## **Trustees’ Annual Report for the period** **From 1[st] April 2022 To 31[st] March 2023** ## **Charity name: Chalton Village Association** ## **Charity registration number: 1188647** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of the charity is to provide a
village hall for Parish use for activities such as
meetings, lectures or classes as well as other
forms of recreation and leisure time activities
providing social contact or entertainment for
the benefit of the inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hall has been used for many regular events
in this period including Parish Council
meetings, WI meetings and monthly village tea
mornings. The weekly keep fit class continues
to be popular and a weekly dance aerobics
class is now in place. There are also plans to
add a seated exercise class in the near future
to support those who are less able.
Toddington Town Band continued to use the
hall for their weekly band practice and played
at our Christmas carol concert. A village fun
day was also hosted.
The grounds continued to be available 24/7
throughout the period for community access
and for the Sunday football club.
A number of hall and grounds maintenance
activities were undertaken and are itemised
below.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees considered guidance from the
Charity Commission on public benefit when
planning activities. This is reflected in the hall
hires and regular events, as well as the one-off
events held for the benefit of the local
community and access to the grounds for all
inhabitants for their own recreational
purposes.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We were previously concerned about ongoing
dependence on a very small group of
committed volunteers to keep the hall running
smoothly. We had to reduce the number of
private hall hirings because of effort required
to manage bookings. Consequently, there was
a concerted effort to publicise the need for
additional help and a public meeting was held
in January to stimulate support from residents.
The meeting was well attended and we are
pleased that a core group of volunteers agreed
to join the committee to help support the
charityobjectives.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Ongoing upkeep to the hall and grounds
continued and in this period, in addition to the
regular decorating, we undertook some boiler
and plumbing repairs and purchased a new
fridge for the kitchen for the benefit of hall
users. There were also some repairs to the
outdoor chapel area where vandals had
managed to crack and displace one of the
concrete benches. Regular grounds
maintenance and tree pruning activities were
also undertaken.
The village fun day was an attempt to bring
together all members of the community post
Covid. It was a great success both in terms of
bringing together the CVA, Parish Council, WI
and other members as an organising
committee, and in terms of success on the day.
Activities such as a magician, bucking bronco,
bouncy castle, train rides and radio controlled
cars were enjoyed by all. Part of the revenue
from the event was donated to two local| charities, Keech Hospice and Riding for the Disabled. The Help for Heroes “Tommy” silhouette statue purchased last year was again placed at the entrance to Water End Lane to commemorate Armistice Day and there was a small wreath laying ceremony attended by members of the community including two veteran soldiers from the village. The Christmas carol concert was as popular as ever and the hall was filled with residents who came to share the mince pies and mulled wine and join in the singing of carols accompanied by the Toddington Town band. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts on unrestricted funds were
£10,841. The main reduction compared to last
year was because there was no Covid grant
from Central Beds Council this year. Hall hire
income was down by £3,716 due to reduced
volume of private hires. Hall and grounds
maintenance were the largest expenses and as
predicted, utility bills doubled from £1,339 last
year to £2,671. The total of unrestricted funds
on 31stMarch 2023 carried forward to the next
period was £39,324. This is broadly the same as
lastyear which was £39,944.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees have reviewed the reserves of the
charity and the policy is to maintain if possible
a balance of unrestricted funds to meet twelve
months’ operating costs in the event that hall
hires are not possible (e.g. during Covid
lockdown) or other emergency situations that
mayarise.| |Amount of reserves held|Para 1.22|After reviewing the operating costs of the
village Hall, the trustees have agreed to
maintain the reserves at £10,000. This amount
remains well within the balance of unrestricted
funds.| |Reasons for holding zero
reserves|Para 1.22|Not Applicable| |Details of fund materially in
deficit|Para 1.24|Not Applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not Applicable| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hall hires were the principal source of funding.
There was also a one-off grant of £750 from
Chalton Parish Council designated for the
village fun day and this was augmented by
£834 of receipts on the day itself.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Chalton Village Association is a Charitable
Incorporated Organisation (**“CIO”**) set up under
the Charities Act and the General Regulations
2012.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The first charity trustees are the same as those
of the previous Chalton Village Hall charity and
are appointed for a period of 3 years. Apart
from the first charity trustees, every trustee
must be appointed for a term of three years by
a resolution passed at a properly convened
meeting of the charity trustees.
In selecting individuals for appointment as
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the effective administration of the
CIO.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The charity trustees will make available to each
new charity trustee, on or before his or her
first appointment, a copy of the current version
of the constitution and a copy of the CIO’s
latest Trustees’ Annual Report and statement
of accounts.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|This charity was formed in March 2020 as a
Charitable Incorporated Organisation (CIO) to
replace unincorporated charity “Chalton Village
Hall” (1068255). The Charity Commission
approved the transfer of assets on 5thMay
2020, and on 20th May 2020, the trustees of
the CIO resolved pursuant to the charitable
objects of the CIO to accept such transfer and
to grant an indemnity to the Trustees under
section 105 of the Charities Act 2011.| |Relationship with any
related parties|Para 1.51|The principal assets used by the Chalton Village
Association are Chalton Village Hall and the
surrounding grounds. These assets are owned
by the Leslie Sell Charitable Trust (Reg. No.
258699)| |Other||The Licence to occupy the village hall expired in
September 2020 and the CVA committed to a
new 5 year lease on the hall. This will provide
some security to offer bookings on the hall in
the comingmonths andyears.| ## **Reference and Administrative details** |Charity name|Chalton Village Association| |---|---| |Other name the charity uses|| |Registered charitynumber|1188647| |---|---| |Charity’s principal address|1, Luton Rd
Chalton
Beds
LU4 9UJ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Diane Delicate|Chair||| ||Debbie Grygiel|Treasurer||| ||Alison Williams|Secretary / Bookings||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** A Williams **Full name(s)** Alison Williams **Position (eg Secretary,** Secretary **Chair, etc) Date** 05/11/2023 ||**Chalton Village Association**|**Chalton Village Association**|**Chalton Village Association**|**1188647**|**1188647**|**1188647**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01/04/2022|**To**||31/03/2023||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**9,257**
**-**
**750**
**834**
**10,841**
**-**
**-**
**-**
**10,841**
**3,240**
**2,671**
**1,521**
**242**
**660**
**355**
**1,119**
**310**
**970**
**374**
**11,461**
**-**
**-**
**-**
**11,461**
**- 620**
**-**
**39,944**
**39,324**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**-**
**9,257**
**-**
**750**
**834**
**10,841**
**-**
**-**
**-**
**10,841**
**3,240**
**2,671**
**1,521**
**242**
**660**
**355**
**1,119**
**310**
**970**
**374**
**11,461**
**-**
**-**
**-**
**11,461**
**- 620**||**Last year**
**to the nearest £**| |Trust Tree Maintenance Contribution|**-**||||||**160**| |Hall Hire|**9,257**||||||**12,973**| |CBC Grant|**-**||||||**8,000**| |CPC Fun DayGrant|**750**||||||**-**| |Fun DayReceipts|**834**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**10,841**||||||**21,133**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**21,133**| ||||||||| |Hall Deposit Returns|**3,240**||||||**5,115**| |Utilities|**2,671**||||||**1,399**| |Hall Maintenance|**1,521**||||||**5,248**| |Grounds Maintenance|**242**||||||**1,552**| |General & Office Expenses|**660**||||||**1,064**| |Insurances|**355**||||||**352**| |Hall Cleaning|**1,119**||||||**585**| |Xmas Concert|**310**||||||**455**| |Village Fun Day|**970**||||||**-**| |Village Fun DayCharityDonation|**374**||||||**-**| |**_Sub total_ **|**11,461**||||||**15,770**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**15,770**| ||||||||| ||**- 620**|**-**|**-**||**- 620**||**5,363**| ||**-**|**-**|**-**||**-**||**-**| ||**39,944**|**-**|**-**||**39,944**||**-**| ||**39,324**|**-**|**-**||**39,324**||**5,363**| CCXX R1 accounts (SS) 28/10/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
Chairs x 90
Tables x 26
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Cash Funds
Petty Cash
**Details**
Fridge
Microwave Oven
Committee Room Table & 6 Chairs
Artificial Christmas Tree
Kitchen Utensils
Signature
DGrygiel
Hall hire deposit returns
Help for Heroes Armistice statue|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,100**
**-**
**224**
**-**
**-**
**-**
**39,324**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
Print Name
DeborahGrygiel|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||DGrygiel|DeborahGrygiel|05/11/2023| ||||| CCXX R2 accounts (SS) 28/10/2023 2