## Trustees’ Annual Report for the period From 5.4.2023 Period start date To 4.4.2024 Period end date Charity name: Newtown Textile Museum Charity registration number: 1188651 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO shall be to
promote the education of the public by
the provision of a museum for the
exhibition of items of antiquarian,
educational, historical or local interest
including those associated with the
textile industry.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Preserving the building within which the
Museum is housed is a key objective.
The 1830s original hand loom weaving
factory is the last one remaining in a
near original state from the time that
Newtown was the centre in Wales for
hand-loom weaving. It therefore forms
an important part of Newtown’s
industrial heritage. The Museum has
interpreted its remit for its displays as
focusing on three specific areas: wool
and textiles; the experience of living
and working in the Museum building;
and the industrial heritage of Newtown.
It is open to the public for 4 days a
week from the beginning of May until
the end of September. No charges are
made but donations are encouraged.| |Statement confirming|Para 1.18|In managing what the Museum has to| |whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit||offer, the Trustees take full regard of
the guidance on public benefit.|| |---|---|---|---| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|The NTM is not a grant-giving body.| |Policy on social
investment including
program related
investment|Para 1.38|The NTM has no investments.| |Contribution made by
volunteers|Para 1.36|The Museum is run entirely by
volunteers. The total number fluctuates
over time but between 20 and 30
people give their time voluntarily to help
to keep the Museum open. Several of
those involved commit considerable
amounts of time to the Museum.| |Other||| Achievements and Performance ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|The major achievement for the Museum
in 2023 was applying for, and being
granted, full accreditation by the Welsh
accrediting body. This indicates that we
have reached the benchmarks of a
well-run Museum. The Accreditation
Panel congratulated the Museum for its
strong application.
The Museum was open to visitors for 4
days a week for the whole of the
summer from May 2 until September 30
2023. In addition to normal visiting
hours we were able to offer group tours
and school visits as we had done pre-
Covid. There were a total of 1152
visitors to the Museum including those
who came as part of a group etc. This
was 200 more than in 2022-3 but still
not back to pre-Covid numbers.
During the winter of 2023, with support
from the Ashley Family Foundation and
the Newtown Town Council, for which
we were very grateful, we were able to
upgrade our reception area to make a
more welcoming entrance and to create
a better space for the shop. This had a
positive impact on our sales in 2024-5.
Donations from our ongoing Friends
scheme and visitors to the Museum
totalled some £6,000 slightly more
than in the previous year, showing the
positive reaction from individuals to the
continuance of the Museum.
In addition to the permanent displays,
there was a special exhibition which
told the fascinating story of Amelia Ray.| She took over the business when her husband died in the 1870s. A lucky find of a cache of her papers in the attic of her old premises, which was then carefully preserved by the late David Pugh, are now in the Museum. They enabled us to present some of the fascinating history of what people wore and how they lived, over 120 years ago. The Museum continued to develop ways in which it could offer greater understanding of what was involved in converting a fleece into flannel. A number of workshops offering an opportunity to try out a craft skill were organised but with variable attendance. The successful “Tapestry Tuesdays” for people, particularly children, to try their hand at weaving on a card were continued in the summer holidays and were very popular. Best of all was the introduction of a `weaver in residence’ from mid July to the beginning of September. Kay-Lee Davies, a graduate student from Carmarthen School of Art, worked on our (relatively) modern loom, three days a week for six weeks over the summer holidays. Our visitors greatly enjoyed watching and talking to Kay-Lee. It is hoped that this scheme will continue, with a graduate student from the School of Art coming every summer. ## Additional information (optional) You may choose to include further statements where relevant about: The comments we receive from visitors are overwhelmingly positive and meet our objectives of providing an Achievements against |objectives set|Para 1.41|interesting and enjoyable experience.
The Museum is one of Trip Advisor’s
top attractions in Newtown with 5 stars.
Thus, not only does the Museum
provide interesting information to
visitors but it is helping to attract
visitors to Newtown.| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|Our visitor numbers and the income
generated met the target we had set
ourselves.
Our aim is to meet day to day revenue
costs from our income. Anything
outside the day to day requires external
funding. 2023-4 saw a number of
successful applications:
In March 2023 we were lucky enough to
get a discretionary grant from the
Welsh Government to- help the
museum meet increases in the running
costs. This gave us £4,000 for 2023-
4.
We obtained funds for two
consultancies in the second half of
2023; One, through Catalyst Cymru, to
help us improve our marketing; and a
second from AIM Higher to help us
explore whether paid support would be
helpful to us, and how we might obtain
it. While helpful, neither of these
consultancies were able to solve our
problems in the short term.
Two other applications were also
successful at the end of 2023 and the
beginning of 2024 which have borne
fruit in the summer of 2024.
One from the Group for Education in
Museums (GEM) found us a Learning
Mentor, and gave us a small grant, to
provide advice and guidance to assist
the Museum to develop relationships| with local schools. This has proved to be enormously helpful. The second application was for funds from Powys County Council’s Shared Prosperity Funds to make a bi-lingual video of a tour of the Museum. This will enable those people who cannot go upstairs, or those unable to visit Newtown, to get a feel for what the Museum is offering. (Given the age of the building, it has not been possible to fit a lift).The film is being made in mid 2024. Not applicable. Investment performance against objectives Para 1.41 Other ## Financial Review |Review of the charity’s
financial position at the
end of the period|Para 1.21|The Museum remained a going
concern at the end of this period, and
should remain so for the foreseeable
future. Like all small Museums we face
increased costs which have been
factored into our budgets.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy for holding reserves is to
have enough cash reserve to allow for
any emergency building work to the
Museum, and also to hold a resilience
fund to allow for two years of closure
due to any unforeseen event eg| |||another COVID outbreak.| |---|---|---| |Amount of reserves held|Para 1.22|£3,000 for any emergency building
work, and £3,000 for one year of
unforeseen Museum closure.| |Reasons for holding zero
reserves|Para 1.22|Not applicable.| |Details of fund materially
in deficit|Para 1.24|No deficit.| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|No uncertainties.| |Additional information (optional)
You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|Key funding sources are donations from
visitors to the Museum together with
Friends of the Museum who supply
together the majority of the funding.
Also Gift Aid on relevant donations from
the Inland Revenue and profits from a
small shop within the Museum. In
addition, grants are received for specific
non revenue purposes. This enables
the Museum to meet its objectives as
set out in section Objectives and
Activities of this Report.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|No investments. The Trust attempts to
ensure that its electricity supply is as
“Green” as possible and also to use
local suppliers wherever possible.| |A description of the||The main problems facing the Museum
at the present time are the difficulty of
recruiting enough volunteers to be open
for four days a week and to manage| |principal risks facing the
charity|Para 1.46|the succession for the Trust Chair and
Trustees; and members of the
Management Committee. Managing the
inflation costs, particularly energy costs,
was also of major concern in 2023-4.
These were mitigated by the Welsh
Government grant (as above). .| |---|---|---| |Other||| Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|CIO – Foundation, registered 19 March
2020. CC number1188651| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|The Constitution does not specify how
Trustees are selected. In seeking new
or additional Trustees the existing
trustees must have regard to the skills,
knowledge and experience needed for
the effective administration of the CIO.
Every trustee must be appointed by a
resolution passed at a properly
convened meeting of the charity
trustees.| Additional information (optional) You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|We have adopted the Charities
Commission standard for inducting and
training new Trustees.| |---|---|---| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Trust has a Board of Trustees and
a Management Committee. The
Trustees take responsibility for the
strategic direction of the Museum
including ensuring it is solvent, and
delivering on its charitable purpose.
They also provide collective leadership
in support of the Museum’s charitable
objectives.
The Management Committee is
responsible for the day to day
management of the Museum. There is
no wider network.| |Relationship with any
related parties|Para 1.51|No paid employees. No related parties.| |Other||| ## Reference and Administrative details Charity name Newtown Textile Museum |Other name the charity
uses|-| |---|---| |Registered charity number|1188651| |Charity’s principal address|5-7 Commercial Street
Newtown
Powys SY16 2BL| ||| ## Names of the charity trustees who manage the charity ||1
2
3
4
5
6
7
8|Trustee name|Office (if any)|Dates acted if
not for whole year|Name
of
person
(or
body)
entitled
to
appoint
trustee
(if any)| |---|---|---|---|---|---| |||Janet Lewis|Chair||| |||Norman Davies|Treasurer||| |||John Evans|Curator, ex officio||| |||Chris Tomley|||| |||Carrie Canham|||| |||Penny Foreman||Resigned 12
November 2021|| |||Katherine Keatley||Appointed 12
November 2021|| |||Daniel Brawn|||| – Corporate trustees names of the directors at the date the report was approved Director name None Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year (No one individual/s) Funds held as custodian trustees on behalf of others Description of the assets None held. held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) ||Additional information (optional)
Names and addresses of advisers (Optional information)|Additional information (optional)
Names and addresses of advisers (Optional information)|Additional information (optional)
Names and addresses of advisers (Optional information)| |---|---|---|---| ||Type of
adviser
Name
Address||| ||Mentor|Alex Turrell|Powis Castle and Garden, Welshpool,Powys SY21
8RF| ||Name of chief executive or names of senior staff members (Optional information)||| ||No staff employed.||| ## Exemptions from disclosure Reason for non-disclosure of key personnel details Other optional information Declarations The trustees declare that they have approved the trustees’ report above. ## Signed on behalf of the charity’s trustees N. Davies Signature(s) J. Lewis NORMAN DAVIES Full name(s) JANET LEWIS Position (eg Secretary, Chair Treasurer Chair, etc) Date November 1 2024 ## ACCOUNTS FOR NEWTOWN TEXTILE MUSEUM TRUST 2023-2024 FINANCIAL YEAR 5[TH] APRIL 2023 TO 4[TH] APRIL 2024 Newtown Textle Museum 5-7 Commercial Street Newtown Powys SY16 2BL www. Newtowntextlemuseum.co.uk email: admin@newtowntextlemuseum.co.uk ## A Charitable Incorporated Organisaton Charity Commission number 1188651. Note : The Museum is entirely run by volunteers and has no paid staff. It is not a limited company but a CIO and adheres to Charity Commission and Inland Revenue regulations and guidance for income, expenditure, and financial regulation relevant to a CIO, and is controlled by a Board of Trustees. ## Accounts Contain: 1. Income and Expenditure account 23-24 2. Notes to the I&E accounts 23-24 3. Grants received and grants expenditure 23-24 4. Consolidated I&E account and bank reconciliaton 23-24 5. Balance Sheet at 4[th] April 2024. 1. INCOME AND EXPENDITURE – NEWTOWN TEXTILE MUSEUM TRUST 2023-24 5[th] APRIL 2023 TO 4[th] APRIL 2024 (2022-2023) |Expenditure
Utlites
Electricity (Note 1)
Water
Telephone/Broadband
Building
Cleaning
Alarms
Maintenance
Lightng (Note 2)
Recepton Improvement (Note 3
(Note 4)
Legal
Insurance
ICI Fees
Marketng
Subscriptons
General Marketng (Note 5)
Banners, fags
Collecton
Collectons and displays (N6)
Student
Resident Weaver (Note 7)
Cost of Sales
Cost of Sales (Note 8)
Miscellaneous Consumables
Training/Admin
Oral History Project (Note 9)
Bank charges
Cost of events/materials
Miscellaneous
(Note 9)
TOTAL OPERATING EXPENDITURE 2023-24|£
£
4,034.13
240.62
830.38
5,105.13 (3,503.54)
280.00
384.00
800.00
3,478.20
) 2,080.00
7,022.20
(1,994.28)
1,332.13
40.00
1,372.13
(1,323,59)
126.00
2,308.40
230.00
2,664.40
(1,767.79)
385.96
( 959.95)
2,545.49
( 0 )
2,271.46
(1,271.80)
200.21
695.00
0
59.40
430.41
37.70
1,422.72
(4,989.66)

£22,789,49
(15,910.63)| |---|---| (Note 10) |Income
£
Donaton at Museum (Note 11)
Friends & General Donatons (Note 12)
Tours and Talks
Events at Museum
Online Sales
Shop sales at Museum
HMRC Gif Aid
TOTAL OPERATING INCOME 2023-24
+Grants c/f from 22-23 spent in 23-24
+Spent from Grants received in 23-24
(Note 13)
TOTAL INCOME USED IN 2023-24
(Note 14)
OVERALL, I & E FOR 2023-24:
Expenditure
Less income
Excess of expenditure over income 2023-24

(Note 15)|£
195.00
557.65
107.31
2,332.50

2,690.00
6,890.57


£22,789.49
£19,589.49
|(2022-23)
2,412.18
(2,168.57)
3,500.00
(2,196.01)
752.65
(736.40)
2,439.81
(1,828.25)
904.28
(791.90)
£10,008.92 (7,721.13)

£9,580.57
(4,490.00)
£19,589.49
(12,211.13)

£3,200.00
(£3,699.50)| |---|---|---| ## 2. NOTES TO THE INCOME AND EXPENDITURE ACCOUNT Note 1 – The price of electricity increased to its maximum extent at the start of the financial year, at the same time as previous Government business price limitations came to an end. We have negotiated a new fixed price agreement: this came into effect during the 23-24 financial year, and should lead to a reduction of some £1,500 per annum for 2024-25. Note 2 – When the reconstruction of the reception area of the Museum took place in the winter of 23-24, it was revealed that the lighting would need to be updated in the whole of the Museum. This led to the payments shown of over £3,000. Having now completed this exercise; it is hoped that such a large expenditure will be avoided in future years. Note 3 – The remaining reception improvements were completed and paid for in the 23-24 year, and were covered by a grant from the previous year. Note 4 - The Museum contents and alarms systems were reviewed for the insurance quote. Note 5 – This represents an increase due to delayed payments from the previous year, and printing a new batch of leaflets. Note 6 – A reduction in the costs for collections and displays due to a lower volume of new items. Note 7 – A student resident weaver was given a bursary and associated expenses for the summer college holiday period to provide a useful attraction for the Museum, but no grants were available hence the gross cost shown falling directly on to the Museum. A grant for the full cost will be made available in the 2024-25 financial year. Note 8 – Cost of sales increased due to both an increase in total sales compared to the previous year, and stock purchases of smaller items to be sold over time in the Museum shop. Note 9 – The reduction in spend in this area was due to no spend on the oral history project during 23-24, and similar reductions in the training/strategy which was completed in 23-24. Note 10 – In overall terms, the major differences in spend compared to the 22-23 year were: reduction in miscellaneous spend; increases in spend on sales items, resident weaver, electricity, lighting renewal, marketing, and building maintenance. Note 11 – The figure for Museum donations represents those by cash (85%) and card (15%). The Friends and other donations figure include a one-off donation of £1,000 from the LLandinam History Society. Note 12 – The shop sales in the Museum show a healthy increase over the previous year. Sales are represented by 37% cash and 63% card. Note 13 – The increase in operating income was largely due to an increase in donations both at the Museum and via the Friends scheme, together with increase shop receipts. Note 14 – This figure is made up from the use of £2,690 of grants carried forward from 22-23, plus £6,890.57 of the revenue grant received from the Welsh Government during 23-24. Note 15 – The figure for excess of expenditure over income was kept at an artificially low level thanks to the revenue grant noted in Note 13, and detailed in the next section of these accounts. The Museum remains a going concern and has sufcient revenue reserve to overcome even a complete one-year closure if the worst should happen in 2024 (as it did in 2020/21). However, the Museum relies on increasing income and taking every available step to reduce expenditure in order to remain open for future years afer 2025. ## 3. GRANTS INCOME AND GRANTS EXPENDITURE ACCOUNT FOR 2023-2024 YEAR |Purpose of Grant|B/F unspent
|Received|Spent|C/F unspent| |---|---|---|---|---| ||from 2022-23|2023-24|2023-24|to 2024-25| ||£|£|£|£| |Building Work|2,000.00|0|2,000.00|0| |Vision Strategy|690.00|0|690.00|0| |Oral History Project|2,200.00|0|0|2,200.00| |Revenue grants|0|9,000.00|6,890.57|2,109.43| |Educaton|0|750.00|0|750.00| |Banners|0|205.00|0|205.00| |(WCVA)||||| |TOTAL GRANTS|4,890.00
|9,955.00|9,580.57|5,264.43| . The following organisatons have kindly donated the funds noted in the Grants Account as spent during 2023-24, and are thanked for their contributons: Building Work – The Ashley Foundation, and Newtown Town Council Vision Strategy – Federation of Museums and Galleries Wales Commission Fund Wales – Oral History Project Revenue - The Government of Wales Education – GEM Banners – Welsh Council of Voluntary Associations ## 4. CONSOLIDATED I & E ACCOUNT FOR NEWTOWN TEXTILE MUSEUM TRUST 2023-2024 Expenditure for 2023-24: From I&E account 22,789.49 £22,789.49 Income for 2023-24: From I&E account 19,589.49 £19,589.49 Net expenditure for year £3,200.00 Bank reconciliaton: Opening Balance 5/4/23 NatWest account 11,243.39 HSBC account 5,615.23 16,858.62 Less net expenditure (from I&E) 3,200.00 Closing Balance 5/4/24 £13,658.62*** The closing balance is held in the NatWest account £12,577.13 + HSBC account £1,774.11. Note: during the financial year £5,000.00 was transferred from the HSBC account to the NatWest account. The final closure of the HSBC account should take place in 2024. *** Of this closing balance of £13,658.32: Specific allocated Grant funds 3,155.00 Buildings maintenance fund 3,000.00 £6,155.00 Available Museum general revenue funds at 5[th] April 2024 £ 7,503.62 5 CONSOLIDATED BALANCE SHEET AT 4[TH] APRIL 2024 |Notes
FIXED ASSETS
Buildings 5-7 Commercial Street used
1
325,000
entrely as Museum premises
Contents of Museum including displays
2
19,000
CURENT ASSETS
Debtors
3
140
Cash at bank and in hand
4
13,659
Stock for shop
5
650
CREDITORS
Amounts falling due within one year
6
(140)
NET CURRENT ASSETS
FUNDS
Unrestricted funds
7
10,504
Restricted funds
8
347,805
TOTAL FUNDS|344,000

14,449
358,309|(2022-23)
(275,000)
(17,509
)
(292,509)
358,309| |---|---|---| Notes to the Balance Sheet 1. Figure is estimated sale value 2. Figure is that used for the insurance valuation. 3. Small debtors due on 4[th] April 2024. 4. Detailed in section 3 of these accounts . 5. Resale value of stock shop as at 4[th] April 2024. 6. Payment due to supplier not able to trace. 7. Held at bank £10,504. 8. Property £325,000 + asset value museum contents £19,000 + shop stock £650 + restricted grants £3,155. Norman Davies Treasurer, Newtown Textle Museum 10[th] August 2024 Approved by the Newtown Textle Museum Trustees on 30[th] August 2024. ND/23-24ac