Community Orchard Week Registered Charity. No: 1188747 Trustees, Annual Report & Statement of Financial Activity for the Year Ended 31" December 2024 Community Orchurd Week.. TnJstees'Annuol Report & FinonciiJlStatements Page l of 8 Trustees, Annual Report & Statement of Financial Activity for the Year Ended 31" December 2024 Contents Reference and Adrninistration Details.......-.-............-.........-........-................ Charity Name & Registrotion............................................................................. Charitys Contact Address.................................................................................. Names of theTrusteesWho Manage the Charity............................................. Bank..........................................................................................-........................ Structure, Governance & Management....-..-..-............................................. Type of Governing tk)cument ........................................................................... Charitable Objects............................................................................................. Trustee Selection Methods................................................................................ Activities.......-...........................-............-............-.....-...........-............-........ Statutory Declaration . Achievements & Performance...........-...........................-...........................-. Outputs and Outcomes forthe Charl￿5 Beneficiaries..................................... Howthe Public have benefftted........................................................................ Volunteers......................................................................................................... Membership...................................................................................................... Financial Review Details of Any Funds Materially in Deficit......................................................... Policy on Reserves............................................................................................. Principal SoUr￿s of Funding and Outgoings..................................................... Remuneration of Trustees.................-..................................... Financial Status.................................-............................................................... Statutory Statements on Liabilities................................................................... Receipts & Payments Accounts forthe Financial Year Ended 31 Dec 2023...... Notesto the Accounts....................................................................................... Community Orchard Week.. Trustees"AnnualReport & Finonciolstutements Poge2of 8 Trustees Annual Report & Statement of Financial Activity for the Year Ended 31 December 2024 Reference and Administration Details 1.1 Charity Name & Registration Community Orthard Week The charity is a Charitable Incorporated Organisation. registration no- 1188747. registered with the Charity Commission on 25 March 2020. 1.2 Charl￿S Contact Address Overmill. Week. Dartington. Devon TQ9 6N e-mail: cowmembershi mail.com 1.3 Names of the Trustees Who Manage the Charity Role Secretary Treasurer Trustee Trustee Appointed 2310212020 2310212020 2310212020 2310212020 2310212020 23/0212020 2310212020 0511212024 07/0312024 Resigned Amanda Chadwick Sarah Curtis Ashton Chadwick Penelope Dougla5 Jill Goodridge Tony Prior David Williams Emily Hoare Richard Garton Trustee Trustee Trustee Resigned 07102124 Trustee Tnjstee 1.4 Bank The Co-operative Bank. PO Box 250. DeFF House. Southway, Skelmersdale, WN8 6wr Structure, Governance & Management 2.1 Type of Governing Document The Charitf s constitution is based on the Charity CommissK)n's model governing document for Foundation Charttable IncortM)rated Organisation5 ICIOI. ie.. where the Trustees are the on Members of the charity. 2.2 Charitable Objects The charit￿5 objects ore.. 11 For the public benefit the conservation, preseTvation. protertion and improvement of the physical and natural environment. in particular through the establishment and maintenance of a Community Orchord Week.. TnJstees'AnnuolReport & FinanciolStt7tements Page 3 of 8 communÈty orchard in Week. Broom Park and the surrounding area which supports a diverse ecosystem and is species-rich. 21 To promote for the bénefit of the inhabrcants of Week, Broom Park and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilitie5 by reason of their youth. age. infirniity or disablement. financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objett of improving the well-being of the said inhabttants. 2.3 Trustee Selection Methods There must be at least three charity trustees but there 15 no maximum number. In accordance wtth the Constttution. Trustees are appointed or re-appointed for a terni of one year by a resolution passed at a properly convened meeting of the charrty trustees. Trustees are all volunteers drawn from the local community and in the process due consideration is given to ens¥Jring that the Trustees have. between them. the skills and experience necessary to manage the charity effectively and in accordance with charity law. Activities 3.1 Statutory Declaration The tnjstees can confirni that they are fijlly aware of the guidance on public benefit and have tsken it into account when making decisiorks. The trustees consider that the provision of the orchard is highly beneficial to the public and provides opportunities for exercise and relaxation in a safe space. Achievements & Performance 4.1 Outputs and Outcomes for the chari￿s Beneficiaries The orchard ha5 continued to be a valued and attractive asset and is well used by the local community and others. People use the site of the orchard to celebrate their own events. There ha5 been a continuation of wildflower seeding and the paths in the orchard have been managed to distribute wear. Pre Covid volunteer working parties were a regular part of the calendar but obviously these came to end during Covid. In 2024we have tried to revive the approach and we had a very successful meet up with volunteers srythin& prunin& collecting fruit and general maintenance followed by coffee and cake. We will hold regular working parties again in 2025. This year we have concentrated on improving the entrances to the orchard by placing stepping stones/slab5 in muddy areas and levelling out the Broom Park entrance. Our local sawmill kindly donated and installed two benches In October we held two juicing days which were well attended and much enjoyed. Juice was later distributed to members. In December we produced our annual calendar filled with orchard photos. 4.2 How the Public have benefrtted The orchard provided a peaceful breathing Spa￿ for leisure time which has been well-used and much appreciated by the entire community- Community Orchard Week.. Trustees'AnnualReport & FinanC￿lstOteMEnts Page4of 8 The majority of the apple trees are herttage varietie5 and on the whole are Devon and Cornwall varieties. The trees. which are labelled and cross referenced on our orchard noticeboard. gwe.people the opportunity to recognise and learn about local varieties. The provision of communÈty events and volunteering opportunities The provision of opportuntties for working and learning new skills to maintain and enhance the natural environment and protect wildlife. 4.3 Volunteers Trustees and other volunteers have contributed significantly to the maintenance of the orchard in many ways, including= Scythin& raking and comp05ting hay from the rneadow. Pruning the fruit trees. Mowing the grass paths. Repairing and maintainirE fences and gates. Harvesting rtmls from the willow bed and maintaining the living willow structures. Providing the administrative and financial support needed to maintain the orchard and the charity- The Trustees wish to thank all those volunteers who have continued to look after the tree5 and the land with such care and thought for one another. Volunteers are vitsl to the existence and functioning of the orchard and grve a lot of time and energy to managing all aspects of the Charity. 4.4 Membership The local community comprises roughly 80 households and in 2023 49 of these were fvll members of the orchard. The members provide the core funding for the orchard maintenance costs on an annual basis and also offer their time and expertise in the management of the orchard and charitv. 5. Financial Review 5.1 Details of Any Funds Materially in Deficit The Charity has no funds which are materially in deficit. 5.2 Policy on Reserves The Charivs policy on reserves is to generate and maintain a balance which is sufficient: al to preserve the financial viability of the Charity in the event that unforeseen and/or unavoidable circumstance precipitates a short-term fall in its income. bl to ensure we have a sizeable fvnd to cover unforeseen expenses arising from the maintenance of the orchard. cl to enable the Charity to have ￿ndS which can be used to develop new projects to enh&Tr￿ the value of the orchard to the community. For these purposes the Charity will endeavour to generate and maintain reserves which are at least 11)0% of Éts annual tumover. 5.3 Principal Sources of Funding and Outgoings There are three main SoUr￿S of income for the Orchard- membership subscriptions, grants and donations. Since we became a charity we are also able to claim gift aid where applicable which has helped to increase income. Community Orchard Week." Trustees'Annuol Report& Finunciolstotements Puge5 of 8 The change of status to a CIO in 2020 also puts the Orchard in a good position to apply for grants in the future to increase the environmental benefits and facilities. In 202 we re￿]Ved £31xJ from Dartington Parish Council who has also promised a further £71K) for the spring of 2025. The trustees are truly grateful for this support and would thank all those involved in these decisions. The main areas of expenditure are rent paid to Dartington Trust. public liabiltty insurance and maintenance costs-fi)r example grass mowing and colletting, replating trees and maintaining fences. 5.4 Remuneration of Trustees All Trustees act in a voluntary capacty and re￿1Ve no remuneration or other material benefits from their services to the Charity. Out-of-pocket expenses for small items such as mower fuel or printing costs incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost. Financial Status Though modest, The Orchard's current resources from unrestricted donations are more than sufficient to meet its outgoings for at least next year. All the indications are that this will ￿maIn the case ft)r the foreseeable future. 5.6 Statutory Statements on Liabilities The Trustees declare that: The charity has given no guarantees where potential liabiltty under the guarantee is outstanding at the date of this statement leg.- any outstandinglongoing contract or legal undertaking to buy or provide specific servicesl- O The charity has no debtOLrtstsnding atthe date of this ststement which is owed by the CIO and which is secured by an express charge on any assets of the CIO. Approved by the Trustees and signed on their behalf. g1¥1302f Sarah Curtis, Treasurer Date: Community Orchard Week.. Trustees'AnnuolReport & Finonaolstaternents Poge 6of 8 5.7 Receipts & Payments Accounts for the Financial Year Ended 31 Dec 2024 Receipts and payments accounts For the period from 0110112024 3111212024 Receipts and payments Unrestricted funds Restricted funds Total funds lo the nearest£ Receipts Member subscri 890 ns 890 167 FurTrdrai&n 167 Donations 130 130 Grants Gift Aid 179 179 Sub total(Gross income forAR) 1.366 1,366 Total receipts 1,366 1.366 Payments Rent aThl Insurance 407 407 Maintenan(* 145 145 New Trees arKI 146 146 Sundry cc6ts 13 13 Glass Culling 527 527 Sub total 1.238 1.238 1,238 1,238 Net of receiPt￿[paYMents) Transfers between funds Cash funds last year end Cash funds this year end 128 128 1.269 1.269 1.397 1,397 CommunAty Orchard Week.. Tn￿eS,AnnUolRep0rt& Fint7ncialStotements Puge 7of 8 Receipts and payments Cash Funds Unrestricted. funds Restricted funds Endowment funds to the n¢arest to the nearest £ Bank 1.397 Sub totsl(Gross income for AR) Approval of the Board of Trustees The Trustees declare that they have approved the above Annual Report & Statement of Financial Activity- Signed on behalf of the Trustees Cffjs Sarah Curtis, Treasurer "1}12DJf Date= 5.8 Notes to the Accounts al Accounting Policies The financial statements have been prepared in accordan￿ with the Charrties Act 2011 Settion 133, using the Receipts and Payments basis available to small charities and the charitvs own Accounts sp￿adsheet. bl Reimbursement of Out-of-Pocket Expenses Out-of-pocket expenses incurred necessarily. reasonably and incidentally in the course the charitys activities are reimbursed at cost. cl Salaries & Professional Fees No trustee receives any payments for the serVI￿S they provide to the chartty. In the current financial year the charity employed no staff. dl Fixed Assets The charity has not purchased or disposed of any fixed assets in the current financial year. el Rounding Discrepancies All amounts are recorded to the penny. but in these accounts are shown as di8ltally rounded to the nearest pound. This can occasionally result in a total apparently not being the sum of its constituent amounts. All indrvidual amounts. and their totals. are nevertheless correct. Community Orchord Week.. Trustees'AnnuolReport & Fin(JnciolStt7tements Page 8of 8