Charity Number 1188658 ## **The Eastern Counties Bus Preservation Group** ## **UNAUDITED TRUSTEES REPORT AND FINICIAL STATEMENTS FOR YEAR ENDDED 31 OCTOBER 2023** ## **CONTENTS** Pages Reference and Administrative details of the Charity Trustees Report Balance Sheet Examiners Report **The Eastern Counties Bus Preservation Group CIO - Charity Number 1188658** ## **REFERENCE AND ADMININSTRATIVE DETAILS OF CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 APRIL 2023** **Chairman** Jamie Vendy **Secretary** Kaylee Vendy **Trustees** Jamie Vendy Kaylee Vendy Oliver Stroud Richard Ward **Charity No.** 1188658 **Office** 10 Honeysuckle Way Sowerby, Thirsk YO7 3SH **Contact** info@easterncountiesbusgroup.co.uk www.easterncountiesbusgroup.co.uk Page 2 ## **TRUSTEES REPORT FOR YEAR ENDED 31 OCTOBER 2023** ## **APPOINTMENT OF TRUSTEES** Each year an AGM (Annual General Meeting) is held and the election of Trustees takes place as part of this meeting. In all, three Trustees can be elected: two Trustees and an officer i.e.. Chairman, Secretary, or Treasurer. In addition, any Trustee's who have resigned during the year prior to the AGM can be replaced. Those elected then serve for a term of two years in the case of a Trustee or for a term of three years in the case of Chairman, Treasurer and Secretary. Those appointed serve until the AGM that is held in their final year unless they resign or are otherwise disqualified according the Articles of Association. In addition to those elected the Trustees have the power to both replace those who resign (or are disqualified) and to co-opt up to four additional Trustees, who serve until the next Annual General Meeting. Co-opted trustees are generally added to provide specific expertise, knowledge, capability or capacity not available from those who were elected. ## **ORGANISATION** As a whole the organisation consists of around 30 members who join by annual subscription with around 6 of those active volunteers who work to further the objectives of the trust. The board of Trustees, which can consist of up to eleven members, discuss and review all key topics of the Trusts business. Many of the Trustees also work at the museum premises and use this opportunity to discuss operational matters and relevant activity. Done an ongoing basis the Trustees are in touch by a group chat and telephone to ensure that significant developments are known to all and quickly attended to. Each of the Trustees also take on specific roles such as vehicle maintenance, memberships etc. with these being agreed by all the Trustees from the outset. ## **OBJECTIVES** The object of the CIO is: To educate the public in the history of public transport by means of the acquisition of vehicles of historical significance and related artefacts, the restoration of such vehicles to operational condition so that the public may experience travel on the transport of yesteryear, and the safe keeping of artefacts to ensure accessibility for future generations. ## **Trustees Annual Report** Achievements and Performance The trustees present their annual report together with finical balance sheet of The Eastern Counties Bus Preservation Group. The organisation was granted charity status in March 2020 Whilst 2023 was overall quiet, we achieved allot with the purchase of AEC Swift WEX685M for continued preservation. We successfully worked with Stonham Barns to help them run The BIG Bus Show which was founded in 2022. After the 2023 show it was decided at a Trustee meeting to take ownership of the show and operate it as us for 2024. An agreed fee for renting the showground off Stonham Barns was agreed in October 2023. Page 3 **Income Statement for period 1 November 2022 to 31 October 2023** |**Income**|**2023**|**2022**| |---|---|---| |Sales|£11,686.32|£2,573.00| |Donations|£28,051.00|£10,110.00| |_Other Incomes*_|_£12,352.07_|_£7,823.82_| ||**£52,089.39**|**£20,506.82**| |General activities|£54,750.51|£31,531.62| |**General**|**£54,750.51**|**£31,531.62**| |**Loss for the period**|-£2,661.12|-£11,024.80| _*Other incomes are Gift Aid & other HMRC reimbursements._ ||**Balance Sheet**|**on 31 October 2023**| |---|---|---| |**Fixed Assets**||| |Historic Vehicles|£39,140.00|£33,640.00| |**Current Assets**||| |Cash at the Bank|£598.80|£2,805.79| |Debtors|£224.40|£0.00| |**Non Current Liabilities**||| |Loans due after more than one year|£16,666.60|£21,666.64| |**Net Assets**|£23,296.60|£14,779.15| |**Reserves**||| |Profit & Loss|**£39,963.20**|**£36,445.79**| Page 4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl membèrs of The Eastern Counties Bus Preservation Group On accounts for the year ended 316t October 2023 Charity no (if any) 1188658 Set out on pages 14 (remember to includé the paoe nuyrthts Of 8dditioiial $I￿e[SI I report to the trustees on my examination of the accounts of the above charity (Yhe Trusl") for the year ended 3111012023 Responsibilities and As the charity trustees of the Trust, you are responsible for th8 preparation basis of report of the arxounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}(b) of the Ad. I have completed my examination. I confinn that no material matters have Come to my attention in connection with the examination which gives me cause to believe that in, any material respect: Independent examinerfs statement accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not a¢cord with the accounting records I have no concems and have come across no other matters in Connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Ple8se delete the words in th8 brackets rf they do not apply. Slgned: Date: 2310812024 Nama: Daniel Mcilwrath Relevant profe83lonal qualificatlon(sl or body (if any): DKM Finan￿ Ltd CIMA Address: 254 Fakenham Road, Taverham, Norwich, NR8 6QW IER October 2018