## **Trustees’ Annual Report for the period** ## **From** 5.4.2021 **Period start date To** 4.4.2022 **Period end date** **Charity name:** Newtown Textile Museum **Charity registration number:** 1188651 ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17
purposes of the charity The objects of the CIO shall be to
as set out in its promote the education of the
governing document pubic by the provision of a
museum for the exhibition of items
of antiquarian, educational,
historical or local interest including
those associated with the textile
industry.
Summary of the main Para 1.17 and Preserving the building within
1.19
activities in relation to which the Museum is housed is a
those purposes for the key objective. The 1830s original
public benefit, in
hand loom weaving factory is the
particular, the activities,
last one remaining in a near
projects or services
original state from the time that
identified in the
Newtown was the centre in Wales
accounts.
for hand-loom weaving. It
therefore forms an important part
of Newtown’s industrial heritage.
The Museum has interpreted its
remit for its displays as focusing
on three specific areas: wool and
textiles; the experience of living
and working in the Museum
building; and the industrial
heritage of Newtown. It is open to
the public for 4 days a week from
the beginning of May until the end
of September. No charges are
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made but donations are
encouraged.
Statement confirming Para 1.18 In managing what the Museum has
whether the trustees to offer, the Trustees take full
have had regard to the regard of the guidance on public
guidance issued by the benefit.
Charity Commission on
public benefit
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## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
SORP reference
The NTM is not a grant-giving
body.
Policy on grant making Para 1.38
The NTM has no investments.
Policy on social Para 1.38
investment including
program related
investment
The Museum is run entirely by
volunteers. The total number
fluctuates over time but between
Contribution made by Para 1.36 30 and 40 people give their time
volunteers voluntarily to help to keep the
Museum open. Several of those
involved commit considerable
amounts of time to the Museum.
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP
reference
The Museum was open to visitors
for 4 days a week for 19 weeks in
the summer of 2021, with Covid
restrictions in place. The 785
visitors gave donations totally
Summary of the main £2,106. In addition to the
achievements of the permanent displays there was a
charity, identifying the special exhibition, “From Sheep to
difference the charity’s Para 1.20 Sugar” exploring the way in which
work has made to the the woollen fabric produced in Mid
circumstances of its Wales between 1650 and 1850
beneficiaries and any was used to clothe slaves in the
wider benefits to West Indies.
society as a whole.
The comments from visitors are
overwhelmingly positive with over
half mentioning it was interesting
or informative and some using
words like `wonderful’ and
`impressive’.
Due to Covid restrictions, visits
from schools were not possible in
2021 and only 3 group tours
towards the end of the season. But
an active website enabled people
to find out about the Museum’s
history and collections and try
their hand at enjoyable activities
such as online jigsaws of items in
the collection.
The Museum is Trip Advisor’s top
attraction in Newtown with 5 stars.
Thus, not only does the Museum
provide interesting information to
visitors but it is helping to attract
visitors to Newtown.
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**Additional information (optional)** ## You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
objectives set
Para 1.41
Part of the reception area was
turned into a shop in the summer
of 2021, selling small woollen and
Performance of other relevant items made by local
craftspeople and sold on
fundraising activities
commission; and mugs, pencils
against objectives set
and fridge magnets purchased by
Para 1.41
the Museum and sold on.The
profits brought in useful additional
income.
Not applicable.
Investment
performance against
Para 1.41
objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The Charity had cash assets of
financial position at £8,890 at year end plus reserves
the end of the period of £8,000 and no known liabilities.
The Museum opened again in
2021 for nearly a full season post-
COVID and received the expected
number of visitors and their
donations. Charity is therefore a
continuing going concern for the
foreseeable future.
Statement explaining Para 1.22 The policy for holding reserves is
the policy for holding to have enough cash reserve to
reserves stating why allow for any emergency building
they are held work to the Museum, and also to
hold a resilience fund to allow for
two years of closure due to any
unforeseen event eg another
COVID outbreak.
Amount of reserves Para 1.22 £3,000 for any emergency building
held work, and £5,000 for up to 2 years
of unforeseen Museum closure.
Reasons for holding Para 1.22 Not applicable.
zero reserves
Details of fund Para 1.24 No deficit.
materially in deficit
Explanation of any Para 1.23 No uncertainties.
uncertainties about
the charity continuing
as a going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: Key funding sources are donations by visitors to the Museum and by Friends of the Museum, together with associated Gift Aid from the The charity’s principal Inland Revenue. This enables the sources of funds Museum to meet its objectives as (including any set out in section Objectives and fundraising) Para 1.47 Activities of this report. No investments. The Trust **----- Start of picture text -----**
attempts to ensure that its
electricity supply is as “Green” as
Investment policy and
possible and also to use local
objectives including
suppliers wherever possible .
any social investment
policy adopted Para 1.46
The main problems facing the
Museum at the present time are
the difficulty of recruiting enough
volunteers to be open for four
A description of the
days a week and the lack of long-
principal risks facing
Para 1.46 term funding. This is an issue of
the charity
concern that we are trying to
mitigate at the present time.
Additionally, if another COVID-type
outbreak occurs then the Museum
might have to close again, but this
is covered by the current assets
and the resilience fund noted in
the accounts.
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 CIO – Foundation, registered 19
document March 2020. CC number1188651
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including The Constitution does not specify
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details of any constitutional how Trustees are selected. In provisions e.g. election seeking new or additional Trustees to post or name of any the existing trustees must have person or body regard to the skills, knowledge and entitled to appoint one experience needed for the or more trustees effective administration of the CIO. Every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and
procedures adopted
for the induction and
training of trustees Para 1.51
The Trust has a Board of Trustees
and a Management Committee.
The Trustees take responsibility for
the strategic direction of the
The charity’s
Museum including ensuring it is
organisational
solvent, and delivering on its
structure and any
wider network with charitable purpose. They also
Para 1.51
provide collective leadership in
which the charity
works support of the Museum’s
charitable objectives.
The Management Committee is
responsible for the day to day
management of the Museum.
There is no wider network.
No paid employees. No related
parties.
Relationship with any
related parties
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Para 1.51 Other ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Newtown Textile Museum
-
Other name the charity
uses
Registered charity 1188651
number
Charity’s principal 5-7 Commercial Street
address
Newtown
Powys SY16 2BL
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Na
me
of
pe
rso
n
(or
bo
dy)
ent
Dates acted if not itle
Trustee name Office (if any)
for whole year d
to
ap
poi
nt
tru
ste
e
(if
an
y)
1 Janet Lewis Chair
2 Norman Davies Treasurer
3 John Evans Curator
4 Chris Tomley
5 Carrie Canham
Penny Foreman Resigned 12
6
November 2021
Katherie Appointed 12
7
Keatley November 2021
8
9
10
11
12
13
14
15
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16 17 18 19 20 Corporate trustees – names of the directors at the date the report was approved ## **Director name** None Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year (No one individual/s) **Funds held as custodian trustees on behalf of others** Description of the None held. assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Mentor Alex Turrell Powis Castle and Garden, Welshpool,Powys
SY21 8RF
Name of chief executive or names of senior staff members
(Optional information)
No staff employed.
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## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
N. Davies
Signature(s) J. Lewis
NORMAN DAVIES
Full name(s) JANET LEWIS
Position (eg Chair Treasurer
Secretary, Chair, etc)
Date 26 [th] January 2023
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## **1. INCOME AND EXPENDITURE – NEWTOWN TEXTILE MUSEUM** **5[th] APRIL 2021 TO 4[th] APRIL 2022** _**(2020-2021-Note1)**_ |**Expenditure**|**Expenditure**|||**£**|**£**||| |---|---|---|---|---|---|---|---| |Utilities|Electricity (Note 2)|||675.29|||| ||Water|190.99|||||| ||Telephone/Broadband|(Note|3)|1357.14|||| |||||2,223.42|_(1,809.28)_||| |Building|Cleaning/Alarms/Maintenance|||582.00|||| ||Insurance (Note 4)||0||||| ||Reception improvements|(Note5) 1,678.80|||||| |||||2,260.80|_(1,271.34)_||| |Marketing|Subscriptions|||313.50|||| ||General Marketing (Note 6)|||2,189.50|||| |||||2,503.00|_(690.00)_||| |Collection|Collections and displays|||908.07|||| |||||908.07|_(1,439.44)_||| |Cost of SalesCost of Sales (Note 9)||||2,090.60|||| |||||2,090.60||_(0)_|| |Miscellaneous
Consumables||||405.73|||| ||(Note7) Training Exercise|||690.00|||| ||Demonstrators|||180.00|||| ||Administration|||227.50|||| ||Bank charges|||26.60|||| |||||1,529.83|||| |_(170.05)_
|||||||| |**TOTAL OPERATING EXPENDITURE 2021-22**|||||**£11,515,72**||| |**_(5,380.11)_**|||||||| |**Income**|||||||| |Donation Boxes
(Note 8)||||2,106.35|||| |_(533.75)_|||||||| |Friends & General Donations||||2,036.00|||| |_(1,880.00)_|||||||| |Tours||125.00|||_(35.00)_||| |Talks and Events|||0||_(150.00)_||| |Sales (Note 9)||||2,329.28|||| |_(27.50)_|||||||| |Grant for 2021 Museums Festival||||180.00|||| |_(0)_|||||||| |HMRC Gift Aid (Note 10)||||0|(1,487.16)||-| |**TOTAL OPERATING INCOME 2021-22**|||||**£6,776.63**||| |**£4,113.41)**|
||||||| |**Excess of expenditure over income 2021-21**
||||||**£4,739.09**
|| |**(**
**_£1,226.70)_**|||||||| **£6,078.00** ## **ONE OFF LEGAL AND ADMINISTRATIVE FEES 2021-22** **Legal Fees (Note 11)** **Payments to MCRA for Administration (Note 12) £6,500.00** ## **TOTAL ONE OFF PAYMENTS 2021-22** ## **£12,578.00 Notes to the Income and Expenditure account for 2021-2022.** Note 1 – the figures for 2020-21 year shown are not a meaningful comparison due to the impact of COVID. This dramatically reduced both income and expenditure in 2020-21 due to Museum closure. Spending was higher than usual in 2021-22 due to two years spend for publicity, marketing, and essential building improvements, together with the renewed need to spend to reopen and maintain the Museum for visitors, and the spend to set up and operate the new shop at the Museum. Note 2 – Due to British Gas overcharge for electricity in prior years, a credit of £160.89 was applied to reduce the 2021-22 payments to that shown. Unfortunately, electricity price hikes will be substantial in 2022-23. Note 3 – BT overcharged for telecoms and broadband in 2021-22. A new contract with a substantially lower charge commenced in the 2022-23 financial year. Note 4 – Insurance payment for 2021-22 was paid directly for the Museum by MCRA. Note 5 – The Reception area of the museum needs attention for welcoming visitors and for the new shop. This is the initial payment towards these improvements. Note 6 – This represents 2 years marketing to “catch up” from the COVID difficulties. Note 7 – First part of a specialist exercise to help Trustees and Volunteers to produce a short- and long-term plan for the Museum. The grant for the full cost will be made available in the 2022-23 financial year. Note 8 – The Museum was able to open post COVID during 2021-22 hence the increase in donations to the Museum. Note 9 – A new shop commenced in the Museum in 2021-22. Note 10 – Due to COVID restrictions in the previous year, the combined Inland Revenue Gift Aid claim was submitted after the end of the 2021-22 financial year for 2 years. Note 11 – During 2021-22 legal advice and guidance was obtained to untangle the original problems of the transfer of the Museum and its contents from Powys Council, and to successfully transfer the financial assets to this CIO (1188651) which was completed in the 2021-22 financial year. Hence these accounts show the full income and expenditure for the Newtown textile Museum for 2021-22. The formal transfer of the building themselves and some contents were still the subject of discussion at the start of the 2022-23 financial year. Note 12 – During the previous years before the establishment of the independent CIO (1188651), the MCRA based in Newtown acted as administrator and financial holder for the Newtown Textile Museum Charity. All monetary funds have now been transferred to 1188651 and are those shown in these accounts The Museum remains a going concern and has sufficient revenue reserve to overcome even a complete one to two years closure if the worst should happen in 2023 (as it did in 2020/21). ## **2. GRANTS INCOME AND GRANTS EXPENDITURE ACCOUNT FOR 20212022 YEAR** |**Purpose of Grant B/F unspent**
|**Purpose of Grant B/F unspent**
|**Purpose of Grant B/F unspent**
|**Received**||**Spent **| |---|---|---|---|---|---| |**C/F unspent**|||||| ||**from 2020-21**||**2021-22**|**2021-22**|| |**to 2022-23**|||||| |||**£**
|**£**||**£**| |**£**|||||| |Building Work||1,960.96
|0|1,960.96|| |0|||||| |Legal,|||||| |Accountancy|540.93
||0|540.93|| |0|||||| |Revenue grants||1,763.30|0||| |1,763.00
|0||||| |Museums Festival|0|180.00||180.00|0| |**TOTAL GRANTS**||**4,265.19**
|**180.00 **||| |**4,445.19**
|**0**||||| |.|||||| **The following organisations have kindly donated the funds noted in the Grants Account as spent during 2021-22, and are thanked for their contributions:** Brian Wilson/Anonymous Trust ) Building work Welsh Government and the Federation of Museums & Arts ) Legal expenses Galleries of Wales ) Museums Festival Gwendoline and Margaret Davies Trust ) Revenue Grant ## **3. CONSOLIDATED I & E ACCOUNT FOR TEXTILE MUSEUM 2021-2022** ## **Expenditure for 2021-22:** From I&E account 23,880.61** 23,880.61 **£23,880.61 Income for 2021-22:** From I&E account 6,776.63 6,776.63 **£6,776.63** **Net expenditure for year £17,103.98 Bank reconciliation:** **Opening Balance 5/4/21 £34,138.99++** Less net expenditure 17,103.98 Difference from I&E account 144.14 **Closing Balance 4/4/22 £17,248.12^^** **NOTE: ** This figure includes the exceptional one-off spend of £12,578.00 for separating CIO 1188651 from the previous Trust operated by MCRA and shown in prior periods as part of the MCRA accounts.** **++ This figure represents the funds held by MCRA in their bank account on behalf of the Newtown Textile Museum as at 5[th] April 2021. ^^ During the year £5,000 was transferred from MCRA to a new wholly operated CIO bank account for Trust 1188651. At year end on 4[th] April 2022, £5,574.15 remained held by MCRA on behalf of Newtown Textile Museum plus £11,673.97 in the CIO own bank account giving a total funds in the bank for Trust 1188651 of £17.248.12.** **A COVID Resilience grant of £25,000 made by the Welsh Government through Powys County Council in order to help the Museum continue and recover, was received by MCRA on behalf of the Newtown Textile Museum and was included by MCRA in their accounts for the 2020-21 financial year and has been absorbed into general funds.** ^^ Of this closing balance of £17,248.12: Restricted Grant funds Nil Buildings maintenance fund 3,000.00 Resilience fund to cover future losses 5,000.00 **£8,000.00** **Available Museum general revenue funds at 5[th] April 2022 £ 8,890.87** **Norman Davies Treasurer, Newtown Textile Museum 10[th] January 2023** **ND/22ac/Final** CHARITY COMMISSION I FOR ENGLAND AND WALES report on the accounts Section A Rq)ort to the trus mem sl rc, ¥3 Ll On accountsftsrthe year '. . charlty no (rf any} . Set out on pages cnarity.(: 2011 (Yhe Act.): under section 145(5)(b) of the Act. .1 have tompleted myexafflinati"tx. l eonfirn that ￿ material matters haye Independent examinoes statement eriai respect. reached. ° Plea￿ delete th6% woft¥s in the brackets rfthey th not apply. Signed" tlI2Lk S qualrficatio s) or body lif. any): Address. Independent examination of charity accounts: dir&tions and gu"sdance for . IER .. October 2018 .