2021-09-30-accounts

Trustees’ Annual Report for the period

From 01/10/20 Period start date To 30/09/21 Period end date

Charity name: The Friends of The Museum of Somerset

Charity registration number: 1188706

Objectives and Activities

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SORP reference
Summary of the Para 1.17 To advance the education of the
purposes of the charity public
as set out in its by promotion, support,
governing document assistance and
improvement of The Museum of
Somerset.
Summary of the main Para 1.17 and Monthly lectures, thrice yearly
1.19
activities in relation to newsletter,
those purposes for the visits to places of interest.
public benefit, in Annual lecture
particular, the activities, by well-known speaker.
projects or services All activities are advertised, and
identified in the reports
accounts. are displayed on the website and
sent to
local newspapers.
Statement confirming Para 1.18 The trustees have had regard to
whether the trustees the
have had regard to the public benefit guidance issued by
guidance issued by the the
Charity Commission on Charity Commission.
public benefit
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SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment The charity is run exclusively by

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volunteers.
Para 1.38
Contribution made by Some speakers give their
volunteers services
voluntarily.
Other
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Achievements and Performance

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SORP reference
Annual programme of lectures,
and an
Annual Lecture by a well-known
Summary of the main speaker,
Para 1.20
achievements of the which encourage members of the
charity, identifying the public
difference the charity’s to join The Friends of the Museum
work has made to the of
circumstances of its Somerset, thus enabling their
beneficiaries and any subscriptions to be used to
wider benefits to society support the
as a whole. Museum.
In February, £500 was donated to
the Museum to help in the
purchase of a silver seal matrix
found in Wincanton.
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 The annual profit was £423.
financial position at the
end of the period
Statement explaining Para 1.22 Reserves are held to be available
the policy for holding to
reserves stating why assist the Museum in purchases
they are held of
specific objects or for specific
projects
eg conservation of a picture. At
present £1,400 is earmarked to
help with specific purchases;
£1,000 is earmarked to help with
the staging of an exhibition of art
work by a local artist; £3,500 is
set aside for the Museum to use
in ways that will enhance their
visitors’ experience.
Amount of reserves held Para 1.22 £19,883
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24 FOTMOS has no deficits.
in deficit
Explanation of any Para 1.23 An ageing and declining
uncertainties about the membership is a worry.
charity continuing as a Lack of footfall to the Museum
going concern due to
Covid restrictions has affected
income
from book sales and quizzes, and
many
chances to promote the charity.
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Membership subscriptions are the
chief source of funds,
The charity’s principal supplemented by book sales.
sources of funds Para 1.47
(including any
fundraising)
Money is invested, where
possible, in
Investment policy and Higher earning accounts, but with
objectives including any Para 1.46 the need to access funds being
social investment policy the chief consideration.
adopted
The slight but steady fall in
membership.
A description of the Para 1.46 This may be due to the average
principal risks facing the age of the membership.
charity Lack of members willing to
become
trustees.
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The charity has continued with
Other monthly
meetings vis Zoom, but not all
members
can access this. More newsletters
than
previously have been produced in
an
effort to give members value for
money
for their membership.
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution derived from Charity
document Commission template.
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees elected each year by
methods including members
details of any present at the Annual General
constitutional provisions Meeting.
e.g. election to post or Officers are elected from amongst
name of any person or the
body entitled to appoint trustees at the AGM. The trustees
one or more trustees can co-opt further trustees.
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Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
The Head of Museums at the
South West
Relationship with any Para 1.51 Heritage Trust, the Museums
related parties Operations
Manager and the Curator of
Archaeology attend trustees’
meetings to advise on needs.
Other
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Reference and Administrative details

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Charity name The Friends of the Museum of Somerset
Other name the charity FOTMOS
uses
Registered charity 1188706
number
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Charity’s principal The Museum of Somerset,
address Castle Green,
Taunton
TA1 4AA
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Christopher Chair
1
Cooper
2 Christine Jessop Secretary
3 Barbara Cooper Treasurer
4 Wendy Flint
5 Lesley Herriot
6 Marion Holley
7 Brian Hunter
Veronica
8
Matthews
Lauraine Elected 16/02/21
9
Newcombe
10 Donald Ruffell
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee	name Dates	acted	if	not	for
	whole	year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Barbara Rosemary Cooper Full name(s) Christopher David Cooper Position (eg Chair Secretary, Chair, etc) Date 24/01/22

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Friends of the Museum of Somerset No (if any)
Receipts and payments accounts
For the period Period start date Period end date
To
from 10/1/2020 9/30/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Members subscriptions 1,368 - - 1,368
Fundraising 227 - - 227
Gift Aid 2 - - 2
Bank Interest 107 - - 107
Visits 279 - - 279
Guests 3 - - 3
Doantions 47 - - 47
Miscellaneous - - - -
2,033 - - 2,033
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 2,033 - - 2,033
A3 Payments
Doantion to Museum 500 - - 500
Speakers 339 - - 339
Insurance 96 - - 96
Website hosting and maintenance 90 - - 90
Printing, postage and stationery 134 - - 134
Visits 368 - - 368
Events - - - -
Venue 72 - - 72
Miscellaneous 11 - - 11
Sub total [ 1,610 ] - - 1,610
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 1,610 - - 1,610
Net of receipts/(payments) 423 - - 423
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 423 - - 423
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Co-operative Bank Savings Accounts	Total cash funds	to nearest £ 1,062 18,821 19,883		to nearest £ - - - -
	(agree balances	with receipts and payments account(s))	Agreement Error	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use					- - - - - - - -
			Fund to which		Amount due
B5 Liabilities	Details		liability relates		- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees	Signature		Print	Name

Signed by one or two trustees on behalf of all the trustees

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CC16a
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Last year

to the nearest £

-

-

-

-

Endowment funds

to nearest £ - - - -

OK

Endowment funds to nearest £ - - - - - -

Current value (optional) - - - - -

Current value (optional) - - - - - - - - - When due (optional)

Date of approval 1/13/2022 1/13/2022