Trustees’ Annual Report for the period
From 1 January 2021 Period start date
To 31 December 2021 Period end date
Charity name: Sustainable Cottenham Charity registration number: 1188763
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote for the benefit of the public in and around the civil parish of Cottenham Cambridgeshire: (1) the advancement of education in the subject of sustainable living in particular, but not exclusively, by raising awareness of the issues associated with sustainable resource use (2) the advancement of education in the conservation, protection and improvement of the environment, in particular but not exclusively by encouraging the prudent use of natural resources, reducing pollution and raising awareness of environmental issues. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Advocating more sustainable diets and reduced food waste through the Eco Eats project in association with Cambridge Sustainable Food; Reducing single-use plastic (through awareness raising, liaison with residents, schools and groups and supported by Surfers Against Sewage); encouraging social sustainability through the fostering of Cottenham Connected. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the Charity Commission’s guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | We operate entirely by volunteer input. During the period we had 40 members actively involved through committee membership, contributing to website content, Facebook posts, articles for local newsletters and general planning, liaison and admin. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | COVID-19 restrictions have been in force since Sustainable Cottenham was converted to a charity and this has limited what it has been able to achieve. However, there have been four main activities in 2021: • advocating more sustainable diets and reduced food waste. Sustainable Cottenham was awarded a South Cambridgeshire District Council (SCDC) Zero Carbon Communities grant in 2020 to hold an Eco Eats festival in association with Cambridge Sustainable Food. Plans had to change because of COVID but we were able to adapt the project and held our first live Eco Eats event in September 2021 at Cottenham Allotments and Pavilion. The weather was summery and over 180 adults and children took part in a wide range of things veggie and fruity. It demonstrated what could be achieved by collaboration with similar-minded village groups and businesses: Fen End Farm, Bushel Box Farm Shop, Willingham, Cottenham Community Allotment, Cottenham WI and The Co-op supermarket. Eco Eats has been further supported indirectly by a grant from the SCDC ZCC fund (2021) to Cambridge Sustainable Food to enable them to deliver additional activities in Cottenham in 2022. • encouraging social sustainability through the fostering of Cottenham Connected, an initiative led by youth worker Andrea Cowley which aims to |
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|---|---|---|---|
|reduce social isolation through inter-|
|generational social events and|
|activities. Because many of the|
|participants are elderly and the events|
|need to be held inside, these activities|
|were particularly disrupted by COVID|
|restrictions. However, we were able to|
|restart them in September 2021 and held|
|3 monthly Sunday Socials before|
|Omicron forced their suspension until|
|further notice. Approximately 30 – 40|
|people aged between 4 and 90 attended|
|each Sunday Social during autumn|
|2021. The main funding was from|
|Cambridge Community Foundation’s|
|(CCF’s) Cultivate Fund plus the Local|
|Connections Fund for comfortable|
|chairs, tables and games and|
|equipment.|
|•|supporting nature and|
|biodiversity in Cottenham through the|
|activities of the Nature Recovery group.|
|Volunteers have sown a wildflower mini-|
|meadow on the village green, helped|
|create a pond on a field on Histon Road|
|and improved woodland management at|
|Fen Reeves wood. Achievements have|
|been greatly helped through|
|collaboration with Cottenham Parish|
|Council and the New Life on the Old|
|West project.|
|•|reducing single-use plastic|
|(through awareness raising, liaison with|
|residents, schools and groups and|
|supported by our participation in|
|campaigns by Surfers Against Sewage).|
|We were proud to appoint our first|
|Plastic Free Business Champion: Fen|
|End Farm. In addition, Sustainable|
|Cottenham has organised twice-yearly|
|village litter picks and cycle-path clean-|
|up working parties. We carried out a|
|brand audit after the summer litter pick|
|and the biggest ‘culprits’ were Red Bull,|
|Lucozade|and|Coca|Cola.|
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Additional information (optional) You may choose to include further statements where relevant about:
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|---|---|
|Achievements against|
|objectives set|Para 1.41|
|Performance of fundraising|
|activities against objectives|
|set|Para 1.41|
|Investment performance|
|Para 1.41|
|against objectives|
|Other|Not applicable|
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Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 |
The funds held at the end of the financial year totalled £6,905.86 Unrestricted funds Restricted: Cottenham Connected Restricted: Eco Eats Total funds Receipts £ £ £ £ Grants 0 8612.00 8612.00 Donations 0 76.50 43.33 119.83 Sub-total 0 8688.50 43.33 8731.83 Payments Running costs 167.56 708.05 341.55 1217.16 Furniture & equipment 0 4464.31 0 4464.31 Net cash funds for year -167.56 3516.14 -298.22 3050.36 Cash funds from last year 835.32 325.18 2695.00 3855.50 Cash funds at year end 667.76 3841.32 2396.78 6905.86 |
The funds held at the end of the financial year totalled £6,905.86 Unrestricted funds Restricted: Cottenham Connected Restricted: Eco Eats Total funds Receipts £ £ £ £ Grants 0 8612.00 8612.00 Donations 0 76.50 43.33 119.83 Sub-total 0 8688.50 43.33 8731.83 Payments Running costs 167.56 708.05 341.55 1217.16 Furniture & equipment 0 4464.31 0 4464.31 Net cash funds for year -167.56 3516.14 -298.22 3050.36 Cash funds from last year 835.32 325.18 2695.00 3855.50 Cash funds at year end 667.76 3841.32 2396.78 6905.86 |
The funds held at the end of the financial year totalled £6,905.86 Unrestricted funds Restricted: Cottenham Connected Restricted: Eco Eats Total funds Receipts £ £ £ £ Grants 0 8612.00 8612.00 Donations 0 76.50 43.33 119.83 Sub-total 0 8688.50 43.33 8731.83 Payments Running costs 167.56 708.05 341.55 1217.16 Furniture & equipment 0 4464.31 0 4464.31 Net cash funds for year -167.56 3516.14 -298.22 3050.36 Cash funds from last year 835.32 325.18 2695.00 3855.50 Cash funds at year end 667.76 3841.32 2396.78 6905.86 |
The funds held at the end of the financial year totalled £6,905.86 Unrestricted funds Restricted: Cottenham Connected Restricted: Eco Eats Total funds Receipts £ £ £ £ Grants 0 8612.00 8612.00 Donations 0 76.50 43.33 119.83 Sub-total 0 8688.50 43.33 8731.83 Payments Running costs 167.56 708.05 341.55 1217.16 Furniture & equipment 0 4464.31 0 4464.31 Net cash funds for year -167.56 3516.14 -298.22 3050.36 Cash funds from last year 835.32 325.18 2695.00 3855.50 Cash funds at year end 667.76 3841.32 2396.78 6905.86 |
The funds held at the end of the financial year totalled £6,905.86 Unrestricted funds Restricted: Cottenham Connected Restricted: Eco Eats Total funds Receipts £ £ £ £ Grants 0 8612.00 8612.00 Donations 0 76.50 43.33 119.83 Sub-total 0 8688.50 43.33 8731.83 Payments Running costs 167.56 708.05 341.55 1217.16 Furniture & equipment 0 4464.31 0 4464.31 Net cash funds for year -167.56 3516.14 -298.22 3050.36 Cash funds from last year 835.32 325.18 2695.00 3855.50 Cash funds at year end 667.76 3841.32 2396.78 6905.86 |
|
|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted: Cottenham Connected |
Restricted: Eco Eats |
Total funds |
||||
| Receipts | £ | £ | £ | £ | |||
| Grants | 0 | 8612.00 | 8612.00 | ||||
| Donations | 0 | 76.50 | 43.33 | 119.83 | |||
| Sub-total | 0 | 8688.50 | 43.33 | 8731.83 | |||
| Payments | |||||||
| Running costs |
167.56 | 708.05 | 341.55 | 1217.16 | |||
| Furniture & equipment |
0 | 4464.31 | 0 | 4464.31 | |||
| Net cash funds for year |
-167.56 | 3516.14 | -298.22 | 3050.36 | |||
| Cash funds from last year |
835.32 | 325.18 | 2695.00 | 3855.50 | |||
| Cash funds at year end |
667.76 | 3841.32 | 2396.78 | 6905.86 | |||
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 |
We hold cash reserves to allow expenditure to be carried forward into subsequent years. |
|||||
| Amount of reserves held |
Para 1.22 |
The total funds carried forward into 2022 were £6,905.86 | |||||
| Reasons for holding zero reserves |
Para 1.22 |
Not applicable. | |||||
| Details of fund materially in deficit |
Para 1.24 |
Not applicable. | |||||
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Not applicable. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grant funding |
| Investment policy and objectives includingany |
social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution for a CIO with voting members other than its charity trustees – using Charity Commission model constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As per Clause 13 option 1 of the CIO model constitution Trustees are appointed by the membership and retire by rotation. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Not applicable |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Sustainable Cottenham liaises with Surfers Against Sewage and Cambridge Sustainable Food but has no financial affiliation with them. |
| Relationship with any related parties |
Para 1.51 | Not applicable |
| Other |
Reference and Administrative details
| Charity name | Sustainable Cottenham |
|---|---|
| Other name the charity uses | Not applicable |
| Registered charity number | 1188763 |
| Charity’s principal address | 11 Margett Street Cottenham Cambridge CB24 8QY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Christine Ward | Chair | Since formation 25/3/20 | ||
| Jane Heath | Co-Secretary | Since formation 25/3/20 | ||
| Justin Hiscock | Co-Secretary | Since formation 25/3/20 | ||
| Catherine Burch | Treasurer | Since formation 25/3/20 | ||
| VickyLacey | 8/11/21 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Christine Jane Ward | ||
Chair |
||
| 22/3/2022 | ||
| 22/3/2022 |
| Sustainable Cottenham CIO | No (if any) | ||
|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||
| 01-Jan-21 For the period from |
To | 31-Dec-21 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ - - - - - - - - - - - - - 92.56 60.00 15.00 - - - - - 167.56 - - - 167.56 - 167.56 - 835.32 667.76 |
Restricted funds - Cottenham Connected to the nearest £ - 4,597.00 4,015.00 76.50 - - - - 8,688.50 - - - 8,688.50 150.00 384.00 - - - 89.00 85.05 - 708.05 4,203.24 261.07 4,464.31 5,172.36 3,516.14 - 325.18 3,841.32 |
Restricted funds - Eco Eats to the nearest £ - 43.33 - - - - 43.33 - - - 43.33 - 84.00 - - - 257.55 - - 341.55 - - - 341.55 - 298.22 - 2,695.00 2,396.78 |
Total funds to the nearest £ - 4,597.00 4,015.00 119.83 - - - - 8,731.83 - - - 8,731.83 242.56 528.00 15.00 - - 346.55 - 85.05 - 1,217.16 4,203.24 261.07 4,464.31 5,681.47 3,050.36 |
Last year to the nearest £ |
|
| FECAgrant | - | 300.00 | ||||
| Local Connection Fundgrants | - | - | ||||
| Cambridgeshire Communities Foundation grant |
- | - | ||||
| Donations | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
- |
300.00 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | - | |||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 300.00 | ||||||
Insurance |
92.56 | 242.56 | ||||
| Hall hire | 60.00 | - | ||||
| FECA membership | 15.00 | - | ||||
| Hall hire litterpick | - | - | ||||
| Website | 82.80 | |||||
| Design &publicitymaterials | - | 125.00 | ||||
| - | - | |||||
| Refreshments | - | - | ||||
| - | - | |||||
| **Sub total ** | 167.56 | 450.36 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
Furniture for SundaySocials |
- | - | ||||
| Games & equipment | - | - | ||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 450.36 | ||||||
| - 167.56 | 3,516.14 | - 298.22 | 3,050.36 | - 150.36 | ||
| - | - | - | - | - | ||
| 835.32 | 325.18 | 2,695.00 | 3,855.50 | - | ||
| 667.76 | 3,841.32 | 2,396.78 | 6,905.86 | 3,855.50 |
CCXX R1 accounts (SS)
01/03/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Current account Cash Details Details Details Signature Catherine Burch |
Unrestricted funds Restricted funds - Cottenham Connected to nearest £ to nearest £ 667.76 3,717.69 - 123.63 - - 667.76 3,841.32 OK OK Unrestricted funds Restricted funds - Cottenham Connected to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Catherine Burch |
Restricted funds - Eco Eats to nearest £ |
|---|---|---|---|
| 2,396.78 | |||
| - | |||
| - | |||
| 2,396.78 | |||
| OK | |||
| Restricted funds - Eco Eats to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Catherine Burch | Catherine Burch | 16 /03/2022 | |
CCXX R2 accounts (SS)
~~01/03/2022~~
~~2~~