Charity Reg6tsation No. 1188637 Northumberland Archives Trust NORTHUMBERLAND ARCHIVES CHARITABLE TRUST ANNUAL REPORT AND UNAUDrrED FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
NORTHUMBERIAND ARCHIVES CHARITABLE TRUST LEGAL AND ADMINISTRATIVE INFORMATION Trustees: Stuart Bankier (Appointed 22 SepteTnber 2020 for 3 years) (Appointed 15 February 2021 frjr 3 years) (Appointed 2@ May 2020 for4years) (Re-appointed 6 Decernber 2021 to 31 t)ecember 20241 (Appointed 2 May 2020 for 3 years) {Appointed 2¢ May 2020 for 4 years} (Appointed 22. September 2020 for 3 years} (Appointed December 2021 to 31 Drnber 20241 Morag Boyes William Brown&Swinbume John Carr-Ellison Sir Philip Mawer Susan Shaw Prof. Annie Findley John Webster Charity Number: 1188637 Principal Address: c/0 Northumberland Arthives QEII Country Park A5hingion Northumberland NE63 9YF Independent Examiner. Leanne Ma50n Bankers: UnityTrust Bank PO Box 7193 Planetary Road Willenhall WVI 9DG
NORTHUMBERLAND ARCHWES CHARITABLE TRusr TRUSTEES. REPORT For the Year ended 31 March 2022 Introduction In thi5. our second annual report on the work of the charity, we are glad to be able to record further progress in tts developmenl both a5 regards the achievement of its objects and as an organisation. Initially set up in the Spring of 2020. the first two years of the Trust's existence have inewtably been affected by the restrictions imposed as a result of the global pandemic: it was only in Dmber 2021, for exarnple, that the Trustees were able to meet in-person for the first time. Nonetheless good progress has been made in establishing a firm basis on which Trustees can build for the future. Our Purpose The purpose of the charity is set out in its charitable objects: o odvance the education of the generalpublic by promoting. supporting ond assisting in the re5torution, preserv(rtion and maintenance of the Archives ¢3ndArchive Services provided in Northumberland". Our passion is to assist Northumberland's Arthive5 Setvice to gather in the riches of the Countvs records and, through cataSoguin& analy5ing and digitising them, to make them known and availableto as many people, of all generations, as possible. We attach particular importance to sharing these treasures Wtth young people, whether in schoo15, at university or at work. The Archives Service's LEARN platform, for example. is increasing5y used in Northumberland's schools in supportof the core curriculum. As the details of individual projerts which follow indicate, widening knowledge and understanding of the importance and value of archival material - not just to aid understanding of the past but to help us build healthy working ¢ommunÉtÈes for the future - is a key component in all the Trust does. Our Projects l) Projects completed During the past year, two of the first set of projects we supported have been completed: itall Democratisin Camera Club This projert has involved the County Archives Servtce working with Cramlington Camera Club to preserve the Club's di31 archive at the Woodhorn Archive5 Centre, as well as invol)ring communtty group5 in the creation and PreseatIOn of digital photographs. The Trust supported a bid through the Audience Agency for funding from the National Lottery Herttage Fund's "Digital Skills for Heritage" initiative. The Archive= Northumbedand Arthives and Cramlin on
project sought not only to alert community group5 to the importance of digital archival material but to the need to ensure it is captured for posterity rather than simply being lost to any permanent record. The project ensured that the Camera Club's photographic record of the many changes affecting Cramlington over the past 50 years is now permanently preserved and accessible via the Archive's CALM online catalogue. It brought member5 of the Club and young people from the local secondaryschool and Girl Guides to work together on developing photographic skills and ensuring photos were preserved for all time. An independent evaluation report on the projett included this comment by one of the teachers about the value of the project to the students- his [experience] will likely be something they will rernemberfor a very long time, and they are excited to be making images that will be part of the archives," iys just been so lovelyfmm start tofinish." bl The Harriet Carr Collection In 1791, Harriet Carr, the daughter of a suetsssful Northern businessman Ralph Carr. set off wrth her brother on a Grand Tour to Italy via France and Switzerland. from which they eventually returned home some three years later. Harriet was an artist of distinction and amongthe paintings she made on the Tour S a portrait of Georgiana Cavendish. Duchess of Devonshire, who she met in Rome. The project. towards the funding of which the Trust received a private donation. enabled the cataloguing of papers from the Harriet Caff Collection and the creation of a module. now on the LEARN platfonn, focusing on the Grand Tour and the artistic. social and other insights to be Eained from studying 18 century portraiture. Papers from the Collection a also being added to the National Archives. DISCOVERY platform. from where they will be awailable nationally and intemationally. 2) Projects currently in Train itals in the North The funding for this projert- whith will catalogue and record the provision of healthcare in Northumberland before and afterthe introduction of the National Health Serwce - has been a&sembled and volunteer assistan is being recrutted to undertake the necessary work. bl Online Palaeo h Module With the help of fundingfrom Newcastle UniversTty. a module 15 beingwritten and developed by a student from the University to help volunteers working on archival manuscriptsto decipher and date those manuscripts. Once created. this will be of lasting benefft to the training of the signfficant number of volunteers who help the Archives Service catslogue records, not just volunteers in Northumberland but potentially elsewhere.
c} Photocentre Collection This collection contains over a million negatives which document all aspects of life in North Northumberland and the Scottish Borders between 1951 and 2012. The project aims to provide greater ac¢ess to the collection by cataloguing and creating digital copies of its contents. In 2021, the Trust successfully applied to the Community Foundation Te and Wear and Northumberland for fundingto continue this process and was awarded an initial grant of £6,0(NJ which. together with contributions from other sour5 and the Trust, has been used to hire the part-time service5 of a 5Uitably qualified digital assistant, who also assisted a project to create an exhibition of photOaphS of royal visits to Berwick-upon-Tweed a5 part of HM The Queen's Platinum Jubilee celebrations. We heard in June 2022 that a related funding application to enable work on the collection to progress fvrther and over a longer timescale had also been successful. 3) Projerts in Preparation a) Bl hPro ect An application has been submitted to the Platten Fund vthich wrll enable work wtth several primary schools in Blyth on a project inspired by Current initiatives promoting the regeneration of the town. The Trust has recently heard that it has been awarded £10,000 to facilitate this project. bl Lord Crewe Trustees Funding has recently been granted by the Lord Crewe Trustees to enable the further cataloguing of elements of the papers of theirTrust, set up to admini5terthe will of Nathaniel, Lord Crewe {Bi5hop of Durharn 1674-17211. This wrk is scheduled to begin in May 2022, following whith work to develop two further modules on the LEARN platform will start eady in 2023. As well as these specrfic projects, aready planned, further inrtiatives are also being considered, including one which would focus on further steps to catalogue and reveal the secrets of the many estate records deposited with the Arthives Service by some of Northumberland's oldest-established families. Our Organisation Throughout the year covered by this report, we have continued steps to strengthen the organisation of the Trust, to increase understanding of its aims and obje¢ts, and to build Its support. These have included: Receiving and adopting the resu of our Branding exercise- refiected in the logo on the title page of this reporL Unveiling the TrusV5 website-which can be found at www.northumberl3ndarchivestrust.or The stte indudes a linked email facility and providesthe opportunityto make a donation to the Trust online.
Developing arrangements to build, over time, a body of regular supporters of the Trust- both Patrons and Members- induding establishing a system to enable us to hold their membership detalls digitally and to communicate with them via email as necessary. Printing a leaflet containing basic infomiation about the Trust, copies of vthich are now available at both of the Countrf5 Record offices, in Ashington and Berwick- upon-Tweed respectively. We are also currently exploring the possibility of enabling contactless donations to be made towards the Trusvs work by casual visitors to the two Record offiS. Our efforts to publiase the work of the Arthives Service and the Trust have extended to include the joint sponsorship of a series of onlinetalks by members of the Service and others, each of which was introduced by a Trustee. In the coming year we look to raise the profile of the Trust further through occasional articles plad in the local press and by beginning to develop a presen on social media. Our Finances We acknowledged with gratitude in our first Annual Report the grant of £10,000 we received from Northumbedand County Council to begin our work. Since that point, we have gradually widened the sources of our income to include donations from a number of grant- makingtrusts and contributions from individuals (includingour gradually growing network of supporters). The unaudited accounts attached to this report provide a full picture of our income and expenditure and, in so doin& confinn that the Trust is adequately funded. Our Governance and Our People We have sought to build the charttrfs Trustee body gradually and Wrth careful regard to the range of skills needed to ensure that the Trust remains fully effective in achieving its purpose. In December 2021, we were pleased to appoint John Webster as a Trustee: John had already made an invaluable contribution by overseeingthe development of our website and its associated membership database. We were also delighted that, having served for an initial 18 months, John Carr-Elllison agreed to renew his term of appointment as a Trustee until 31 December 2024. Also in December 2021, we warmly welcomed Lynn Hartley- Browell, who now attend5 Trustee meetings, as our membership secretary. The Tnxstees have agreed that. in order to enable them to rewew the chariVs trustee requirements in a coordinated way, we will take stock of these in December each year, with view to ensuring the carefully phased timing of any proposed changes. The Board of Trustees has also continued to explore means to ensure appropriate training for its members, including the provision of training on safeguarding through the 'Northumberland Communities Togetherf online learning service of Northumberland County
Council. We review at least annually our developing surte of policies relating to different aspects of the chariws governan, which now indude policies on Risk Management as well as Conflicts of Interest, Safeguardin& GDPR and the Role and Expertations we have of those appointed as Trustees. All Trustees give their time and expertise to the Trust on an entirely voluntary basis. In signing this report on their behalf. the Chair of Trustees wishesto record his warm personal thanks to each of the Trustees fortheir dedication to their task; to Sue Wood and Linda Bankier, the Senior Archivists at Woodhorn and Berwick respectively, for their expert adwce; to Karen Lounton, NCC ManagerforArchives and Registry seNS, for keeping us UP-to- date with wider developments affecting the countys archives: and to Tony Kirsop, fomier NCC Regeneration Manager, who retired recently after playing a crucial role in the Trusvs establishment. Together, we lookfonvard to further strengthening the Trust and extending its impact duringthe year ahead. Signed on behalf of the Trustees by: Sir Philip Mawer (Chairl Stuart Bankier (Treasurer) Date: ILtr
Northumberland ATchives Charitable Trust Independent Examinerfs Report to the Twstees of the Northumberland Archives Charitable Trust I have examined the accounts of the Northumberland Archives Charitable Trust for the year ended 31st March 2022 and. in my opinion. they represent a true reflection of the financial position of the Trust at that date. There are no matters which I need to drawto the attention of the Trustees. Signed... L o.qfi.ti£... Mqso Full name.. . 3o.Cq.21522
Northumberland Archives Ch3ritableTrusi Statement of Financial Acrivr(ies foi the Year Ending 31st March 2022 Year Enrfing 31st Marth Year Ending 31st March 2021 Incorning Resources Grants iO.(MJ) Patrons Membership Gfft Aid Voluntsry Income ICKJ 95 273 4.412 Total Income io Resources Expended Administration Costs Bank Service Charge Website Design Meeting Costs 1631 1721 11,9461 1481 12391 11801 13rKII 1631 Insurance Logo 12.7851 1631 1631 Charitable Activtties Hospital Project Harriet Carr Project Photo Centre Exhibrtion Photo Centre Digitisation 12.0001 ii.(xx>i 11,(KK>I iio,m)I Governance Cfjsts Total Expenditufe 112.7851 1631 Surplus for the Year IL9051 9.937 Year Endi 3tst Mzrth 2022 Year EndÉng 31st Marth 2021 Balance Sheet Current Assets Cash at Bank 9,937 Current Liabiltties Credit015 Website dessgn Northumberland ArchNÈs 11.9461 Iio.IKK)I 111.9461 Totsl A$5ets 8.031 9,937 Represented by Unrestricted Funds Brought Forward Loss for the year Carried forward 9.937 I1,)5} 8.032 10,co) 1631 9.937 8.032 9.937 Rostritted Funds Total Funds 8,032 9,937