## **Trustees’ Annual Report for the period**
**From** 5.4.2022 **Period start date To** 4.4.2023 **Period end date**
**Charity name:** Newtown Textile Museum
**Charity registration number:** 1188651
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO shall be to
promote the education of the public by
the provision of a museum for the
exhibition of items of antiquarian,
educational, historical or local interest
including those associated with the
textile industry.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Preserving the building within which the
Museum is housed is a key objective.
The 1830s original hand loom weaving
factory is the last one remaining in a
near original state from the time that
Newtown was the centre in Wales for
hand-loom weaving. It therefore forms
an important part of Newtown’s
industrial heritage. The Museum has
interpreted its remit for its displays as
focusing on three specific areas: wool
and textiles; the experience of living
and working in the Museum building;
and the industrial heritage of Newtown.
It is open to the public for 4 days a
week from the beginning of May until
the end of September. No charges are
made but donations are encouraged.|
|Statement confirming|Para 1.18|In managing what the Museum has to|
|whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit||offer, the Trustees take full regard of
the guidance on public benefit.||
|---|---|---|---|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The NTM is not a grant-giving body.|
|Policy on social
investment including
program related
investment|Para 1.38|The NTM has no investments.|
|Contribution made by
volunteers|Para 1.36|The Museum is run entirely by
volunteers. The total number fluctuates
over time but between 20 and 30
people give their time voluntarily to help
to keep the Museum open. Several of
those involved commit considerable
amounts of time to the Museum.|
|Other|||
**Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|The Museum was open to visitors for 4
days a week for the whole of the
summer from May 3 until September
3019. There were a total of 1003
visitors to the Museum including those
who came as part of a group or for
particular activities. This was 300 more
than in 2021-2 but still not back to pre-
Covid numbers. Income from visitors of
all kind totalled £2,170* slightly more
than in the previous year. (* Norman
and I need to make sure that numbers
tally with the accounts).
In addition to the permanent displays,
there was a special exhibition of photos
of Newtown comparing 1971 and 2021;
the Museum developed an offer of
hands-on experience of spinning and
weaving. This included free “Tapestry
Tuesdays” for people, particularly
children, to try their hand at weaving on
a card, and paid workshops for a
variety of skills including felting and
weaving. These were led by a new
volunteer who is a weaver and who has
joined the Management Committee.
Another new volunteer did a
considerable amount of work on the
care and conservation side of the
collection to establish better standards
of ongoing care.
Volunteers from the Museum
participated in a number of external
events including the Newtown Food
Festival and Antiques Road Show,
when it visited Powis Castle. One of the
Museum’s artefacts, a `knocker-upper’,
was chosen as an object to cover in the
programme.
The Museum obtained funding from
Community Foundation Wales for an|
oral history project exploring the experience of living in Newtown and how it has changed over the years. Funds were also obtained from the Federation of Welsh Museums to support a consultant to help the Committee develop a Five Year plan, which is guiding the Museum’s development forward, beginning in April 2023.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|The Museum is one of Trip Advisor’s
top attractions in Newtown with 5 stars.
Thus, not only does the Museum
provide interesting information to
visitors but it is helping to attract
visitors to Newtown.
The feedback received from visitors
continues to be overwhelmingly positive
with people finding it interesting and
unexpected in its coverage.|
|---|---|---|
|Performance of
fundraising activities
against objectives set|Para 1.41||
|Investment performance
against objectives||Not applicable.|
Para 1.41 Other
## **Financial Review**
|Review of the charity’s
financial position at the
end of the period|Para 1.21|The Charity
had cash assets of
£11,000 at year end plus reserves of
£6,000, and no known liabilities. The
Museum remains a going concern for
the foreseeable future.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy for holding reserves is to
have enough cash reserve to allow for
any emergency building work to the
Museum, and also to hold a resilience
fund to allow for two years of closure
due to any unforeseen event eg
another COVID outbreak.|
|Amount of reserves held|Para 1.22|£3,000 for any emergency building
work, and £5,000 for up to 2 years of
unforeseen Museum closure.|
|Reasons for holding zero
reserves|Para 1.22|Not applicable.|
|Details of fund materially
in deficit|Para 1.24|No deficit.|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|No uncertainties.|
**Additional information (optional)** You may choose to include further statements where relevant about:
Key funding sources are donations from visitors to the Museum together with Friends of the Museum who supply
|The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|together the majority of the funding.
Also Gift Aid on relevant donations from
the Inland Revenue and profits from a
small shop within the Museum. In
addition, grants are received for specific
non revenue purposes. This enables
the Museum to meet its objectives as
set out in section Objectives and
Activities of this Report.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|No investments. The Trust attempts to
ensure that its electricity supply is as
“Green” as possible and also to use
local suppliers wherever possible**.**|
|A description of the
principal risks facing the
charity|Para 1.46|The main problems facing the Museum
at the present time are the difficulty of
recruiting enough volunteers to be open
for four days a week and the current
inflation costs, particularly energy costs.
These are issues of concern that we
are trying to mitigate at the present
time.
Additionally, if another COVID-type
outbreak occurs then the Museum
might have to close again, but this is
covered by the current assets and the
resilience fund noted in the accounts.|
|Other|||
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing
document
(trust deed, royal charter)|Para 1.25|CIO – Foundation, registered 19 March
2020. CC number1188651|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|The Constitution does not specify how
Trustees are selected. In seeking new
or additional Trustees the existing
trustees must have regard to the skills,
knowledge and experience needed for
the effective administration of the CIO.
Every trustee must be appointed by a
resolution passed at a properly
convened meeting of the charity
trustees.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Trust has a Board of Trustees and
a Management Committee. The
Trustees take responsibility for the
strategic direction of the Museum
including ensuring it is solvent, and
delivering on its charitable purpose.
They also provide collective leadership
in support of the Museum’s charitable
objectives.
The Management Committee is
responsible for the day to day|
management of the Museum. There is no wider network. No paid employees. No related parties. Relationship with any related parties Para 1.51 Other
## **Reference and Administrative details**
|Charity name|Newtown Textile Museum|
|---|---|
|Other name the charity
uses|-|
|Registered charity number|1188651|
|Charity’s principal address|5-7 Commercial Street
Newtown
Powys SY16 2BL|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name**
**of**
**person**
**(or**
**body)**
**entitled**
**to**
**appoint**
**trustee**
**(if any)**|
|---|---|---|---|---|
||Janet Lewis|Chair|||
||Norman Davies|Treasurer|||
||John Evans|Curator, ex officio|||
||Chris Tomley||||
||Carrie Canham||||
||Penny Foreman||Resigned 12
November 2021||
||Katherine Keatley||Appointed 12
November 2021||
## – Corporate trustees names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
|Trustee name|Dates acted if not for
whole year||
|---|---|---|
|(No one individual/s)|||
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held. held in this capacity
Name and objects of the charity on whose behalf the assets are held and
how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|
|---|---|---|---|
||**Type of**
**adviser**
**Name**
**Address**|||
||Mentor|Alex Turrell|Powis Castle and Garden, Welshpool,Powys SY21
8RF|
||**Name of chief executive or names of senior staff members (Optional**
**information)**|||
||No staff employed.|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
N. Davies **Signature(s)** J. Lewis NORMAN DAVIES **Full name(s)** JANET LEWIS
**Position (eg Secretary,** Chair Treasurer **Chair, etc)**
**Date** November 30 2023
## **ACCOUNTS FOR NEWTOWN TEXTILE MUSEUM TRUST 2022-2023 FINANCIAL YEAR**
## **5[TH] APRIL 2022 TO 4[TH] APRIL 2023**
## **Newtown Textile Museum**
## **5-7 Commercial Street**
## **Newtown**
## **Powys SY16 2BL**
## **www. Newtowntextilemuseum.co.uk**
**email: admin@newtowntextlemuseum.co.uk**
## **A Charitable Incorporated Organisation Charity Commission number 1188651.**
**Note** : The Museum is entirely run by volunteers and has no paid staff. It is not a limited company but a CIO and adheres to Charity Commission and Inland Revenue regulations and guidance for income, expenditure, and financial regulation, controlled by a Board of Trustees.
The Museum became a completely independent organisation from 31[st] December 2021; these accounts reflect the whole financial year 2022-23.
## **Accounts Contain:**
**1. Income and Expenditure account 22-23**
**2. Grants received and grants expenditure 22-23**
**3. Consolidated I&E account and bank reconciliation 22-23**
**4. Balance Sheet at 4[th] April 2023.**
## **1. INCOME AND EXPENDITURE – NEWTOWN TEXTILE MUSEUM TRUST 2022-23**
|**5th APRIL 2022 TO 4th APRIL 2023**
**Expenditure**
Utlites
Electricity (Note 2)
Water
Telephone/Broadband (Note 3)
Building
Cleaning
Alarms
Maintenance
Insurance (Note 4)
Recepton improvements
Marketng
Subscriptons (Note 5)
General Marketng (Note 6)
Collecton
Collectons and displays
Cost of Sales
Cost of Sales (Note 9)
Miscellaneous Consumables
Training Exercise (Note 7)
Oral History Project
Administraton
Bank charges
**TOTAL OPERATING EXPENDITURE 2022-23**
**Income**
Donaton Boxes cash donatons 1,950.22
Donatons by card
218.35
(At Museum -Note 8)
Friends & General Donatons
Tours, Talks and Events
Sales (Note 9)
HMRC Gif Aid (Note 10)
**TOTAL OPERATING INCOME 2022-23**
Grant money used to cover specifc spends
(Note 11)
**TOTAL INCOME AVAILABLE IN 2022-23 YEAR**
**Excess of expenditure over income 2022-23**
|
|**£**
1,988.77
202.72
1,312.05
530.00
846.00
355.60
1,323.59
362.70
319.00
1,448.79
959.95
1,271.80
182.96
1,690.00
2,800.00
256.70
60.00
2,168.57
2,196.01
736.40
1,828.25
791.90
4,490.00
|**(2021-2022-Note1)**
**£**
3,503.54
(2,243.42)
3,317.89
(2,260.80)
1,767.79
(2,503.00)
959.95 (908.07)
1,271.80 (2,090.60)
4,989.66
(1,529.83)
**£15,910.63**
**(11,515.72)**
(2,106.35)
(2,036.00)
(125.00)
(2,329.28)
(0)
**£7,721.13 (£6,596.63)**
**£4,490.00**
**(£180.00)**
**£12,211.13 (£6,776.63)**
**£3,699.50**
**(**
**£4,739.09)**|
|---|---|---|---|
||
|||
## **Notes to the Income and Expenditure account for 2022-2023.**
Note 1 – The Income & Expenditure account shows actual income and expenditure (including the proportion of grants received used as matching relevant spending in the 2022-23 year). Note 2 – During the financial year a new contract was signed with British Gas to include the Government support for electricity (which ended in April 2023).
Note 3 – Under MCRA administration BT costs were considerable for telephone and broadband/WIFI supply. A new contract was negotiated with a substantially lower charge, commencing in September 2022.
Note 4 – Insurance payment of £1,217.77 plus land registry and ICO payments. Note 5 – Subscriptions were made during the year to Mid Wales Tourism, Association of Independent Museums, The Textile Society, Federation of Museums and Art Galleries of Wales, and The Museums Association
Note 6 – Main marketing cost was printing and using leaflets via Mid Wales Tourism, and several other physical and online outlets.
Note 7 – Part of a specialist exercise to help Trustees and Volunteers to produce a short- and longterm plan for the Museum, cost covered by a specific grant.
Note 8 – The Museum receives donations from visitors by both cash and payment card.
Note 9 – The cost of items sold in the Museum shop is shown under Expenditure; money received in sales of shop items is shown under Income.
Note 10 – This the Gift Aid received from HMRC for the prior (i.e., 2021-22) financial year. Note 11 – This represents specific grant grants to cover spend on the Training Exercise (Note 7) and for the first tranche of the Oral History project. The £1,763.30 remaining for revenue funding from The Laura Ashley Foundation (see Section 2 below) had been absorbed during 2021-22 into the general bank account.
Overall, the excess of expenditure over income for the 2022-23 financial year was £3,699.50p. The e Museum remains a going concern and has sufficient revenue reserve to overcome even a complete one-year closure if the worst should happen in 2023 (as it did in 2020/21). However, the increasing cost of utilities, and the potential cost of living difficulties for visitors suggest that 2023 will be a difficult year financially. Welsh Government financial revenue assistance is available for 2023 and will be pursued.
## **2. GRANTS INCOME AND GRANTS EXPENDITURE ACCOUNT FOR 2021-2022 YEAR**
|**Purpose of Grant**|**B/F unspent**
|**B/F unspent**
|**Received**|**Spent**|**C/F unspent**|
|---|---|---|---|---|---|
||**from 2021-22**||**2022-23**|**2022-23**|**to 2023-24**|
|||**£**|**£**|**£**|**£**|
|Building Work||0|1,500.00|0|1,500.00|
|(Ashley Foundaton)||||||
|(Newtown Town Council)||0|500.00|0
|500.00|
|Vision Strategy||0|2,300.00|1,610.00|690.00|
|(Federaton MAGW)||||||
|Revenue grants||1,763.30|0|1,763.00|0|
|(Laura Ashley Foundaton)||||||
|Oral history project||0|5,000.00|2,800.00|2,200.00|
|(Community Foundaton||||||
|Wales)||||||
|**TOTAL GRANTS**||**1,763.30**|**9,300.00**|**6,173.00**|**4,890.00**|
.
## **The following organisations have kindly donated the funds noted in the Grants Account as spent during 2022-23, and are thanked for their contributions:**
The Laura Ashley Foundation
Building work
The Federation of Museums & Arts Galleries of Wales
Vision Strategy
Gwendoline and Margaret Davies Trust (received in the 2021-22 year and carried forward to 2022-23)
Revenue Grant
Newtown Town Council
Building Work
Community Foundation Wales
Oral History Project
## **3. CONSOLIDATED I & E ACCOUNT FOR NEWTOWN TEXTILE MUSEUM TRUST 2022-2023**
## **Expenditure for 2022-23:**
|From I&E account
15,910.63
**Income for 2022-23:**
From I&E account
12,211.13
**Net expenditure for year**
**Bank reconciliaton:**
**Opening Balance 5/4/22**
HSBC Account
5,574.15
NatWest Account 10,173.97
Less net expenditure
Plus, grant money c/f (Part 2)
Less cash in hand
**Closing Balance 4/4/23**|
**15,748.12**
3,699.50
12,048.62
4,890.00
16,938.62
80.00
|
**£16,858.62***|**£15,910.63**
**£12,211.13**|
|---|---|---|---|
||||
**£3,699.50**|
**Made up of HSBC £5,615.23 + NatWest £11,243.39**
**NOTE: There are 2 bank accounts: the HSBC one is that which was formerly held on behalf of the Newtown Textile Museum by the MCRA who operated the administration on our behalf until 2021. The NatWest account is that which is now used for all transactions. The HSBC account will be closed during 2023-24 and all monies in it transferred to the NatWest account.**
|*Of this closing balance of £16,858.62:
Restricted Grant funds
Buildings maintenance fund (from revenue)
Resilience fund to cover future losses
(from revenue)
**Available Museum general revenue funds at 5**
**th**|4,890.00
3,000.00
3,000.00
**April 2023**|**£10,890.00**
|**£ 5,968.62**|
|---|---|---|---|
## **4 CONSOLIDATED BALANCE SHEET AT 4[TH] APRIL 2023**
During the 2021-22 year, the Newtown Textile Museum Trust (CIO 1188651) received the transfer of the ownership of the Museum Buildings and Assets from the holding Trust. Therefore, there is no comparative Balance Sheet for prior years due to the assets being held technically then by MCRA.
|Notes
**FIXED ASSETS**
Buildings 5-7 Commercial Street used
1
275,000
entrely as Museum premises
Contents of Museum including displays
2
17,509
292,509
**CURENT ASSETS**
Debtors
3
0
Cash at bank and in hand
4
16,938
Stock for shop
5
600
17,538
**CREDITORS**
Amounts falling due within one year
6
0
**NET CURRENT ASSETS**
**FUNDS**
Unrestricted funds
7
12,048
Restricted funds
8
297,999
**TOTAL FUNDS**|**310,047**|
|---|---|
||**310,047**|
Notes to the Balance Sheet
1. Figure is estimated sale value given on transfer from MCRA during 2021-22.
2. Figure is that used for the insurance valuation of contents.
3. No debts outstanding on 4[th] April 2022.
4. Bank £16,858 plus £80 cash in hand.
5. Estimated resale value of shop stock at 4[th] April 2022.
6. No Payments overdue.
7. General fund revenue available not restricted £12,048.
8. Property £275,000 plus asset value museum contents £17,509 plus shop stock £600 plus
- £4,890 restricted grants.
**Norman Davies Treasurer, Newtown Textile Museum Signed…………………………………………. 14[th] November 2023**
**Approved by the Trustees of the Newtown Textile Museum at their meeting on 27[th] November 2023.**
**Signed (Chair)……………………………………..**
**ND/22-23ac/A**