# Mount Road Baptist Church, Hinckley Trustees Annual Report and Financial Statements Year ending 31 December 2021 ## Contents 1 Front Page 2 Contents 3 Legal and Administrative Information 4 - 8 Trustees Annual Report 9 Financials – Receipts and Payments 10 Financials – Assets and Liabilities 11 - 12 Independent Examiners Report ## **Mount Road Baptist Church, Hinckley** ## **Legal and administrative Information** The Trustees present the report and independently examined financial statements for the year ended 31 December 2021 ## T **rustees** Property Grace Baptist Trust Corporation, a company limited by guarantee. Registered in England number 592488 Registered Office: 19, Croydon Road, Caterham, Surrey CR3 6PA Assets The trustees are the Elders and Deacons listed below. They have held office during the period 1[st] January to 31 December 2021 unless otherwise stated. ## **Governing Document** Deed of Trust dated 7 September 2005 ## **Registered Charitable Status** Registered Charity 1188784 With effect from 27 March 2020 ## **Principal Address** Mount Road Baptist Church 41 Mount Road Hinckley Leicestershire LE10 1AD ## **Elders** Adrian Parkinson ## **Deacons** Richard Stevens, John Leigh, David Botterill, James McQueen, Ian Hards ## **Independent Examiner** Keith Wrangles 249 Coleshill Heath Road Marston Green Birmingham B37 7HY ## **Banker** Lloyds Bank Nuneaton ## **Trustees Annual Report** ## **Aims and Objectives** The object of Mount Road Baptist Church, Hinckley is to advance the Christian faith for the public benefit, in accordance with the Church’s Trust Deed dated 7 September 2005 and the Church’s Constitution dated 2011 in particular, but not exclusively, by spreading the Gospel of the Lord Jesus Christ. To achieve this, Mount Road Baptist Church, Hinckley - Maintains a place of public worship for the service of Almighty God - • Maintains and observes its Christian doctrines - Helps to support and care for missionaries worldwide - Informs members, friends and the wider public of the charity’s activities - Promotes spiritual teaching in a wide sense and - Promotes a clear set of values on morals and ethics - • Encourages civilized behavior for the benefit of public well-being ## **Public Benefit** The Trustees have regard for the Charity Commission’s guidance on the public benefit requirement. They are aware of the need to ensure that Mount Road Baptist Church, Hinckley is meeting its obligation to provide public benefit. The Church’s purposes comply directly with the following of the Charities Acts descriptions of “charitable purpose” - _a) the advancement of religion_ In each of the aims above, the objective is to advance the Christian religion - _b) the prevention or relief of poverty_ From time to time needs and situations are made know to the Trustees, by the charity’s members and friends so that members and friends can be involved in giving to relieve poverty - _c) the advancement of education_ Theological education is advanced through the specific work of those appointed to preach and teach within the Church and by those missionaries who are supported by the Church The Trust Deed permits the trust property and premises to be used as a place of public worship for the service of Almighty God, education of young persons and other purposes connected with the work of a Christian church, in accordance with the New Testament, by persons forming the church and assembling for worship, holding the doctrines set out in the Baptist Confession of Faith 1689 as re-stated in or varied by the Baptist Confession of Faith 1966 ## **Strategies** The key strategies employed to achieve the charity’s aims and objectives are: - to advance the Christian gospel through the world by means of its members, in preaching, teaching, compassion ministry, training and holy living - to communicate regularly with members, friends and others by means of newsletters, visits, meetings and other forms of mail - to visit members, friends and others to provide pastoral care - to meet with like-minded churches for mutual support and encouragement - to hold regular meetings of the trustees and regular meetings of members to review the work of the charity and set future goals. ## **Significant Activities** The charity seeks to implement the strategies in the following ways: - by holding regular meetings for divine worship every Lord’s Day - by holding regular meetings for prayer, teaching and evangelism - by holding regular meetings for outreach and evangelism to all age, race and faith groups through appropriate agerelated activities - by attendance invitations to all, including the distribution of Christian literature ## **Review of Achievements** ## **Trustees** The trustees met on sixteen occasions during the year and the members met three times, to consider the work of the charity. Minutes of meetings were issued to trustees or members as appropriate and when members meetings were not possible due to restrictions, written updates of the work were provided. ## **Meetings** The Covid-19 pandemic has impacted severely on all areas of the church’s work. Observance of Government guidance has limited the meetings of the church. After the easing of restrictions, the church resumed meeting twice on the Lord’s Day for divine worship, once weekly for prayer and once weekly for bible study. ## **Communication** A monthly Newsletter is produced, containing details of the month’s activities. The church provides a website at www.mountroadbaptistchurch.org where all information can be obtained as well as downloading a library of ministry given on each Lord’s Day Outside notice boards provide details of the church’s meetings Members and friends issue personal invitations Members and friends benefit from the production of an annual Members and Friends Directory Newsletters from our missionaries are distributed to both members and friends ## **Use of buildings** The Local Authority were unable to use our premises as a Polling Station during Covid-19 restrictions and have made alternative arrangements for all future Elections. ## **Pastoral Care** Within the constraints imposed by Covid-19, members and friends provide spiritual help and practical support both within and outside the membership by visits, social media and electronic means. **Missionaries** Financial, practical and prayer support was given to ten individuals or agencies based both within the UK and overseas, including special offerings of £1000 for Holbrooks Evangelical Church, Coventry and £500 for Reach Across. The charity provided financial support at 48.4% of its General Receipts. (General Receipts £59118, Mission £28625) ## **Financial Review** The Trust Deed permits receipt of funds for the upkeep of the premises and for the incidental and other expenses attending the maintenance of public worship. Permission is given for the repair, alteration and enlargement of the premises The Financial Statements have been prepared on a Receipts and Payments basis using a commercial package supplied by Data Developments. As the church’s receipts are less than £250,000 and assets are less than £3.26m, the trustees have again opted for an Independent Examination of the Accounts. Neither the Trust Deed dated 7 September 2005, nor the Church’s Constitution and Regulations dated 16 May 2011, indicate that an Audit or Accruals Accounts are required. We thank Keith Wrangles for undertaking the Independent Examiner duties. The church is financially dependent on the voluntary support of members and friends. Regular tax efficient giving is encouraged wherever possible and at the year-end there were seventeen active individuals using various Gift Aid schemes to support the general activities of the church. Gift Aid donors also supported the church’s restricted income. Total General Receipts (Unrestricted) for the year were £59118 (£58173) and total General Payments (Unrestricted) were £44360 (£41436), the surplus for the year was £14758 (£16737). At the end of the year the General Fund cash total was £114298, with the other Funds, all being Restricted, totaling £228 Gift Aid and Gift Aid Small Donations made in the last quarter result in claims made on HMRC, but not yet received, for the benefit of the General Fund, of £2235 and £363 respectively. Essential repairs to the alarm and electrical systems have been completed. The rear toilet refurbishment scheme will cost in the region of £24000 and work is expected to start in the first quarter of 2022. The impact of a proposed resident’s parking order affecting Mount Road has been assessed and an objection has been made to Leicestershire County Council. A response is awaited. The financial position of the charity remains adequate to meet its immediate and short-term need and the trustees confirm that the charity is viable as a going concern. ## **Investment Policy** The Trust Deed allows for the making and holding of investments. ## **Fixed Asset Investments** The Church is the beneficial owner (subject to relevant trusts) of the freehold property known as Mount Road Baptist Chapel, Mount Road, Hinckley, the legal title to which is held by the Church’s Custodian Trustee “Grace Baptist Trust Corporation”. In accordance with standard practice the value of the property has not been entered into the Statement of Assets and Liabilities. It was last professionally valued for re-instatement insurance purposes in 2019 at £970k plus VAT £194k and is presently indexlink insured for £1.56m Other non-monetary fixed assets were last valued by our Treasurer in 2016 at a best estimate of full replacement value of £76k There have been no significant changes in value since 2016 and index-linked insurance is in place of £233k All the church’s assets are employed directly in pursuing the charitable objectives of the Church and are adequately insured. ## **Liquid Investments** The investment policy is to maintain a low-risk liquid position. The aim is therefore to maintain balances in accounts that attract market competitive deposit account bank interest but with low-risk institutions. ## **Reserves Policy** Our policy is to build and maintain a margin of funds to cover a minimum of three months expenditure. These are held in the General Fund. At the year-end our Reserve requirement was £11090, representing three months expenditure. ## **Insurance Policy** Our policy is to adequately insure the assets and other risks. Insurances held include: Buildings, Fixed Assets, Contents, Employers and Volunteers Liability, Public Liability, Property Owners Liability, Pastoral Care Liability, Trustees Indemnity, Legal Expenses, Money, Occupational Personal Accident for Employees and Volunteers. ## **Future Initiatives and Plans** The church has been without a pastor since June 2017 and is actively seeking a replacement. If a new pastor is appointed during 2022 this will impact on the budget and a review will be presented to members. We continue to encourage members to support our missionaries both prayerfully and practically. The trustees will continually monitor expenditure throughout 2022, including budgeted premises repairs, to achieve a continued balanced budget. ## **Structure, Governance and Management** ## **Governing Documents** The governing documents are the Deed of Trust dated 7 September 2005 and the Constitution 2011 which was approved at the Special Church Members Meeting on 16 May 2011. The trustees are responsible for upholding and administering the church’s affairs in accordance with Governing Documents. ## **Appointment of Trustees** All trustees are members of the church who serve whilst it is evident that they are able and willing. New trustees are elected by members at a church member’s meeting following recommendation by the existing trustees, in accordance with the church’s Governing Documents. ## **Organization** The trustees meet at least monthly to review all aspects of the charity’s activities and Members’ Church Meetings are held four times a year, which includes an annual Business Meeting. ## **Trustee Remuneration and Related Parties** None of the trustees receive remuneration or other benefit for their work for the charity. There were no related party transactions reported in the year between the charity and any trustee or any third party with contractual relationships with the charity. Payments made to trustees during the year were for legitimately authorised and reimbursed expenses only. The appointment of a Pastor in due course will involve the payment of a stipend and legitimately authorised expenses. ## **Risk Management** The trustees have assessed the major risks to which the charity is exposed, financial, operational and governance, and are satisfied that systems are in place to mitigate exposure to the major risks. Such reviews are made within the meetings of the trustees. ## **Trustees Responsibilities in Relation to the Financial Statements** The trustees are responsible for preparing the Trustee’s Report and the financial statements in accordance with applicable law and UK Accounting Standards (UK Generally Accepted Accounting Practice). The charity’s trustees are responsible for preparing financial statements for each financial year that gives a true and fair view of the charity’s incoming resources and application of resources during the period and its “state of affairs” at the end of each year. In preparing the financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently - observe the methods and principles in the Charity Commission requirements - make judgements and estimates that are reasonable and prudent - prepare the financial statements on the going concern basis - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Statement of Disclosure of information to Independent Examiner** There is no relevant examination information of which the charity’s independent examiner is unaware; and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant examination information and to establish that the examiner is aware of that information ## **Independent Examiners Report** This is enclosed ## **Approval** This report was Independently Examined and approved 21 February 2022, approved by the Trustees on 27 January 2022, approved by a Church Meeting on 28 February 2022 and signed on its behalf by J McQueen, Deacon/Treasurer on 28 February 2022. 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FOR ENGLAND AND WALES ## CHARITY COMMISSION ## **Ind the ependent examiner's report on** ## Section A **Report to the trustees/ members of** ## Independent Examiner's Report I MOUNT ROAD BAPTIST CHURCH, HINCKLEY **On accounts for the year** 31 DECEMBER 2021 **Charity no** 1188784 **ended (if any)** **Set out on pages** I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31/12/2020. **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in a'ccordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or. - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** I **Date:** j ~~21/02/2022~~ **Name:** I KEITH WRANGLES **Relevant professional qualification(s) or body (if any):**