Community Orchard Week Registered Charity. No: 1188747 Trustees, Annual Report & Statement of Financial Activity for the Year Ended 31" December 2021 CommunNty Orchord Week.. Trustees'Annuol Report & FinoncltJiState￿￿nts Page l of 9 Trustees, Annual Report & Statement of Financial Activity for the Year Ended 31" December 2021 Contents Reference and Administration Detsils.-..-.. Charity Name & Registration............ Charl￿S Contart Address............ Names o* the Trustees Who Manage the Charity... Bank....... strurture, Governance & Management....-..- Type of Governing Document.......-........ Charitable Objects....... Trustee Selertion Methods... Activities... Statutory Declaration............ Achievements & Perfornian￿......-..-..... Outputs and Outcomes forthe CharitWs Beneficiaries.... . Howthe Public have benefftted.......... Volunteers.......... Membership...................... Financial Review Details of Any Funds Materially in Deficit....-.............. Policy on Re5erves........-............... Principal Sources of Funding and OutgoinES............... Remuneration of Trustees.......... Financial StatUS.............. Statutory Statements on Liabiltties..-......... Receipts & PaymentsAccounts forthe Financial Year Ended 31 Dec 2020...... Notes to the Accounts.......... Community Or¢hord Week.. Trustees'Annuul Repo.rt& Finoncialstotements Poge2of 9 Trustees Annual Report & Statement of Financial Activity for the Year Ended 31" December 2021 Reference and Administration Details 1.1 Charity Name & Registration Community Orthard Week The charity is a Charitable Incorporated Organisation, registration no: 1188747, registered with the Charity Commission on 25 March 2020. 1.2 Chariws Contact Address Ovemiill, Week. Dartington, Devon, TQ9 6JN e-mail: cowmembershi mail.corn 1.3 Names of the Trustees Who Manage the Charity Role Chair Secretary Treasurer Tmstee Trustee Trustee Resigned Ashley Parsons Amanda Chadwick Sarah Curtis Ashton Chadwick Tanya DesFontaines Penelope Douglas Chris Edwards Jill Goodridge Tom Hirons 2310212020 2310212020 2310212020 23102/2020 2910712021 2310212020 2310212020 2310212020 1410412021 2310212020 2310212020 2310212020 0710112022 Trustee 2510312021 Trustee Trustee Richard Lewis Tony Prior David Williams Trustee Trustee Trustee 1.4 Bank The Co-operative Bank. PO Box 250, Delf House, Southway. Skelmersdale, WN8 6Wt Structure, Governance & Management 2.1 Type of Governing Document The Charivs constitution is based on the Charity Commission's model governing document for Foundation Charitable Incorporated Organisations {CIO}, ie.- where the Trustees are the only Members of the charity. Community Orchard Week.. TrusteerfAnnual Report& Fffnonciolstotements Poge3 of 9 2.2 Charitable Objects The charl￿S objects ure." 11 For the public benefft the conseTvation, preservation, protettion and improvement of the physical and natural environment, in particular through the establishment and maintenance of a community orchard in Week. Broom Park and the surrounding area which supports a diverse ecosystem and is species-rich. 21 To promote for the benefft of the inhabttants of Week, Broom Park and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth. age, infirmity or disablement. financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the well-being of the said inhabitants. 2.3 Trustee Selection Methods There must be at least three charity trustees but there is no maximum number. In accordance with the Constitution. Trustees are appointed or re-appointed ft)r a term of one year by a resolution passed at a properly convened meeting of the charity trustees. Trustees are all volunteers drawn from the local communwty and in the process due consideration is given to ensuring that the Trustees have. between them. the skills and experience necessary to manage the charity effertively and in accordance with charity law. Activities 3.1 Statutory Declaration The trustees tan confirm that they are fully aware of the guidance on public benefit and have taken it into account when making decisions. The trustees consider that the provision of the orchard during the period has been particularly beneficial to the public in this difficult year when the need for exercise and relaxation in a safe space has been so important. Achievements & Performance 4.1 Outputs and Outcomes for the Chariws Beneficiaries Again in 2021 the activitie5 in the orchard were seriously impeded by the Covid19 situation and lockdowns but the charity was successful in offering: The provision of the orchard as a much used green space for exercise and relaxation. The provision of community events and volunteering opportunities where it has been possible, for example we ran a foraging workshop in the autumn which was attended by both children and adults and much enjoyed. The provision of opportuntties for working and learning new skills to maintain and enhance the natural environment and protect wildlife. We received a generous grant from the South West Water Neighbourhood Fund to pay for: First aid trainin& The erection of a noticeboard- for inforn)ation on tree5. news and events such as future social gatherings and. Three Foraging Workshop5. Community Orchurd Week.. frustees'Annu(Jl Report & Financiolstatements Poge4oA9 The First aid training has taken pla￿ and the first of the foraging workshops was held in the Autumn which was fully booked and enjoyed by adults and children alike. The next two will be held in the Spring and Summer 2022. Work on designing and making the noticeboard is ongoing and we are hoping for an unveiling in May 2022. 4.2 How the Public have benefitted Covid 19 has reduced our ability to hold events. celebrations and communal work on the land. We had planned for a moth mornin& storytelling and other events such as barbetues not all of which proved possible. The series of very late frosts in April and May 2021 resulted in an almost non-existent apple crop so there was no possibility to hold an appleljuicing day. But In sptte of the difficulties there were achievements= We enhanced the potential for wild flowers developing in the orchard by the sowing of yellow rattle seed. We held a well-attended Halloween event and we did manage a barbecue despite the tricky weather. The orchard provided a peacefijl breathing space for le￿u￿ time which has been a well-used and much appreciated lifeline for the community in this difficult year. We have gwen willow to the local school to use in their forest school 5e5sion5 and we also arranged a visit from two classes in the school to leam about the importance of wildflowers. 4.3 Volunteers This year has been another difficult one in that group actNities have been very restricted but the Trustees wish to thank all those volunteers who have continued to look after the trees and the land with such care and thought for one another in spite of the difficulties. Volunteers are vital to the existence and functioning of the orchard and give a lot of tirne and energy to managing all aspects of the Charity- Trustees held loom meetings and we appointed one new trustee to organise Social and community events in the orchard. Other volunteers have contributed significantly to the maintenance of the orchard in many ways, including= Scythin& raking and composting hay from the meadow. Pruning the fruit trees. Mowing the grnss paths. Repairing and maintaining fences and gates. Mapping and confirming identity of the fruit trees and painting a beautiful new map of the orchard for the planned noticeboard. Harvesting rods from the willow bed and maintaining the living willow structures. 4.4 Membership The local community comprises roughly 80 households and in 202146 of these were full members of the orchard. The Membe￿ provide the core funding for the orchard maintenance costs on an annual basis and also offer their time and expertise in the management of the orchard and charity- Community Orchard Week.. Trnslee￿A￿mUQl Report& Finonciol Stotemertts Puge 5 of 9 5. Financial Review 5.1 Details of Any Funds Materially in Deficit The Charity has no funds which are materially in deficit. 5.2 Policy on Reserves The Charitys policy on reserves is to generate and maintain a balance which is sufficient.. al to preseTve the financial viability of the Charity in the event that unforeseen and/or ullavoidable circumstance precipitate a short-term fall in tts income. bl to ensure we have a sizeable fund to cover unforeseen expenses arising from the maintenance of the orchard. cl to enable the Charity to have funds which can be used to develop new projects to enhance the value of the orchard to the community. For these purposes the Charity will endeavour to generate and maintain reserve5 which are at least 100% of it5 annual turnover. 5.3 Principal Sources of Funding and Outgoings There are two main sources of income for the Orchard- membership subscriptions and donations. Since we became a charity we are also able to claim gift aid where applicable which will help to increase income. The charity received a generous grant of £2.675 frorn South West Water The change of status to a CIO also puts the Orchard in a good position to apply for grants in the future to increase the environmental benefits and facilities. The main areas of expendtture are rent paid to Dartington Trust, public liability insurance and maintenance costs- for example grass mowing and collectin& replacing trees and maintaining fences. Due to Covid expenditure has been relatively low in 2020 and 2021 so reserves have built up and we plan to use these in the future to fund communty activities and to enhance the orchard environment. 5.4 Remuneration of Trustees All Trustees act in a voluntary capacity and re￿1Ve no remuneration or other material benefrts from their servi￿5 to the Charity. Out-of-pocket expenses for small ttems such as mowerfuel or printing costs incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost. Financial Status Though modest, The Orchard's current resources frorn unrestricted donations are more than sufficient to meet its outgoings for at least next year. All the indications are that this will remain the case for the foreseeable future. 5.6 StatLrtory Statements on Liabilities The Trustees declare that= The charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement leg.. any outstandingjongoing contract or legal undertaking to buy or provide specific servicesl- The charity has no debt outstanding at the date of this statement which is owed by the CIO and which is secured by an express charge on any assets of the CIO. Community Orchord Week." Trustees'Annual Report& FinonciolStt7tements Poge 6of 9 Approved by the Trustees and signed on their behalf. Amanda Chadwick. Secretary Date- Communlty Orchord Week." Trustee￿AnnUal Report& Finonciolstotements Poge 7of 9 5.7 Receipts & Payments Accounts for the Financial Year Ended 31 Dec 2021 Receipts and payments accounts For the period from 0110112021 3111212021 Receipts and payments Unrestricted funds Restricted funds Total funds T￿arest£ to the nearest £ Recei MeM￿r subsrJi tions 810 810 Fundratsin 320 320 Donations 436 436 Gift Aid SW Water Grant 201 201 2,675 2.675 Sub totsl(Gross income forAR) 1,767 2.675 4.442 Total receipts 1.767 2.675 4.442 Payments Maintenan 1.359 Community & Voluntsry Sem¢ Subs Sundry costs 181 181 Foraging Workshops 150 150 First Aid Training 225 225 Sub total 375 1,915 375 1,915 Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end 2,300 2.527 2,300 2.527 Community Orchord Week.. TrUstee￿AnA￿oI Report& Finonciolstotements Page 8of 9 Receipts and pa ments Cash Funds Unrestricted funds Restricted funds Endovmient funds to the nearest to the nearest£ Cl￿0 Bank 1300 Pe Cash Sub totsl(Gross income for AR) 2,300 Approval of the Board of Trustees The Trustees declare that they have approved the above Annual Report & Statement of Financial Activity- Signed on behalf of the Trustees Amanda Chadwick. Secretary Date= 5.8 Notes to the Accounts al Accounting Policies The financial statements have been prepared in accordance with the Charities Art 2011 Section 133. u5inE the Receipts and Payments basis available to small charities and the charitls own Accounts Spreadsheet. bl Reimbursement of Out-of-Pocket Expenses Out-of-pocket expenses incurred necessarily. reasonably and incidentally in the course the charivs actNities are reimbursed at cost. c) Salaries & Profe￿I0nal Fees No trustee receives any payments for the services they provide to the charity. In the current financial year the charwty employed no staff or extemal contractors. d) Fixed Assets The charity has not purchased or disposed of any fixed assets in the current financial year. e) Rounding DIsC￿paneles All amounts are recorded to the penny, but in these accounts are shown as digitslly rounded to the nearest pound. This can occasionally result in a total apparently not being the Sum of its constituent amounts. All individual amounts, and theirtotals, are nevertheless correct. Community Orchord Week.. frustses"AnnualReport & Finonaalstotements Poge9 019