Feering--.L-- Community Centre FEERING COMMUNITY CENTRE Registered Charity number 1188714 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Governance Feering Community Centre was registered with the Charity Commission on 23rd March 2020 with a CIO Foundation Model governing document. The objectives of the charity are to run the Community Centre in Feering, which it does under a management agreement with Feering Parish Council IFPCI. This agreement binds FCC to comply with the terms and conditions of a Joint Use Agreement UUAI between FPC, the Chelmsford Diocesan Board of Finance and All Saints Academy Trust. The JUA covers the use and management of the Main Hall (which is jointly owned and jointly used}, the Main Hall's structure, fittings and fixtures, and the total buildings, central heating system and services. On 12th March 2024 Feering Parish Council became the sole trustee of the charity. Trustees of the CIO during the financial year were,'_ Feering Parish Council Sole Trustee The Sole Trustee considers that the Feering Community Centre does meet the public benefit test as stipulated by the Charity Commission. Attivities for the year 2024125 Organisations catering for everyonefrom the veryyoung to the elderly regularly usethe Centre.The Centre hosts a baby and toddler group, pre-school nursery, brownies, craft groups, good companions, weekly country music evenings, bowls, fitness classes and a monthly cinema are examples of a variety of activities hosted by the Centre. Bookings are also received from further afield for various one-off events such as birthday parties, elections and exhibitions. The local Garden Club holds their Annual Show at the Centre in September. The charity was given a table tennis table in July 2023, and the social sessions have proved popular with this turning into a regular hiring for a team to be entered into a local league The trustee has continued to provide a room at the Centre, free of charge, for a 'warm space I social environmenv, for all residents to attend. This is operated by Feering Parish Council on Wednesday afternoons throughout the year. The May Fayre is the major fundraising event for the charity and is also a major social event in the village calendar. The team that organises the Fayre does a fantastic job encouraging everyone in the village to get involved. Other fundraising events in 2024125 were a Christmas Fayre and a Quiz night both of which were very successful. Accounts for the year 2024125 Unrestricted funds show a deficit of £1,992.63 thi5 year {202312024 deficit of £3,196.24). Letting income of £37,218 is higher than the previous year12023124 £28,403). Net income from fundraising activities totalled £4,673 for the year, representing a decrease from the previous year's figures of £5,210. This variance is attributable to a change in accounting practices introduced by the current Trustee, differing from those
Feering -=jt--" Community Centre applied by the previous Trustees. Repair and Maintenance costs were £1,410 higher than last year, mainly due to the installation of a new burglar alarm system and the 5-year electrical testing bei ng carried out. A lot of maintenance was carried out by Feering Parish Council as the building owners. The 501ar panels continue to have a positive impact on electricity costs, the amounts paid being similar to last year despite unit price increases. We wi11 continue to seek best prices for regular expenditure and reduce costs wherever possible. Discussions were held with the trustees of Feering Primary School academy and a methodology for calculating cross-charges for utility bills was agreed. The charity charges the school for electricity used in the hall, and the school charges the charity for water supply and gas heating. Water, Gas and Electricity cr05s charges were settled for the period between 2019 and March 2023. The figures forthe 2024125 cross charges were agreed in April 2025 and appear as a creditor on the statement of assets and liabilities. RiskAreas and Rlsk Management FCC needs to hold sufficient bank balances to meet its commitments as set out in thejoint Use Agreement. Provision must be made for future capital expenditure covering refurbishment and maintenance of the building's structure, fixtures ar)d fittings. The building is now over 35 years old and unexpected problems requiring attention are increasingly likely. The charity is fortunate that Feering Parish Council, as owners of the building, choose to undertake some of the capital improvements as they arise. Free reserves as at 31 t March 2025 are £26,019 of which the trustee has earmarked £10,000 for building maintenance and renovation. After settlement of debtors and creditors, the remaining balance of £7,824 is sufficient to cover over 4 months of operating c05t5. The charity is continuing to protect itself from the impact of increasing electricity costs having had solar batteries installed by the Parish Council and new LED lights and improved ceiling and selling surplus energy. Future budgets will need to be monitored to ensure long term sustainability. The trustee is confider)t that the financial reserves are sufficient to meet commitments for the forthcoming year. Overall, the FCC is now in a much stronger financial position with a significantly reduce deficit and with the balance of free reserves, after allowing for debtors and creditor, having increased from £5,670 to £7,824. Signed a On behalf of the Sole Trustee
FEERING COMMUNITY CENTRE Registered Charity 1188714 Receipts and Payments Accounts forthe Year Ended 31 March 2025 2024n5 Restricted 2023124 Unrestricted RECEIPTS From Tradlng Actlvltles Lettings Affiliation Fees Deposits Compensation Insurance claim Refunds From Voluntsrysources Fundraising Other Grants and Donations Other recelpts Interest TOTAL RECEIPTS 37218.34 50.00 4750.00 0.00 0.00 338.98 37218.34 50.00 4750.00 0.00 0.00 338.98 28403.28 110.00 150.00 9869.24 145.13 9869.24 145.13 7229.53 107.22 1045.37 53417.06 1045.37 53417.06 600.61 36600.64 0.00 PAYMENTS Charitable Actlvltles Salaries Expenses Consultant Fees Trading Activities Utilitie5 Energy Water Waste Gas Malntenance Repairs and Maintenance Cleaning Hygiene Setvices Admlnistratlon of the charity Payroll Services PRSIPPL Insurance Hallmaster Telephone and broadband Office Consumables & postage Advertising Computer costs Independent Examination Affiliation Fees Bank charges Miscellaneous Deposit RefLAnds 9917.58 94.70 1179.24 9917.58 94,70 1179.24 18107.03 1884.25 512.77 946.92 13562.85 1884.25 512.77 946.92 13562.85 3255.63 0.00 873.08 4895.13 7410.10 502.95 4895.13 7410.10 502.95 11397.35 168.00 361.23 498.80 210.84 423.92 993.75 99.94 0.00 80.00 115.40 200.51 9.45 3500.00 168.00 361.23 498.80 210.84 423.92 993.75 99.94 0.00 80.00 115.40 200.51 9.45 3500.00 615.38 1409.10 1076.87 31.87 40.00 59.99 75.00 72.00 72.00 200.03
VAT Other Expenditure Improvements and equipment Fundraising TOTAL PAYMENTS 2645.13 2645.13 0.00 5196.23 55409.69 0.00 5196.23 55409.69 492,57 2018.98 39796.88 0.00 NET SURPLUS I (DEFICIT) -1992.63 0.00 -3196.24 Balances Brought Forward 28012.45 31208.69 Balances Carrled Forward 26019.82 0.00 28012.45
FEERING COMMUNITY CENTRE Registered Charlty 1188714 ststement of Assets and Llabillties at 31 March 2025 2025 2024 MONETARY ASSETS Deposits and Bank Balances Cambridge & Counties Building Society Unity Trust Account Unity Trust Deposit Account Petty Cash 12211.66 11228.29 2505.62 74.25 26019.82 26166.91 1799.27 0.00 46.27 28012.45 HELD AS: General Reserves Restricted Funds Earmarked reserves (BuSldlng maintenance) Earmarked reserves (Renovatlon) 16019.82 0.00 7000 3000 26019.82 18012.45 0.00 7000.00 3000.00 28012.45 Debtors Accrued I nterest S5E electricity refund due Electricity not charged to school Invoice paid in advance Compensation due Unpaid letting invoices 618.18 0.00 1044.16 0.00 0.00 0.00 1662.34 959.45 1111.64 837.50 52.98 75.00 2925.00 5961.57 Credltors Letting deposits held Lettings received in advance Invoices HMRC PRS/PPL Independent examination Amounts held for fundraising events Water use not charged by school Gas use not charged by school 2860.00 1505.75 0.00 0.00 341.42 65.00 430.00 561.99 4093.11 9857,27 1610.00 0.00 603.21 631.00 684.32 75.00 625.00 512.77 13562.85 18304.15 NON-MONETARY ASSETS Tables and chair5 Kitchen Equipment Office Equipment Sports Equipment and Games Sound IPA System Stationery Cleaning materials Maintenance materials
HEELISL<LODGE Local Council Services . Internal Audit Re ort for Feerin Parish C uncil- Feerin Communi Centre CIO 1188714 The following Audlt was carrled out at the request of Feerlng Parish Counol wlth a view to the Parlsh Council taking over the Community Centre Charity at the end of the 2024-2025 financial year. The following recommendatlonslcomments have been made.. 2024-2025 Incorne., £53,417,06 Expendlture: £55,409.69 Balance at Bank.. E26,019,82 Background The building Is In part ownership with the primary school whlch owns two thlrds of the maln hall, the remalnlng thlrd owned by the Parish Counal, and as such, responsibilities on maintenance and utilities are split proportionately. An amicable agreement has been reached with the school over outstanding amounts and a methodology for golng forward has been agreed. The Parish Coundl Is now the sole trustee of the Feering Community Centre CIO, having tsken on the CIO from 11412024. The Feering Community Centre CIO is governed by the constltudon dated 2511112019. The objectives of the CIO is'...to establish and run a village hall and to promote for the benefit of the Inhabltants of the Parish of Feering and Kelvedon... , The document Is based on a Charity CDmmi55ion model document. DaSly operatlons Accounts have moved from MS Ex1 to Rialtas. The cashbcok is referenced providing a clear audit trail. Supporting paperwork is in place and referenced. Insurance is in pla. The are satisfactory Internal flnandal contrds in place, given the resources available ie employees and trustees. Financial reports are presented to meetings to enable informed decisions to be made. Budgets are prepared and MOnred throughout the year. The Cto has a programme of fvndraising which, for the 2024-2025 finanual year indudes,. May Fayre Quiz Wine Tasting Hlrer fees were revlewed and Sncreased at a meetlng held on 41612024. Temts and Condltions of hire are now available on the website, Bank signatodes Vre revlewed on 41612024. Contsct detalls .' l Hembllng Terr. Mlll Lane, SLffolk, IP13 OPP Tel., 07732 681125 Email., heather@heelis.eu Heather Heeli5 Dip HE Local Policy FILCM Lynne Lodge Dip HE Local Poli
The CIO have the followlng policies in place: Health & Safety Policy Financial Controls Policy Data Protecdon Pollcy Equality and Diversity Policy Lone Worker Policy Volunteer Policy Safeguarding Policy Complaints Policy Reserves Policy A sasfart0ry peity cash system Is In place with sUppOn9 papeThvork. RT] Is in operation in accordance with HMRC regulations. Supporknng paperwork Is in pla. Regular payments have been made to HMRC. The followlng documents have been adoptedlrevlewed durSng the year.. 13 2025 Fire Risk Assessment revtew Lone Worker Risk Assessment Health and Safety Polioes and Assessment Schedule Terms of Reference li Temis of Reference The Barclays Bank Account has been d¢ leaviTrJ the Unity current account and the Qmbridge & Counties Building S)clety as the active accounts. Bank balan at the year end stocd at.. Unlty Trust Cuent Acc¢JJnt £11,228.29 Cambridge and Countles £12,211.66 Petty Cash £74.25 Unity Trust Deposit Acc(MJnt £2,505.62 The 2023-2024 year erKI accounts were submltted to the Charity Commlsgon on 2811112024. Independent Examlnation Heells & LTrlge have been appointed as the Indendent Examiner for the CIO for 2024-2025. Tr* 2023-2024 accounts were recelved and approved on 101712024, Independently examlned by James Hyde. The Trustees have produced an Annual RerM)rt for the 2024-2025 financial year. There were no matters which give caLFse to believe that in, any material pect, the Trustees have not met the requirements of the Charity Act 1993. Contact detslls '. l Hembllng Terra, Mill Lar, &Jfft)iK LP13 OPP Tel.. 07732 681125 Email., heather@hee115.eu Heather Heells Dip HE Local Policy FILCM Lynne Le Dlp HE Local Pollcy
itional Comments Recommendations I would like to record My appreatiOn to the Cled( to the C¢)uncil for their a55i5tsnce durirsg the course of the audit work and the quality of dccUmentatiC provided for the Independent Examlnatlon. Heather Heelis Heelis & Lodge 3 June 2025 Contsct detalls . l HembllThJ TerTrce, Mlll Lane, gjffolk, IP13 OPP Tel.. 07732 681125 Email.. heather@heelis,eu Heather Heeli5 Dip HE Lool Polky FILCM Lynne Lodge Dip HE Local Poliry