## **Trustees' Annual Report for the period** |**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||1st|April|2021||31st|March|2022| ## Section A Reference and administration details **Charity name**[The Westway ] Community & Wellbeing Centre **Registered charity number (if any)** 1188850 **Charity's principal address** The Westway 25 Chaldon Road Caterham, Surrey **Postcode** CR3 5PG ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office**
**(if any)**|**Dates acted if not for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||June Hopkins|Chair|20 August 2020 - present|| ||Caroline Liggins||20 August 2020 - present|| ||Lesley Dodd||1 October 2019 – 16thAugust 2022|| ||Connie Lewis||20 August 2020 – 27thApril 2022|| ||Christopher Botten||1 October 2019 – 26thApril 2022|| ||Jeremy Webster||1 October 2019 – 1stJuly 2021|| ||Ian Macaulay||1 April 2022 – 16thDecember 2022|| ||Alison Williams||1 April 2022 - present|| ||Ralph Linsell||1 April 2022 - present|| |||||| ## **Names and addresses of advisers** |**Type of adviser **|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Volunteering Advisor|Lynne Martin|Tandridge Voluntary Action, Oxted| |Health Advisor|Dr Richard Wright|Eothen House Surgery, Caterham, CR3 6JU| |Transport Advisor|Patrick Cannon|East Surrey Dial a Ride, The Westway, Caterham, CR3 5PG| |Council Advisor|Alison Boote|Tandridge District Council, Oxted,| |Parish Cllr Advisor|Annette Evans|Caterham Valley Parish Council, Caterham| |Parish Cllr Advisor|Sakina Bradbury|Caterham Valley Parish Council, Caterham| **TAR – The Westway 2021 / 22** Charity No: 1188850 1 **Name of chief executive or names of senior staff members** Claire Richards – Westway Manager ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution CIO - FOUNDATION How the charity is constituted Registered 01 Apr 2020 as amended on 17 Jan 2021 1. Open request to community made via newsletter, social media, Tandridge Voluntary Action Trustee selection methods 2. Informal Interview with Trustee board or representative 3. Reference checks 4. Appointment by Chair ## **Additional governance issues** |Relationship with any related
parties;|The Westway Charity receives an annual £100,000 grant from Tandridge
District Council.
In March 2019 the Tandridge District Council Housing Committee agreed
that:
“… in accordance with its delegated powers, the Committee determines
that in principle, a contract for providing activities from the Douglas
Brunton Centre (renamed The Westway), which includes reducing social
isolation among older people, be offered to a Community Interest
Company (now The Westway Charity), commencing on the 1st October
2019 for an initial three-year period with the potential for an extension
following review.”
The Westway Charity is independent – Tandridge District Council Officers
continue to have oversight of the initial aims that the centre should operate
in a way that reduces social isolation among older people. They nominate
an advisor to the Trustee Board.
The above arrangement will end in 2022 / 23 when the Westway Charity
will take a 15 lease for the Westway building.| |---|---| **TAR – The Westway 2021 / 22** Charity No: 1188850 2 ## **Section C Objectives and activities** The objects of the Westway Charity are: 1. To support and work together with people who live in our local area (Caterham and Caterham on the Hill and the neighbourhood). 2. To link up and work with partners, charities and businesses from health, education, leisure and social care. 3. To be active in our community, running a community centre and an outreach programme so we can develop services that are needed locally – offering people: **Summary of the objects of the charity set out in its governing document** - Somewhere to meet others and learn new skills. - `o` Somewhere to chat, dine and feel part of the community – combating social isolation and loneliness. - `o` Somewhere to enjoy music, leisure activities, gardening, arts and crafts. `o` Somewhere to volunteer and make a difference. `o` Somewhere that’s safe to ask for help, find out information or access more specialist support. 4. We aim to improve the quality of life of people in our area by providing health and wellbeing services: `o` provide an effective multi agency approach to support residents with various health related and wellbeing issues `o` receive from and make referrals to local authorities, GP surgeries, health organisations, charitable organisations, voluntary groups and other associated services `o` provide a signposting service to other local organisations and specialist services `o` not duplicate services provided elsewhere which could be accessed locally unless there should be a specific need to do so 5. To support people during times of local or national crisis by `o` providing emotional and practical support `o` being a focal point and link organisation within the community We are inclusive and aim to support anyone in need whatever their age or background, whether they are unwell or have a disability, whether they are struggling financially or something else. **TAR – The Westway 2021 / 22** Charity No: 1188850 3 The second year of The Westway Charity has seen us providing services to local people for public benefit: - The Westway have run an activity and social programme for local people of all ages. Costs to join are kept to a minimum and are waved when they pose a barrier to participation. Activities are planned together with service users and volunteers, and promote social interaction, learning, wellbeing and enjoyment. - The centre re-started full operations as the nation came out of lockdown and people grew in confidence. - The centre and large volunteer team supported the delivery of a GP led vaccine centre – at its close in Dec 21, it had delivered over 75,000 jabs. - There are 550 people registered as service users with The Westway. ## **Summary of the main activities undertaken for the public benefit in relation to these objects** - During this year the charity retained many volunteers to support our wellbeing offer to the local community. The Westway work jointly with local agencies: Salvation Army, CAB, Community Matrons, Tandridge Wellbeing Service, Hygiene Bank and Food Bank to name a few. - With a grant from NHS Charities our Outreach service continued to support vulnerable community members – including emotional and practical support such as shopping, travel and prescription collection services, phone befriending, meals on wheels, emergency food parcels. Where appropriate people were signposted to and supported to access services provided by other agencies. The Westway worked throughout the year in partnership with health and wellbeing services – hosting services to ensure local people were able to access family health, carer, and mental health support, with an aim of reducing health inequality. The Westway trustees have due regard to the Charity Commission’s public benefit guidance and have been mindful of it when exercising their powers and duties in areas of the Charity’s work, where the guidance is relevant. Any private benefits from The Westway operations are incidental, other than to those as a beneficiary. ||Special note is made of the fantastic contribution made by the Westway Volunteers| |---|---| ||- people of all ages and backgrounds - who have worked together tirelessly| ||throughout the year.| |**Additional**|| |**Information**|As a new charity their contribution and enthusiasm in difficult circumstances has| ||been immeasurable.| ||Volunteers have taken leads in administration, fundraising, activity organisation,| ||backing up the small team of paid staff.| **TAR – The Westway 2021 / 22** Charity No: 1188850 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** The Westway Community and Wellbeing Centre has completed its second year as a charity – notable achievements include: **Partnership working** - developing community connections with a diverse group of agencies, statutory services and community groups; - Health partnerships with First Community Health – Children & Family Services, Community Matrons and Tandridge Wellbeing Prescription Services remain successful. The centre now also supports Retinal Eye Screening, podiatry and other related services. - Delivery Partners such as The Salvation Army, Caterham Foodbank and The Hygiene Bank – working to ensure emergency food, toiletries and fuel vouchers are available to all. - Young Partners such as The Duke of Edinburgh volunteering programme, Caterham School and Clifton Hill Special School - ensuring The Westway benefits from the contribution young people can make as volunteers. - Local partners building community resilience such as the Parish Council and Neighbourhood Plan Group. - Local partners who can help us build an ‘inclusive Westway’ such as Surrey Choices, Prospero Theatre company and The Arc. - Hosting the Christmas Day Churches Together Christmas lunch, Salvation Army and Rotary Club carol services. - **Offering inclusive services and activities** – building on previous work; `o` Offering a weeklong programme of community activities. `o` Running a Meals on Wheels Service – delivered by volunteers. - Offering tai chi for everyone and introducing additional musical activities – ensuring all activities are inclusive and welcoming to people with learning disabilities, those with dementia. - Opening our dining room for fresh cooked meals and companionship. - `o` Working with local volunteers to develop their own ideas including peer to peer groups for those experiencing mental ill health. - `o` Supporting our hair care team to work with youngsters on the autistic spectrum. - **Establishing The Westway in the wider community** - identifying local needs; `o` Offering our adapted bathroom to those needing accessible facilities due to changed mobility, hardship or temporary housing. `o` Fund raising for and delivering a Welfare / Hardship fund – making awards to those in need. **TAR – The Westway 2021 / 22** Charity No: 1188850 5 - Providing information about pandemic issues and supporting people access vaccination opportunities. - Organising (with partners), volunteer and community social events. **Supporting Others** – using The Westway to help other agencies deliver their own programme of activities and thus widening our community reach: - Fund raising events for Dial-a-Ride and Bletchingley Skills Centre for people with disabilities. - Supporting drama and dance initiatives. - Working closely with Citizens Advice to enable them to meet more vulnerable people and organising our own Outreach Service to offer practical support – including supporting people deal with plumbing emergencies, light bulb changing, the clearance of rubbish, liaising with statutory services, the provision of phones, clothing and other essentials. - Shopping and prescription collections continued with those still housebound. - Support with essential transport utilising Dial-a-Ride resources. **As Covid rates declined** we began: - Providing support to enable anxious people to get back involved in community life. - We developed a full programme of activities – re-introducing popular sessions and introducing new activities. Sunday lunches and community dining returned. - Support for people without bank cards or internet banking to access cash. Delivery of emergency food and hygiene packs to those in need. - Providing IT access and teaching people to use their own devises. **TAR – The Westway 2021 / 22** Charity No: 1188850 6 ## **Section E Financial review** The Trust will build and maintain sufficient reserves to meet: **Brief statement of the** • fluctuations in short-term expenditure. **charity’s policy on reserves** • Regular maintenance requirements. • provision of alternative services in the event of a major loss of facilities. The Trust’s reserves will be held in a current account and in savings accounts (if needed) with any reputable financial organisation providing an acceptable rate of interest and instant access. The level of these reserves shall be equivalent to three months gross expenditure. Any changes to these banking arrangements must be approved by the Trustees at a Trustee’s meeting. The Centre Manager or Bookkeeper will report on changes to the reserves to the Trustees. The Trustees will review the locations and the levels of the reserve funds to determine any adjustments to be made. **Details of any funds materially** N/A **in deficit Further financial review details (Optional information)** You **may choose** to include In our second year as a charity we have consolidated our financial additional information, where position – working with local Councils, Funders and donors to ensure a relevant about: mixed funding model is maintained. - the charity’s principal The ongoing pandemic led to the Charity diversifying – including opening - sources of funds (including as a vaccine centre with costs met by NHS England. - any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** These accounts were prepared on a receipts and payments basis. Utilities recharges and professional fees related to 2021/2022 were paid in year 2022 / 2023. **TAR – The Westway 2021 / 22** Charity No: 1188850 7 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** June Hopkins Ralph Linsell **Position (eg Secretary, Chair,** Trustee **etc)**[Chair of Trustees ] **Date** 23rdJanuary 2023 **TAR – The Westway 2021 / 22** Charity No: 1188850 8 |Period end date
01/04/2021
31/03/2022
**Charity Name**
**No (if any)**
**The Westway Community and Well Being Centre**
**1188850**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**|**CC16a**| |---|---| ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest to the nearest
to the nearest £ to the nearest £ to the nearest £
£ £
A1 Receipts
- - - - -
Donations from Individuals 4,634 - - 4,634 16,334
- 57,604 - 57,604 68,124
Donations from organisations/Companies
Grants 68,782 1,600 - 70,382 119,356
Meals on Wheels / Café sales 23,323 - - 23,323 11,112
Venue Hire 39,303 - - 39,303 5,682
Activities/Events 3,250 - - 3,250 840
Membership fees 2,457 - - 2,457
Other Revenue 11,815 - - 11,815 -
Sub total (Gross income for AR) [ 153,563 ] 59,204 - 212,767 221,448
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 153,563 59,204 - 212,767 221,448
A3 Payments
- - - - -
Cost of Activities/Events
21,693 - - 21,693 26,568
Transport /Travel
3,996 3,996 6,263
Staff costs
102,590 102,590 99,723
Welfare
2,996 2,996 4,347
Health & Safety
2,747 2,747 1,719
Repairs and Maintenance 8,175 - - 8,175 4,597
Printing and Stationery 2,876 - - 2,876 3,777
IT costs
4,360 - - 4,360 6,290
Insurance
932 - - 932 844
Utilities
5,447 - - 5,447 16,040
Professional fees and services
1,083 - - 1,083 11,681
Other equipment
5,709 5,709 5,899
Other expenses
1,330 1,330 1,468
- - - - -
Sub total 163,933 - - 163,933 189,216
A4 Asset and investment
purchases, (see table)
- - - - 4,704
- - - -
Sub total - - - - 4,704
Total payments 163,933 - - 163,933 193,920
Net of receipts/(payments) - 10,370 59,204 - 48,834 27,528
**----- End of picture text -----**
|**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**101,084**
**- 29,647**|**- 101,084**
**73,031**|**-**
**-**|**-**
**43,384**|**-**
**15,856**| |---|---|---|---|---|---| ||**61,067**|**31,151**|**-**|**92,218**|**43,384**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
Petty Cash
Current account
Amenities account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**180**
**267**
**59,556**
**30,884**
**1,330**
**-**
**61,067**
**31,151**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
June Hopkins
Ralph Linsell|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
23.1.23
23.1.23| Downs & Co. Genesis House 1 & 2 The Grange High Sireel Weslerham KenlTN16 1AH Telephone". 01959 $65772 Fax.. D1959 565170 E-mail". info¢@downsandrL).ct).uk Independent examiner's report to the trustees of The Westway Charitsble Incorporated Organisation (the C.l.O) I report to the trustees on my examination ofthe accounts ofThe Westway C.l.O for the year ended 31" March 2022. Chartered Certffied Accountants ACCA Responsibilities and basisol report A5 the charity trustees of the C.l.O you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Aty). I report in respect of my examination of the CIO'S accounts carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145151{bl of the Art. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to mv ttention in connection with the examination giving me cause to believe that in any material respect.. l. Accounting records were not kept as required by section 130 of the Act,. or 2. The accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the acc unts to be reached. Si8ne Name: B n Downs Downs & Co ACCA Address-. 1-2 The Grange, High Street. Westerham. TN16 IAH Date.. 23 ) 2023 Rtgi5mdby ThE Ass￿L•ll￿n0f(￿•rtt￿d ftnifKd A¢coumaTrts Rrytytrrediw ihp l •iled Rrykltt16Da I149￿￿.