## **Thetford Vineyard Church** ## **Annual Report and Statement of Accounts** **For the Year Ended 31[st] March 2021** Charity Registration Number: 1188794 1 Thetford Vineyard Church Annual Report and Statement of Accounts For the Year Ended 31st March 2021 ## **Contents** Page 3 Legal and Administrative Information Page 4 Trustees’ Report Page 6 Statement of Financial Activities Page 7 Trial Balance Page 8 Balance Sheet Page 9 Notes to the Accounts 2 ## **Thetford Vineyard Church** ## **Legal and Administrative Information** Charity Registration Number 1188794 Date of Registration 30[th] March 2020 Start of Financial Year 1[st] April 2020 End of Financial Year 31[st] March 2021 Trustees as of 31[st] March 2021 Lorraine Burke Matthew Bush Phillip Willcox Governing Document Constitution, last amended 30[th] March 2020. Additional Information Thetford Vineyard Church is part of Vineyard Churches UK and Ireland (VCUKI). Charitable Objects To advance the Christian religion for the public benefit in accordance with the statement of faith found in the governing document in such parts of the United Kingdom and the world through: - The organisation and provision of Christian worship - The provision of such facilities and services as are appropriate for the church, to enable it to fulfil its mission to the members of the church, visitors to the church and the local community and the wider community - The provision of facilities for Christian training and service - The support and provision of Christian evangelism and outreach - The provision of assistance to the wider Christian church in its ministries. Registered Address 25 Woodlands Drive Thetford Norfolk IP24 1JU Primary Bankers Lloyds Bank 35 King Street Thetford IP24 2AX 3 ## **Thetford Vineyard Church** ## **Trustees’ Report** ## Impact of Covid-19 Pandemic Thetford Vineyard Church received charity status on 30[th] March 2020 and was formally commissioned by its’ sending-Church (West Suffolk Vineyard Church) on the 5[th] July, during the Covid-19 pandemic. Since then, varying government-imposed restrictions have, at times, forced us to change the way we stay connected with one another as a Church and engage with our community. Life-groups and weekly prayer were moved online via zoom. Despite the obvious downsides, we discovered clear advantages to meeting online during this time – many people who would have struggled to join in, could now do so. This was highlighted during the Alpha course that we ran – allowing people to join in irrespective of location or of childcare responsibilities. As restrictions eased during 2020, we supplemented our online mid-week Life-groups and prayer with in-person gatherings, launching “Meet-6 Sundays”. This provided an opportunity to connect in a range of environments in line with the “rule of six”. During 2021, as restrictions were eventually eased to allow larger gatherings, we regularly met together outside – sharing meals and worshipping together. ## Activities and Performance - **Prayer -** We hold a weekly 30–40-minute prayer meeting called “The Lamp Room’ over zoom in which we pray for the town, world events and listen for prophetic leading. - **Alpha -** We ran the 8-week Alpha course starting in September 2020 over zoom. This allowed those who wished to explore Christianity a welcoming and safe place to share their views and ask questions. - **Growkids Thetford -** Growkids is the compassion project launched by the church in Autumn 2020 that aims to provide free clothing for children aged 0-11, to anyone who needs it, regardless of income, background, or faith. A room was secured in the Charles Burrell Centre which places us within a central hub that also contains the Toy Library, Community Supermarket, and other essential services. We negotiated a start-up rental agreement and renovated the room with efforts from the church and wider community. We have built relationships with other agencies who refer clients to us. A team of volunteers have been trained and DBS-checked. Because of government restrictions, we have been offering a non-contact pick-up “click and collect” service. As of 31[st] March 2021, we have provided over 115 bags of clothing. As the economic consequences of Covid-19 are realised we only see the need for Growkids increasing. The financial cost of setting up Growkids and the ongoing rental costs have been met by donations from Church members. However, Growkids was successful in receiving a £300 grant from Thetford Town Council in January 2021 and we note that this project may be eligible for future grant applications. - **The Allotment -** The community allotment has become a great place to meet and spend time together. We have continued to develop the physical structure of the space to be ready for the community to use fully. The shed was completed in the winter months and 2 large water tanks installed. In Spring 2021 a polytunnel was added and a pond built. 4 - **Serve Schools** – Over the second half of 2020 we served Norwich Road, Raleigh Infant Academy and Queensway Schools. This was well received by schools struggling with budgets. We provided caretaking services and painting as well as leaving treat packages in staff rooms. We also felt led to lighten the load of teachers creating content from home and so provided several films for the teachers to use in class and for students at home over the Easter period. These were made with leaders of churches from across the town and were very well received. Each Primary School also received a hamper, packed by volunteers, to thank the staff for their efforts during a testing year. - **Christmas 2020 -** In December 2020 we delivered an online Christingle service with free craftalong bags available to anyone in the town. Church members also purchased Christmas presents for children linked with the Vera Trust recovery project (for those escaping domestic abuse) and provided hampers for the mums of these families. ## Financial Review - Total income during the financial year ending 30[th] March 2021 was £15,620.68 - Total expenditure during the financial year ending 30[th] March 2021 was £2,845.69 - The deficit of £810.64 in the Growkids (restricted) fund is met by the surplus in the General (unrestricted) fund - Thetford Vineyard Church finished the year ending 30[th] March 2021 with assets of £12,774.99 (£12,435.56 cash) 5 ## **Statement of Financial Activities** ## **For the Year Ended 31st March 2021** **----- Start of picture text -----**
Incoming resources Unrestricted £ Restricted £ Total £
Donations & Legacies 15,034.68 75 15,109.68
Other 211 300 511
Total incoming resources 15,245.68 375 15,620.68
Resources Used
Charitable Activities 1,660.05 1,185.64 2,845.69
Total resources used 1,660.05 1,185.64 2,845.69
Net Incoming / Outgoing 13,585.63 -810.64 12,774.99
Resources (before transfers)
Fund Transfers In 0 0 0
Fund Transfers Out 0 0 0
Net Incoming / Outgoing 13,585.63 -810.64 12,774.99
Resources (before gains/losses)
Investment Gains (or Losses) 0 0 0
Net Incoming / Outgoing 13,585.63 -810.64 12,774.99
Resources (before Asset
Revaluation)
Asset Revaluation 0 0 0
Net Movement of Funds 13,585.63 -810.64 12,774.99
Total Funds Brought Forward 0 0 0
Total Funds Carried Forward 13,585.63 -810.64 12,774.99
Represented By
General (Unrestricted) 13,585.63 0 13,585.63
Hardship Fund (Restricted) 0 50 50
Growkids (Restricted) 0 -860.64 -860.64
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6 ## **Trial Balance** ## **For the Year Ended 31st March 2021** **----- Start of picture text -----**
Account Debit £ Credit £
Assets
Thetford Vineyard Church 12,435.56
Accounts Receivable 0
Prepayments 0
Fixed Assets 339.43
Liabilities 0
Income
General (Unrestricted): Donations: One Off Gifts 9,084.68
General (Unrestricted): Donations: Regular Donations 5,950.00
General (Unrestricted): Gift Aid: Gift Aid 0
General (Unrestricted): Other Income: Other 211
Growkids (Restricted): Donations: One Off Gifts 25
Growkids (Restricted): Other Income: Other 300
Hardship Fund (Restricted): Donations: Regular Donations 50
Expenditure
General (Unrestricted): Admin: Equipment & Consumables 29.99
General (Unrestricted): Admin: Licences 220.21
General (Unrestricted): Admin: Safeguarding 144.6
General (Unrestricted): Building: Rent 44
General (Unrestricted): Comms: Design & Print 133.2
General (Unrestricted): Community and Outreach: Allotment 225.71
General (Unrestricted): Community and Outreach: Youth and Kids 25.86
General (Unrestricted): Compassion: Other 836.48
Growkids (Restricted): Compassion: Growkids 1,185.64
Net Gains (or Losses)
Investments 0
Reserves 0
TOTAL 15,620.68 15,620.68
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7 ## **Balance Sheet** ## **For the Year Ended 31st March 2021** **----- Start of picture text -----**
Unrestricted Restricted Prior Year
£ £ Total £ £
Current Assets
Cash 13,246.20 -810.64 12,435.56 0
Non-Current Assets
Fixed Assets 339.43 0 339.43 0
Investments 0 0 0 0
Current Liabilities 0 0 0 0
Non-Current Liabilities 0 0 0 0
Total Net Assets (Assets Minus Liabilities) 13,585.63 -810.64 12,774.99 0
Represented By
General (Unrestricted) 13,585.63 13,585.63 0
Hardship Fund (Restricted) 50 50 0
Growkids (Restricted) -860.64 -860.64 0
**----- End of picture text -----**
8 ## **Notes to the Accounts** **COVID-19** Due to a reduced banking service during the Covid-19 pandemic, it was not possible to set-up a bank account until November 2020. **GIFT-AID** As a registered charity, Thetford Vineyard Church is eligible to claim Gift-Aid. In the financial year ending 31[st] March 2021, no gift-aid claim was made and so it is not included in this report. **PAYMENTS TO STAFF AND TRUSTEES** Senior Pastors and trustees are currently unpaid. No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them. **RISK ASSESSMENT** The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. **RESERVES POLICY** The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil Its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. **PUBLIC BENEFIT** The charity acknowledges its’ requirement to demonstrate clearly that It must have charitable purposes or 'aims' that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The trustees confirm that they have paid due regard to the Charity Commission’s guidance on public benefit before deciding what activities the charity should undertake. 9 The financial statements were approved by the Board of Trustees on signed on its behalf by.. 72(ulzi and were Lorraine Burke (Chair of Trustees) at w Bush ITrusteel Philip Will oxl rusteel io