Charities Sorp (FRS 102).
These accounts were approved by the Trustees on 30 January 2024 and were signed on its behalf by:
Ralph Linsell Trustee & Treasurer
The notes on pages 10 to 15 form part of these financial statements.
09
## **The Westway Community and Wellbeing Centre**
## Notes to the Financial Statements
For the year ended 31st March 2023
## **1. ACCOUNTING POLICIES**
The following accounting policies have been applied in dealing with items which are considered material in relation to the charity’s accounts.
## **Basis of preparation**
The financial statements have been prepared in accordance with applicable accounting standards and the Charities SORP (FRS 102), in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (SORP 2015 FRS 102) and under the historical cost accounting rules. The basis of accounting has been changed from Receipts & Payments to an Accruals basis.
## **Incoming resources**
The accounts are prepared on an accruals basis of accounting: income is recognised when receivable, except for donations of all kinds that are recognised when received: income tax recoverable is recognised at the same time as the donation. Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the charity. Legacies are only recognised when received. Donated goods are recognised at fair value.
Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received. A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance condtions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.
## **Resources Expended**
'Resources expended’ has a wider meaning than ‘expenditure’: it excludes the costs of fixed assets that are capitalised but includes their subsequent depreciation on the basis set out below. The categories are defined by the SORP 2015 are:
- Costs of generating funds are those incurred in fundraising.
- Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes all costs that can be allocated directly to such charitable activities.
- Governance costs include those associated with meeting the constitutional and statutory requirements of the charity and include accountancy fees.
## **Funds**
General funds represent funds that are not subject to any restrictions regarding their use and are available for application of the charity ordinary purposes.
## **Fixed assets and depreciation**
Items of plant and equipment used within the charity and others premises are capitalised where acquisition value exceeds £11,000. Depreciation rates are:
|Computer Equipment|4 years|
|---|---|
|Fixtures & Fittings|4 years|
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
10
## **The Westway Community and Wellbeing Centre**
## Notes to the Financial Statements
For the year ended 31st March 2023
|**2.**
**INCOME**
**2023**
**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**Voluntary income from donors**
Donations from Individuals
**28,859 330 29,189**
Donations from organisations/Companies
**4,342 88,457 92,799**
Income tax recoverable – Gift Aid
**1,258**
**1,258**
**34,459 88,787 123,246**
**Other voluntary income resources**
Grants
**50,000 29,000 79,000**
Other income
Meals on Wheels / Café
**22,735 - 22,735**
Activities/Events
**16,082 - 16,082**
**88,817 29,000 117,817**
**Total donations and legacies**
**123,276 117,787 241,063**
**Incoming resources from charitable activities**
Membership Fees
**7,247**
**7,247**
Venue Hire
**15,289 - 15,289**
**22,536 - 22,536**
**Investment income**
Interest income
**135 - 135**
**135 - 135**
**Other income**
Miscellaneous
**- - -**
**- - -**
**Income from charitable activities**
**22,671**
**0**
**22,671**
**TOTAL INCOME**
**145,947**
**117,787**
**263,734**||
|---|---|
||**2022**|
||Unrestricted Restricted
Total
Funds
Funds
Funds|
||£
£
£
2,448 2,186 4,634
1,657 29,700 31,357
**-**
-|
||4,105 31,886 35,991|
||68,782 27,847 96,629
23,323**-**
23,323
3,248**-**3,248|
||95,353 27,847 123,200|
|||
||99,458 59,733 159,191|
||2,532**-**
2,532
47,468 - 47,468|
||50,000 - 50,000|
||**- -**-|
||- - -|
||11,816 - 11,816|
||11,816 - 11,816|
|||
||61,816
0
61,816|
|||
||161,274
59,733
221,007|
11
## **The Westway Community and Wellbeing Centre**
## Notes to the Financial Statements
For the year ended 31st March 2023
## **3. EXPENDITURE**
|**3.**
**EXPENDITURE**|||||||
|---|---|---|---|---|---|---|
|||**2023**|||**2022**||
||**Unrestricted **|**Restricted**|**Total**|**Unrestricted **|**Restricted**|**Total**|
||**Funds**|**Funds**|**Funds**|**Funds**|**Funds**|**Funds**|
||**£**|**£**|**£**|**£**|**£**|**£**|
|**Activities directly relating to the activities of the charity**|||||||
|Catering - Food and Drink|12,085|-|12,085|9,913|4,206|14,119|
|Other Entertainment & Activities|(556)||(556)|(130)|2,646|2,516|
|Entertainment & Activities - Events|9,631|-|9,631|4,726|-|4,726|
|Entertainment & Activities - Fitness classes|7,448|-|7,448|759|-|759|
||||-|||-|
|**Total Direct costs**|**28,608**|**-**|**28,608**|**15,269**|**6,852**|**22,121**|
|**Support Costs**|||||||
|Consulting|653|390|**1,043**|324|670|994|
|Health and Safety|(1,713)|1,062|**(651)**|1,756|917|2,673|
|HR costs|60|274|**334**|0|182|182|
|Insurance|(99)|1,095|**996**|621|311|932|
|Managed IT Services|3,360|676|**4,036**|2,766|1,075|3,841|
|Office equipment and furniture – not capitalised|1,925|4,916|**6,841**|7,180|2,907|10,087|
|Printing, Postage & Stationery|3,713|-|**3,713**|2,171|705|2,876|
|Repairs & Maintenance|(1,424)|3,146|**1,722**|9,495|569|10,064|
|Staff Costs - note 4|75,851|20,864|**96,715**|95,598|29,723|125,321|
|Travel - National|396|1,940|**2,336**|1,322|1,454|2,776|
|Welfare and Ukrainian Support Fund|25|7,370|**7,395**|906|1,978|2,884|
|Examination & Accountancy fees|8,244|300|**8,544**|6,405|-|6,405|
|General expenses|1,555|13,802|**15,357**|8,095|974|9,069|
|**Total Support Costs**|**92,548**|**55,835**|**148,383**|**136,639**|**41,465**|**178,104**|
||||||||
|**TOTAL EXPENDITURE**|**121,156**|**55,835**|**176,991**|**151,908**|**48,317**|200,225|
12
## **The Westway Community and Wellbeing Centre**
## Notes to the Financial Statements
For the year ended 31st March 2023
## **4 STAFF NUMBERS AND COSTS**
The average number of staff (full time equivalent) working for the charity during the year was as follows;
|Total
No employee was paid more than £60,000. The aggregate payroll costs were as follows;
Wages and salaries
Social security costs|**2023**
2022|
|---|---|
|||
||**4**5|
||**£**
£
94,861 120,774
1,854 4,547|
||96,715 125,321|
13
## **The Westway Community and Wellbeing Centre**
## Notes to the Financial Statements
For the year ended 31st March 2023
**5. TANGIBLE FIXED ASSETS**
|**Cost or valuation**
At beginning of year
Additions
Disposals
At the end of the year
**Depreciation**
At beginning of year
Disposals
Charged in year
At the end of the year
**Net book value**
At 31 March 2023
At 31 March 2022|**Computer**
**equipment**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
-|**Fixtures &**
**Fittings**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
-|**Total**|
|---|---|---|---|
||||**£**
**-**
**-**
**-**|
||||**-**|
||||**-**
**-**
**-**|
||||**-**|
||||**-**|
||||-|
**Note** : No expenses have been capitalised in 2023 (2022 Nil)
## **6 DEBTORS**
|**6**
**DEBTORS**|||
|---|---|---|
|Trade debtors
Prepayments and accrued income|**2023**
**£**
**5,092**
**10,031**
**15,123**|2022|
|||£
35,190
-|
|||35,190|
## **7 CREDITORS DUE WITHIN ONE YEAR**
|**7**
**CREDITORS DUE WITHIN ONE YEAR**|||
|---|---|---|
|Trade creditors
Social Security and other taxes
Accruals and deferred income
Other creditors|**2023**
**£**
**1,865**
**2,638**
**14,893**
**279**
**19,675**|2022|
|||£
6,409
22,731
8,895
(75)|
|||37,960|
14
## **The Westway Community and Wellbeing Centre**
## Notes to the Financial Statements
For the year ended 31st March 2023
|**8**
**UNRESTRICTED AND RESTRICTED**
**Unrestricted Funds:**
General Fund
**Total unrestricted funds**
**Total restricted funds**
**Total funds**
**9**
**UNRESTRICTED FUND**
Reserves at the beginning of the year
Net (outgoing) / incoming reserves
Gross Transfer between funds
Reserves at the end of the year
**10**
**COMMITMENTS**|**– MOVEMENT IN FUNDS**
**Balance at**
**Incoming**
**31 Dec 2022**
**Resources**
**£**
**£**
9,366
145,947
**9,366**
**145,947**
**80,080**
**117,787**
**89,446**
**263,734**|**Resources**
**Expended**
**£**
(121,156)
**(121,156)**
**(55,835)**
**(176,991)**|**Transfers**
**£**
0
**0**
**0**
**0**
**2023**
**£**
**9,366**
**24,791**
**0**
**34,157**|**Balance at**
**31 Dec 2023**|
|---|---|---|---|---|
|||||**£**
34,157|
|||||**34,157**|
||||||
|||||**142,032**|
||||||
|||||**176,189**|
|||||**2022**|
|||||**£**
**0**
9,366
0|
|||||**9,366**|
||||||
There were no capital commitments entered into during the year.
15