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2024-03-31-accounts

WRT Chair: Welcome and Agenda

Welcome and thank you for making the time to attend this year’s WRT & Winsham Community Club AGM.

The agenda is set out here:

Minutes of the Jan 2024 AGM to be approved. Treasurer’s report for the accounts for 2023 – 2024. Chair’s report.

Electing four WRT Trustees from Community Club members. AOB and an opportunity for questions.

Minutes of the Jan 2024 AGM:

From those in attendance at the 2022 AGM, please can we have a proposer and a seconder. Show of hands.

Treasurer’s Report

Chair’s Report:

I want to thank all the volunteers, of which there are many so I will not name as I fear I would miss someone – but without the volunteers we would not be able to deliver the many events that for the community and the club members.

Volunteers are the driver behind all we do here, and we would welcome anyone if they would like to come along and help – we meet once a month to plan events organise Secretary, bar & food, cleaners, Hedge Cutters, general maintenance and all those who have contributed time and effort to Community Club Building improvements and maintenance, refuse & recycling.

The Club is open regularly every weekend Friday and Saturday 7pm – 11pm and on Sunday from 2pm – 6 pm and is well attended by Community Club members and their guests. Killer Skittles usually takes place on Fridays and all club members, and their guests are welcome to join in.

The Club has its own Skittles team which plays on a Tuesday evening. We also host several skittle games from different leagues. Alongside the club openings we facilitate regular social activities such as Takeaway Nights, Bingo Nights and the Tikka Van.

Annual Events – the club has built a great reputation for our annual events: Easter – thank you to residents (true community event) Fun day

Halloween – thank you to residents (true community event)

Childrens Christmas party

The easter and Halloween events are extremely popular at the last events over 100 children and their families attended – again this is a true community event and is supported by the residents of the village.

Music and Bands – we have also hosted several bands and getting a reputation as a music venue especially in the Summer – with the amazing field facility.

Community Club Members – membership is now 62 of which 14 are family members (temporary memberships-non-members signed in by members)

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Local organisations have held their AGM in the Club, i.e Horticultural Society. The club can be booked for private parties, we have had children partes, birthday parties and we have also facilitated celebration of life gatherings.

Improvements – completed and planned: Improvements have continued to be made to both the Clubhouse and the external area to improve the facilities available to Club Members and the wider community.

Since the last AGM improvements have included:

The WRT invested in a large Marquee which has been very beneficial in supporting the events. This can also be hired for any events future.

It came in very handy to support the school PTFA as the inclement weather posed a threat to the summer fair – we were able to offer the use of the marquee and club house to support this valuable fundraising event for the village school.

The WRT are always looking to improve facilities and are currently looking, following a club members request, at a smoking/vaping shelter. The removal of the old sheds to be replaced with better storage.

The WRT have been successful in securing grant funding to purchase and install a permanent outdoor table tennis table – we are looking at where this will be situated. We have also secured funding to support the annual fun day – we do this so we can provide a community day at little to no cost for residents and their families.

Other Updates

The WRT and PC are working together to ensure the very outdated lease is renegotiated and the WRT ICO is working to set up a subsidiary company in line with the Charity Commission and voted on last year.

The charity commission are fully aware of what we are doing and we are working with them moving forward.

We will now move to the election of four representatives from the Club members to join the WRT Trustees for the next year.

accounts of the WRT over the financial year 2023 April to 2024 April

EXPENDITURE £ 48,355

bar restock £ 26,335 of which food £ 585, cleaning materials £ 179

'other' £ 6,778

• first aid course £ 440; sports equipment from Denise Fund £ 359; marquee hire Fun Day £ 160 • Somerset Council event licences, 2nd Sumup machine, Joint parish magazine advert, ICO data protection, skittle balls, glasses, boxes..., fake notes

utility payments £ 5,604

• Vision ICT webmail £ 79 maintenance £ 2,867

capital expenditure £ 4,426

outgoings from ringfenced posts £ 2,344

INCOME £ 58,311 bar takings £ 48,829 food takings £ 1,900 memberships £ 617, hall hire £ 152, PayPal giving fund £ 49 income for ringfenced posts £ 6,764

Income over expenditure: £ 9,956

year end balance as of 2 April 2024: £ 19,842 plus savings account £ 5,013. TOTAL £ 24,855 (of which ringfenced £ 4,420)

RINGFENCED

FunDay: income £ 5,648, spent £ 1,945, balance £ 3,703 Denise: income £ 717, spent £ 359, balance £ 358 football: income £ 267, spent £ 40, balance £ 227 Halloween income £ 132, outgoings nil, balance £ 132 Skittle alley income nil, balance nil