## **All Saints** The Parish Church of St Ives Report for the **Annual Meeting of Parishioners (AMP) and Annual Parochial Church Meeting (APCM)** on Tuesday 11 May 2021 with the Financial Report for 2020 The AMP elects the churchwardens for the forthcoming year. The APCM elects one third of the PCC members to serve for a three year term, plus any vacancies to be filled for the remainder of that turn and Deanery Synod Representatives every third year, next in 2023. It also receives reports on the Electoral Roll, the work of the Parochial Church Council; Fabric, Goods and Ornaments; Church Finances; the Deanery Synod; and other matters of general interest. 12 1 ## **Annual Meeting of Parishioners (AMP)** ## you would wish to bring to the attention of the PCC This meeting is open to anyone who is resident in the ecclesiastical parish or on the church electoral roll. Everyone, except clergy, is entitled to vote. Nominations for the office of Churchwarden must have been received and approved by the incumbent prior to the commencement of the meeting. ## _(Church Representation Rules 2011)_ Agenda Opening Prayers Apologies Appointment of Clerk for the meeting(s) Minutes of the 2020 AMP Election of Churchwardens (2) Closing Prayers ## **Minutes of the AMP 15 October 2020** Election of Churchwardens: There being no other nominations the Chair declared that Martin Collier and Barry Wills are duly re-elected. 2 11 ## **Annual Parochial Church Meeting (APCM)** The Monday practice nights were very well attended, with 21 ringers and 2 dogs being present on one Monday in January and a visit from the 5th Cubs Group on another. We also managed to have our AGM in February 2020. Thereafter the ringing has been sporadic. For two Sundays in July 4 bells were rung before the Eucharist, being alternate bells and the ringers wearing masks. There could be no ringing for D Day but four ringers again rang to commemorate VJ Day, on Saturday 15th of August, again with masks and alternate bells to comply with social distancing rules. This meeting is open to anyone who is on the Church Electoral Roll. All, except clergy, are entitled to vote. Others may attend at the discretion of the meeting but are not entitled to vote. This parish, in accordance with Church Representation Rules (2011), elects one third of its membership each year, with each member elected to serve a three year term. No member can be elected for more than two consecutive terms. This being the third year of operation all retiring members are eligible for re-election. ## Agenda 1. Opening Prayers 2. Apologies for Absence For the latter part of 2020 the ringing was reduced to the Ellacombe Chimes system in our tower, whereby all 8 bells can be struck by small hammers using a pulley system located in the tower. Three of our ringers kindly did this for us on several Sundays from the end of September until November 1st and again for 2 Sundays in December. 3. Minutes of the 2019 APCM 4. Reports for the Parochial Church Council - I. Changes to the Electoral Roll - II. Activities of the PCC and Financial Statement of the PCC Chris Hinkins, who is also our steeple keeper, also rang the Ellacombe Chimes on Christmas Eve morning, including a version of the Wedding March as there was a wedding in church at midday. He was also responsible for undertaking maintenance on the bells during this period, for which we are incredibly grateful. - III. Fabric, Goods and Ornaments (presented by Churchwardens) IV. Deanery Synod - 5 Elections and Appointments - I. Members of the PCC (3) ## **Sue Bates** Tower Secretary - II. Sidesmen - III. Independent Examiner or Auditor Please use this space for any notes or questions 10 3 ## **Administrative Information** All Saints’ Church is situated in St Ives Cambridgeshire and is part of the Church of England Diocese of Ely. The correspondence address is The Vicarage, Westwood Road, St Ives, Cambridgeshire, PE27 6DH. The Parochial Church Council is a registered charity No1188642 ## **The PCC** The PCC members who have served from 10 April 2019 until the present are: ## **Incumbent** The Rev’d Fr Mark Amey ## **Churchwardens** Martin Collier _(elected at AMP)_ Barry Wills _(elected at AMP)_ designated funds for the purposes of handling the impending sale of the Church Hall and in bequests, and £14,375 held in restricted funds. The Foodbank benefitted significantly by the overwhelming generosity of new individual givers who gave via regular bank transfer throughout the year. Income includes receipt of a grant for £1,500 from the Council spent establishing the Foodbank as a delivery service. The surplus funds on the Foodbank accounts are to be held in a designated Covid-19 response fund to enable the Foodbank to manage the anticipated reduction in donations postpandemic in 2021 and to manage the risk of the Hall Sale impacting on services requiring rent of new premises. The PCC will review its reserve policies in 2021 when the likely longer-term impact of Covid-19 is understood. ## **Elaine Midgley** Treasurer ## **Accounts for 2020** ## **Representatives on the Deanery Synod** _Martin Collier 2024 Peter Smith 2024 Safeguarding Lead_ - Annual Accounts 2020 (PDF) - • Receipts and Payments (Excel) ## _**Ex officio Members**_ _Simon Kershaw (Bishop’s Council)_ Elaine Midgley _(Reader (LLM), Treasurer_ ) ## **Elected Members** _(end of term)_ Janet Parker _(2020)_ Callum Dickerson (2020) Glen Stewart _(2020)_ Linda Rose _(2022 John Bacon (2022 Deirdre Milner (2022)_ ## **Bellringers’ Report** There is little to report for the last year, due to the coronavirus pandemic but there had been our usual Sunday morning ringing up until the 15th of March, with Mothering Sunday being the first without and the service held via Zoom. However, there was an attempt to ring a quarter peal for the Langley Bequest on 11th January, sadly unsuccessful. 9 4 ## **Treasurer’s Report** I am pleased to report that the Church’s finances have not been too adversely affected by the Covid-19 pandemic for which we continue to give our thanks to God. This is largely due to the success of the February 2020 Beer Festival and the considerable generosity of church donors, matched with tight cost control. Overall, we have reported a surplus of £11,836 although the vast majority of this is from bequests which are designated funds for future projects undertaken in memoriam of the donor. However, taking that into account we still have a reported surplus of £2,110 on unrestricted funds. This will be vital to ensure the resilience of the church into the 2021 financial year when it may not be possible to hold fundraising activities such as beer festivals to enable the church to cover its costs. Without one-off donations and fundraising activities, the church continues to exceed its monthly income. Overall donor giving was increased, but due to a lack of fundraising activities such as a second beer festival, coffee income and social events, overall income was down on 2019 levels. Expenditure was only slightly reduced as whilst some cost savings were made due to church closure during the pandemic (e.g. toilet hire and utilities), we invested in technology to enable live streaming of weekly church services with no disruption to the regularity of services throughout the year. Verity Trynka-Watson _(2023)_ Maureen Haigh (2023 Karen Kershaw (2023) ## **Electoral Roll Officer** Janet Parker ## **Gift Aid Officer** Janet Parker ## **The Standing Committee** The PCC is supported by the Standing Committee which may meet between full meetings of the PCC. It has the power to transact the business of the PCC between meetings, subject to any directions given by the Council. Its members are: The Rev’d Mark Amey (Chairman), Martin Collier (Vice Chair), Barry Wills (Churchwarden) and Elaine Midgley (Treasurer). ## **Objectives and Activities** The PCC has the responsibility for co-operating with the Vicar, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC also has financial and maintenance responsibilities for All Saints’ Church, the Parish Hall, the surrounding land and the Parish Hall Cottage. Parish Share was paid in full during the year and all outstanding debts were repaid. Our year end account balances amount to £13,729 held in unrestricted reserve (amounting to 1.5 months’ running costs for cash flow management and emergency purposes), and £9,960 held in 8 5 ## **Electoral Roll** The Electoral Roll stands at present at 96 which is a reduction of 9 from last year’s 105. Of these 9, 4 have passed away and 5 moved away. As a result of the total now dipping below 100 it means that the PCC reduces by 3 members for this next year. Please check to ensure your name is on the list or if you would like to add your name then please let me know so that you can be included. ## **Deanery Synod Report** Deanery synod meetings during the COVID-19 pandemic have been held on Zoom with a good level of attendance. Subject matter has included the five marks of mission, our recovery strategy for churches to return to normality following lockdown and financial concerns at diocesan and deanery level. ## **Peter Smith and Martin Collier** ## **Janet Parker** Electoral Roll Officer ## **Churchwardens’ Report** Due to the lockdown not a great deal has been done within the church, but during the year we had a high and low level clean within the church and one session removing leaves from the gutters and drains externally. As part of the bequest from Mrs Rita Fearing, we acquired the new crucifix above the pulpit; the cross is made from the timber of the crosses that stood for many years outside the shrine at Walsingham. We also acquired, from the same bequest, a new Book of the Gospels. From the bequest of Mr Alan Plews, we acquired a new small silver flagon; the existing flagon was becoming increasingly worn and it was found not to be capable of repair. In addition, we acquired sundry audio visual equipment to enable services to broadcasted by Zoom and Facebook. ## **Barry Wills and Martin Collier** Churchwardens Deanery Synod Representatives ## **Safeguarding Report** All Saints PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have regard to House of Bishops’ guidance on safeguarding children and vulnerable adults). The parish safeguarding policy was reviewed and approved at the May 2020 PCC meeting. The parish policy is the model safeguarding policy from the Diocese of Ely. It is displayed on the parish website, with a link on the website home page. The PCC has appointed Peter Smith as parish safeguarding officer (PSO). The PSO has attended safeguarding training and an update session (in March 2020). New members joining the PCC completed required DBS checks at an appropriate level. The required safeguarding information is displayed in the church building. There were no safeguarding concerns reported during 2020. **Peter Smith** Parish Safeguarding Officer 6 7 ** All Saints The Parish Church of St Ives Unt0$td￿ RKtrf£t•d Funds Fur TOtsI 2020 r+xal 2019 RECEIPTSAND PAINENTSACCOUNr P4ote ECEIPTS v￿U￿￿ryR￿￿pts 45.831 1.765 12.698 1S,B33 76.ts7 45.831 1.765 1&43B 44.8lS 6.474 20.427 ,oio 83.726 lotlergivlndvoluntaryr￿￿p￿S GIftAd recovered li( 1.739 12.r 89.866 17.496 17,496 24.572 65 thurth#¢￿tios 08Ffee5 Icollerted byp)iishl Paroc*ialfeÈ￿ lonbEhI￿oI PCCJ OthÈichui¢h a￿￿tieS 3.691 1S97 3,691 2.597 3.801 459 A59 8.4SI 15A7P TOT￿REcEIPTs 102,137 12A 2.1gB 116,335 123045 PAYMENrs ChurchAEEl￿1iE￿ Dioce￿￿ yrksh 5h4r D8Flee5lcolectpd ￿ par15hl Clèrgyand statfirngcosts Chui(h tunnJn8¢xpenses 58m8 56h78 1,691 4.921 19.270 L159 1220 3.691 4.532 26M18 2.253 4.Z74 414 93M7 2.253 2.220 CO5ts0f8Èn￿¥NtfvndS 6.150 6,150 9.956 TofALPAYMENTS IW.027 2.253 104A99 110.0SS DÈfit 5uppÈr 7D 76 893 242 240 459 Pnntirtg YÈwenuq Cotta6p Rent 25 25 OthÈ 17A96 24.5 WaI￿nGhaM Wlgrimi8e2014 WalslfiEhèm Pil8itthaEe2020 othetmist Incomp 459 459 976 1.764 4.595 2.163 459 93 IM74 Cur*ÈexpoD5pS A¢￿i￿lStrator 2,430 260 d Party FuneTal FeÈs 260 4,921 f thtsrch runniDiexperne& 2.?05 3.203 Y,313 53 3.659 3.3¥1 3.203 53 3.784 225 37 545 MinDI iepair5& maWenarKE 2.153 22 Youth work 54$ L679 287 Flowers WalslD8hèfft2019 wakingham 2o2urèf￿fftd5 AUdtQv￿Ua10qu1￿ert1 Now FlaBQ Other5P￿￿e&8elleraI￿￿ts 1.210 i.ZLO 2,25a 22515E 6.443 26,018 29.270 8- Hall runniniexoense 559 3A07 356 4.274 Coyntll ta 1.159 h. M155VJll4Mng& doD*ionS sn AppÈal NOtfÈ Damc Appeèl Curale LEa￿ngGIft SettétS&nta5 L220 i.co*gofgeneiatK¥fun¢s 6.065 2,687 4.958 292 350 Bth)ié Inthe Pe￿515￿mMerI 50tlal rne￿ even15 CoThtÈrts CrElmt•a5 Traybakes £oHee&refieshments 78 6,150 78 6,150 1.469 9.955 ** All Saints The Parish Church of St Ives Indepet)dent Examlner's Reportto the members of St Ives Church, St Ive5. Parochlal Church CtyJn¢ll. I report on the account forthe yearended 315t Oecember 2020 set out on previous pa8es Respectlve re5POftslbllhle5 01 examiner It Ss my re5ponsibilityto.. examine the accounts under settion 145 of the 2011 Att., fo11owthe procedures laid down in the General Dirertions Wven bythe Charity Commissioners section 14515llbl of the 2011 Act., and state whether partKular matters have come to my anention. asis of Independetht Examln•T'5 StstemAnt My examination wa5 Carried out in accordancewith the General DirectSons given bythe Ch3rity Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes censideration ef any unusual items ordi5closures in the account5, and seeking explanation5 from the managemÈnt committee concerning any Such maners. The prtrcedures undertaken do not provide all the wdence that would be required in 3 full audit, and consequently1 do notexpress an audit opinion on the accounts. Independent Examine￿$ siatement In connettion with rny examination. no matters have tome to my attentKsn which give rne reasonable cause to believethat in any material respectthe requirements to keep accounting rerords in accordance wlth $130 of the 2011 Art.. or to prepareaccounts which èccord with these accounting records have not been met,. or Z. to which, in myopinion, attention should bè drawn in orderto enable a proper understanding of the accounts to be reached. Paul Humphrey, CGMA Independent Examiner ** All Saints The Parish Church of St Ives Unt0$td￿ RKtrf£t•d Funds Fur TOtsI 2020 r+xal 2019 RECEIPTSAND PAINENTSACCOUNr P4ote ECEIPTS v￿U￿￿ryR￿￿pts 45.831 1.765 12.698 1S,B33 76.ts7 45.831 1.765 1&43B 44.8lS 6.474 20.427 ,oio 83.726 lotlergivlndvoluntaryr￿￿p￿S GIftAd recovered li( 1.739 12.r 89.866 17.496 17,496 24.572 65 thurth#¢￿tios 08Ffee5 Icollerted byp)iishl Paroc*ialfeÈ￿ lonbEhI￿oI PCCJ OthÈichui¢h a￿￿tieS 3.691 1S97 3,691 2.597 3.801 459 A59 8.4SI 15A7P TOT￿REcEIPTs 102,137 12A 2.1gB 116,335 123045 PAYMENrs ChurchAEEl￿1iE￿ Dioce￿￿ yrksh 5h4r D8Flee5lcolectpd ￿ par15hl Clèrgyand statfirngcosts Chui(h tunnJn8¢xpenses 58m8 56h78 1,691 4.921 19.270 L159 1220 3.691 4.532 26M18 2.253 4.Z74 414 93M7 2.253 2.220 CO5ts0f8Èn￿¥NtfvndS 6.150 6,150 9.956 TofALPAYMENTS IW.027 2.253 104A99 110.0SS DÈfit 5uppÈr 7D 76 893 242 240 459 Pnntirtg YÈwenuq Cotta6p Rent 25 25 OthÈ 17A96 24.5 WaI￿nGhaM Wlgrimi8e2014 WalslfiEhèm Pil8itthaEe2020 othetmist Incomp 459 459 976 1.764 4.595 2.163 459 93 IM74 Cur*ÈexpoD5pS A¢￿i￿lStrator 2,430 260 d Party FuneTal FeÈs 260 4,921 f thtsrch runniDiexperne& 2.?05 3.203 Y,313 53 3.659 3.3¥1 3.203 53 3.784 225 37 545 MinDI iepair5& maWenarKE 2.153 22 Youth work 54$ L679 287 Flowers WalslD8hèfft2019 wakingham 2o2urèf￿fftd5 AUdtQv￿Ua10qu1￿ert1 Now FlaBQ Other5P￿￿e&8elleraI￿￿ts 1.210 i.ZLO 2,25a 22515E 6.443 26,018 29.270 8- Hall runniniexoense 559 3A07 356 4.274 Coyntll ta 1.159 h. M155VJll4Mng& doD*ionS sn AppÈal NOtfÈ Damc Appeèl Curale LEa￿ngGIft SettétS&nta5 L220 i.co*gofgeneiatK¥fun¢s 6.065 2,687 4.958 292 350 Bth)ié Inthe Pe￿515￿mMerI 50tlal rne￿ even15 CoThtÈrts CrElmt•a5 Traybakes £oHee&refieshments 78 6,150 78 6,150 1.469 9.955 ** All Saints The Parish Church of St Ives Indepet)dent Examlner's Reportto the members of St Ives Church, St Ive5. Parochlal Church CtyJn¢ll. I report on the account forthe yearended 315t Oecember 2020 set out on previous pa8es Respectlve re5POftslbllhle5 01 examiner It Ss my re5ponsibilityto.. examine the accounts under settion 145 of the 2011 Att., fo11owthe procedures laid down in the General Dirertions Wven bythe Charity Commissioners section 14515llbl of the 2011 Act., and state whether partKular matters have come to my anention. asis of Independetht Examln•T'5 StstemAnt My examination wa5 Carried out in accordancewith the General DirectSons given bythe Ch3rity Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes censideration ef any unusual items ordi5closures in the account5, and seeking explanation5 from the managemÈnt committee concerning any Such maners. The prtrcedures undertaken do not provide all the wdence that would be required in 3 full audit, and consequently1 do notexpress an audit opinion on the accounts. Independent Examine￿$ siatement In connettion with rny examination. no matters have tome to my attentKsn which give rne reasonable cause to believethat in any material respectthe requirements to keep accounting rerords in accordance wlth $130 of the 2011 Art.. or to prepareaccounts which èccord with these accounting records have not been met,. or Z. to which, in myopinion, attention should bè drawn in orderto enable a proper understanding of the accounts to be reached. Paul Humphrey, CGMA Independent Examiner