## **Trustees’ Annual Report for the period** **From 1[st] April 2023 To 31[st] March 2024** ## **Charity name: Chalton Village Association** ## **Charity registration number: 1188647** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of the charity is to provide a
village hall for Parish use for activities such as
meetings, lectures or classes as well as other
forms of recreation and leisure time activities
providing social contact or entertainment for
the benefit of the inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|-The hall has been used for many regular
events in this period including Parish Council
meetings, WI meetings and monthly village tea
mornings.
-The weekly keep fit class continues to be
popular. There is a new seated exercise class in
the hall to support those who are less able.
-The grounds continued to be available 24/7
throughout the period for community access
and for the Sunday football club.
-A number of hall and grounds maintenance
activities were undertaken and are itemised
below.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees considered guidance from the
Charity Commission on public benefit when
planning activities. This is reflected in the hall
hires and regular events, as well as the one-off
events held for the benefit of the local
community and access to the grounds for all
inhabitants for their own recreational
purposes.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|Following the meeting in January 2023 a new
committee was formed along with
approximately 8 full time volunteers.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|-Ongoing upkeep to the hall and grounds
continued and in this period, we undertook
some boiler and plumbing repairs and
purchased a microwave for the kitchen for the
benefit of hall users.
-Regular grounds maintenance and tree
pruning activities were also undertaken.
- A Coronation Event took place for the local
residents giving memorial coins to the all the
children.
-Childrens Christmas decoration making
session was held and all the decorations were
used around the hall and on the Christmas tree
-The Help for Heroes “Tommy” silhouette
statue was again placed at the entrance to
Water End Lane to commemorate Armistice
Day and there was a small wreath laying
ceremony attended by members of the
community including two veteran soldiers from
the village.
-The Christmas carol concert was as popular as
ever and the hall was filled with residents who
came to share the mince pies and mulled wine
and join in the singing of carols accompanied
bythe Toddington Town band.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| ||Para 1.41|| |Performance of fundraising
activities against objectives
set||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts on unrestricted funds were
£11,972.50. This is an increase compared to
last year. Hall hire income was up to £9877.50
due to increased lettings and private hires. Hall
and grounds maintenance were the largest
expenses due to maintenance and electrical
upgrades required this equated to £9805.54,
utility bills increased to £3738.86. The total of
unrestricted funds on 31st March 2024 carried
forward to the next period was £30,240.90.
This is reduced due to ongoing maintenance
costs compared to 2023 which was £39,099.61.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees have reviewed the reserves of the
charity and the policy is to maintain if possible
a balance of unrestricted funds to meet twelve
months’ operating costs in the event that hall
hires are not possible or other emergency
situations that mayarise.| |Amount of reserves held|Para 1.22|After reviewing the operating costs of the
village Hall, the trustees have agreed to
maintain the reserves at £10,000. This amount
remains well within the balance of unrestricted
funds.| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hall hires were the principal source of funding.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Chalton Village Association is a Charitable
Incorporated Organisation (“CIO”) set up under
the Charities Act and the General Regulations
2012.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity trustees are new and have been in
situ since February 2023. Apart from the first
charity trustees, every trustee must be
appointed for a term of three years by a
resolution passed at a properly convened
meeting of the charity trustees. In selecting
individuals for appointment as charity trustees,
the charity trustees must have regard to the
skills, knowledge and experience needed for
the effective administration of the CIO.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The charity trustees will make available to each
new charity trustee, on or before his or her
first appointment, a copy of the current version
of the constitution and a copy of the CIO’s
latest Trustees’ Annual Report and statement
of accounts| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|This charity was formed in March 2020 as a
Charitable Incorporated Organisation (CIO) to
replace unincorporated charity “Chalton Village
Hall” (1068255). The Charity Commission
approved the transfer of assets on 5th May
2020, and on 20th May 2020, the trustees of
the CIO resolved pursuant to the charitable
objects of the CIO to accept such transfer and
to grant an indemnity to the Trustees under
section 105 of the Charities Act 2011.| |Relationship with any
related parties|Para 1.51|The principal assets used by the Chalton Village
Association are Chalton Village Hall and the
surrounding grounds. These assets are owned
by the Leslie Sell Charitable Trust (Reg. No.
258699)| |Other||The Licence to occupy the village hall expires in
October 2026 and the CVA committed to a new
5 year lease on the hall. This will provide some
security to offer bookings on the hall in the
comingmonths andyears.| ## **Reference and Administrative details** |Charity name|Chalton Village Association| |---|---| |Other name the charity uses|| |Registered charity number|1188647| |Charity’s principal address|3 Chalton Heights
Chalton
Luton
LU4 9UF| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
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3
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5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nicola Bartlett|Chair||| ||Jane Paris|Treasurer||| ||Katie Girling|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Secretary|Gina Lilley|5 Blacksmith Common, Chalton| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Nicola Bartlett **Position (eg Secretary,** Chair **Chair, etc) Date** 15 Oct 2024 **----- Start of picture text -----**
Chalton Village Association 1188647
Receipts and payments accounts CC16a
For the period 1/4/23 31/3/24
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hall Hire 10,893 - - 10,893 9,257
CPC fun day grant - - - - 750
Fun day receipts - - - - 834
Quiz night ticket sales 1,080 - - 1,080 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for 11,973 - - 11,973 10,841
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 11,973 - - 11,973 10,841
A3 Payments
Hall deposit returns 2,480 - - 2,480 3,240
Utilities 3,739 - - 3,739 2,671
Hall maintenance 7,836 - - 7,836 1,521
General and office expenses 751 - - 751 660
Insurances 405 - - 405 355
Hall cleaning 1,029 - - 1,029 1,119
Xmas concert 658 - - 658 310
Quiz night 963 963
Coronation 384 384 -
Village fun day - - - - 1,344
Grounds maintenance 2,801 - - 2,801 242
Sub total 21,046 - - 21,046 11,462
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 21,046 - - 21,046 11,462
Net of receipts/(payments) [-] 9,073 - - - 9,073 - 621
A5 Transfers between funds - - - - -
A6 Cash funds last year end 39,324 - - 39,324 -
Cash funds this year end 30,251 - - 30,251 - 621
**----- End of picture text -----**
## **Section B Statement o** ||**Details**|**Details**|**Details**|**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**| |---|---|---|---|---|---|---| |**Categories**|Cash funds
Petty cash|||**to nearest £**
**-**
**30,241-**
**-**
**10-**
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**30,241-**|**-**
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**--**| |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’**
**s own use**
**B5 Liabilities**|**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Chairs x 90
Tables x 26
Fridge
Microwave
Hot water urn
Help for Heroes Armistice statue
Artificial christmas tree
**Details**|||**-**
**30,251-**|**-**
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**funds**
**to nearest £**
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**asset belongs**
**Fund to which**
**asset belongs**
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**liability relates**|**Restricted**
**funds**
**to nearest £**
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**--**|| |||||**-**|**--**|| **----- Start of picture text -----**
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name approval
K Girling Katie Girling 26/10/24
**----- End of picture text -----**