Deddington Charity Estate 1188691
Annual Trustees Report 2022
The year started with a full complement of trustees and officers.
All properties are fully occupied, and a rent review was carried out for the first time since Covid on the Alms houses and the Town Hall. The modest increases were accepted by the tenants and have been paid on time throughout the year.
A full review of the insurance provision was undertaken this year and the trustees selected a new provider who pointed out some over valuation of the rebuild amounts. Surveys were undertaken on the Town Hall and Alms houses and the
insurance was adjusted to reflect the updated values. The total amount of insurance was reduced, and a three-year agreement was selected with the new insurer who is a specialist in this area.
A full survey was undertaken of the alms house windows, which were in need or repair. Quotes were obtained and instruction given to an experienced local specialist supplier. All windows were removed and refurbished and then refitted. The windows will be repainted in due course.
Prior to this a full property inspection was undertaken at the beginning of the year by the Property Manager and a trustee, with a list of works and repairs required in the next couple of years. This list will be monitored on an ongoing basis and reviewed annually.
One alms house needed a deep clean and the tenant was removed to a local facility during that process. This was carried out in full consultation with the resident’s family.
One of the residents of the alms houses sadly died in October. Her estate was administered by her appointed Solicitor according to her will. The trustees took the opportunity, following a previous review of the alms houses earlier in the year, to refurbish the bathroom and kitchen with a full redecoration. Residents have been reminded of the importance of a will to ensure their wishes are carried out.
A recruitment panel will be convened to interview the four candidates who are on the waiting list.
The trustees have taken note of the increase in applicants for an alms house place and the current waiting list is six applicants.
Enquiries have begun about some remedial work due to be undertaken to the Undercroft of the Town Hall and flooring of the art gallery above. Detailed reports have been received and the work will be considered for rollout in the 2024 financial period.
There has still been no confirmation re the registering of the assets of the charity under the new charity registration number. This continues to be followed up by the Clerk.
Help has been offered to a local resident in distress.
DEDDINGTON CHARITY ESTATES - C I O CHARITY NUMBER 1188691 INCOME AND EXPENDITUREACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022 Funds @ 1.1.22 Bardays Cla 18759.97 INCOME Rents:. Field Tenants - Almshouses Town Hall 1787.50 24480.00 5708.31 Interest Wayjeavas Lettings Deddington P C - lighting Misc. 31975.81 1246.19 4&79 .360.00 91.64 7.50 EXPENDITURE 33729.93 Insurance Independent examination 146.QQ 2776.71 120.00 Almshouses: Repairs & Renewal 25182.27 172.95 728.00 2928.80 773.16 15.00 75.00 Servicing . PW Properties:-... Thames Water T V Licence Christmas Boxes Town Hall: Repairs & renewal Service - 0.00 401.38 School Bursary , Redevelopment orrn4 Rebuild cost insurance quotation Misc 401.38 . 1435.00 1680.00 840.00 397.74 Excess of expenditure over income Deposit Funds Integrated 37672.01 942.08 131874.36 Funds 31.12.22 146692.25 Represented by:. Cla Cambridge and Counties Bank Redwood Bank 13571_70 87079.19 46041.36 These accounts hace been approved and accepted by the Trustees on........ . ... ...... John Sampson - Chairman Mrs Julie Westley- Clerk Co-ordinator
Report of the independent examiner to the Deddington Charity Estates CIO
This report on the accounts of the Deddington Charity Estates CIO for the period ended 31 December 2022, set out on the attached page, is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011.
Respective responsibilities of the trustees and the independent examiner
The trustees are responsible for the preparation of the accounts.
On the basis that the trustees consider that the audit requirement of section 144(2) of the Charities Act 2011 (2011 Act) does not apply, it is my responsibility to follow the procedures specified in the General Directors given by the Charity Commissioners under s145(5)(b) of the 2011 Act, and to state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. The examination included a review of the accounting records maintained by the treasurer and a comparison of the accounts with those records. It also included the consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records have not been met; or
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to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
N Westbury BSc (Hons) FCCA Bloxham Banbury Oxon
23 May 2023