## **Trustees’ Annual Report for the period** **From 1[st] April 2021 To 31[st] March 2022** ## **Charity name: Chalton Village Association** ## **Charity registration number: 1188647** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of the charity is to provide a
village hall for Parish use for activities such as
meetings, lectures or classes as well as other
forms of recreation and leisure time activities
providing social contact or entertainment for
the benefit of the inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|2021/22 was a period where we came out of
the previous year’s COVID lockdown rules and
we were able to start providing access to the
hall again for individual hall hires as well as
regular events.
The hall was used for band practice, W.I.
meetings and Parish Council meetings as well
as for a Keep Fit class and monthly village tea
mornings. The Christmas carol concert was a
very enjoyable evening and a welcome return
to normality after the COVID shutdown the
previous year.
The grounds were available 24/7 throughout
the period for access to the community and
provided football pitch facilities for the Sunday
football club.
A number of hall and grounds maintenance
activities were undertaken and are itemised
below.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees considered guidance from the
Charity Commission on public benefit when
planning activities. This is reflected in the hall
hires and regular events, as well as the access
to the grounds for all inhabitants for their own
recreationalpurposes.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The charity depends on a very small group of
committed volunteers to keep the hall running
smoothly. It is proving very difficult to find new
residents willing to join the committee and this
is seen as a potential risk for the future.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The age and nature of the hall inevitably
requires it to have ongoing maintenance and,
in this period, in addition to general ongoing
decoration such as painting and door re-
hanging, we were able to upgrade the kitchen
lights and switch and fit a new heater in the
ladies’ toilet. We purchased some new drink
tumblers for the kitchen.
We also undertook a major project to replace
the old, sagging plastic pipework around the
hall and installed new radiators. This had been
an eye-sore for some time and the new pipes
and radiators have significantly improved the
appearance of the hall. A radiator was also
installed in the small lounge room.
There were some unwelcome rodent guests in
the loft! They chewed through some water
pipes and electrical cables causing a water leak
and electrical short circuit, both of which had
to be repaired and pest control measures put
in place.
We continued the regular grounds
maintenance, including grass cutting and tree
surgery, as well as topping up some of the
gravel and replacing a broken manhole cover in
the field.| A Help for Heroes “Tommy” silhouette statue was purchased. This was placed at the entrance to Water End Lane to commemorate Armistice Day and to provide a focal point for reflection in the village for Remembrance Sunday. It is hoped that this will become an ongoing tradition. **----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts on unrestricted funds were
£21,133.
£7,858 was received from hall hires after
return of deposits and a £8,000 Covid grant
was provided by Central Beds Council. Hall and
grounds maintenance were the largest
expenses, totalling £6,800 with Utility bills
being the next highest category at £1,399. This
is expected to rise significantly in the next
period as energy prices continue to rise. The
total of unrestricted funds on 31stMarch 2022
carried forward to the nextperiod was £39,944| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees have reviewed the reserves of the
charity and the policy is to maintain if possible
a balance of unrestricted funds to meet twelve
months’ operating costs in the event that hall
hires are not possible (e.g. during Covid
lockdown) or other emergency situations that
mayarise.| |Amount of reserves held|Para 1.22|After reviewing the operating costs of the
village Hall, the trustees have agreed a reserve
of £10,000 which is equal to approx. 12 months
operating expense plus recognition of ongoing
fuel price increases, grass cutting and deposit
returns in case of cancellations such as
occurred during COVID. This amount remains
well within the balance of unrestricted funds.| |Reasons for holding zero
reserves|Para 1.22|Not Applicable| |Details of fund materially in
deficit|Para 1.24|Not Applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not Applicable| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hall hires were the principal source of funding
and these were augmented by a one off Covid
related grant of £8,000 from the Central Beds
District Council.
There was also a contribution of £160 towards
tree surgery required in the grounds from the
Leslie Sell Charitable Trust.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| ||Para 1.46|| A description of the principal risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Chalton Village Association is a Charitable
Incorporated Organisation (**“CIO”**) set up under
the Charities Act and the General Regulations
2012.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The first charity trustees are the same as those
of the previous Chalton Village Hall charity and
are appointed for a period of 3 years. Apart
from the first charity trustees, every trustee
must be appointed for a term of three years by
a resolution passed at a properly convened
meeting of the charity trustees.
In selecting individuals for appointment as
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the effective administration of the
CIO.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The charity trustees will make available to each
new charity trustee, on or before his or her
first appointment, a copy of the current version
of the constitution and a copy of the CIO’s
latest Trustees’ Annual Report and statement
of accounts.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|This charity was formed in March 2020 as a
Charitable Incorporated Organisation (CIO) to
replace unincorporated charity “Chalton Village
Hall” (1068255). The Charity Commission
approved the transfer of assets on 5thMay
2020, and on 20th May 2020, the trustees of
the CIO resolved pursuant to the charitable
objects of the CIO to accept such transfer and
to grant an indemnity to the Trustees under
section 105 of the Charities Act 2011.| |Relationship with any
related parties|Para 1.51|The principal assets used by the Chalton Village
Association are Chalton Village Hall and the
surrounding grounds. These assets are owned
by the Leslie Sell Charitable Trust (Reg. No.
258699)| |Other||The Licence to occupy the village hall expired in
September 2020 and the CVA committed to a
new 5 year lease on the hall. This will provide
some security to offer bookings on the hall in
the comingmonths andyears.| ## **Reference and Administrative details** |Charity name|Chalton Village Association| |---|---| |Other name the charity uses|| |Registered charitynumber|1188647| |---|---| |Charity’s principal address|1, Luton Rd
Chalton
Beds
LU4 9UJ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jane Baker|Bookings||| ||Diane Delicate|Chair||| ||Debbie Grygiel|Treasurer||| ||Alison Williams|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** A Williams **Full name(s)** Alison Williams **Position (eg Secretary,** Secretary **Chair, etc) Date** 19/10/2022 |**Chalton Village Association**||**1188647**|| |---|---|---|---| |**Receipts andpayments accounts**|||**CC16a**| |01/04/2021
**For the period**
**from**|**To**|31/03/2022|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**160**
**12,973**
**8,000**
**-**
**-**
**-**
**-**
**-**
**21,133**
**-**
**-**
**-**
**21,133**
**5,115**
**1,399**
**5,248**
**1,552**
**1,064**
**352**
**585**
**455**
**-**
**-**
**-**
**-**
**15,770**
**-**
**-**
**-**
**15,770**
**5,364**
**-**
**34,580**
**39,944**|**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Trust Tree Maintenance Contribution|**160**|**-**||**-**||**160**||**90**| |Hall Hire|**12,973**|**-**||**-**||**12,973**||**2,675**| |CBC Grant|**8,000**|**-**||**-**||**8,000**||**10,000**| ||**-**|**-**||**-**||**-**||**-**| |Bank Cash From Transfer & Merger|**-**|**-**||**-**||**-**||**34,751**| |PettyCash From Transfer & Merger|**-**|**-**||**-**||**-**||**161**| |UtilityRefund|**-**|**-**||**-**||**-**||**178**| |National Grid Playground Grant|**-**|**-**||**-**||**-**||**10,000**| |**_Sub total_**_(Gross income for_
_AR)_|**21,133**|**-**||**-**||**21,133**||**57,855**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**|||||||| ||**-**|||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_**
**A3 Payments**||||||||| |||||||||**57,855**| |||||||||| |Hall Deposit Returns|**5,115**|||||||**2,055**| |Utilities|**1,399**|||||||**1,246**| |Hall Maintenance|**5,248**|||||||**2,614**| |Grounds Maintenance|**1,552**|||||||**511**| |General & Office Expenses|**1,064**|||||||**123**| |Insurances|**352**|||||||**335**| |Hall Cleaning|**585**|||||||**65**| |Xmas Concert|**455**|||||||**-**| ||**-**|||||||**-**| |Legal / ConsultancyServices|**-**|||||||**1,200**| |Anti Covid Measures|**-**|||||||**126**| |Playground Upgrade|**-**|||||||**15,000**| |**_Sub total_ **|**15,770**|||||||**23,275**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| ||**-**|||||||| ||**-**|||||||| |**_Sub total_ **|**-**|||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| |||||||||**23,275**| |||||||||| ||**5,364**|**-**||||**5,364**||**34,580**| ||**-**|**-**||||**-**||**-**| ||**34,580**|**-**||||**34,580**||**-**| ||**39,944**|**-**||||**39,944**||**34,580**| CCXX R1 accounts (SS) 20/10/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
DGrygiel
Hall hire deposit returns
Help for Heroes Armistice statue
**Details**
Fridge
Microwave Oven
Committee Room Table & 6 Chairs
Artificial Christmas Tree
Kitchen Utensils
Cash Funds
Petty Cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Chairs x 90
Tables x 26|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,681**
**-**
**263**
**-**
**-**
**-**
**39,944**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
Print Name
DeborahGrygiel|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||DGrygiel|DeborahGrygiel|19/10/2022| ||||| CCXX R2 accounts (SS) 20/10/2022 2