## **Tudor Community Sports Trust: Tudor Community Sports Ground, Tudor Road, Sutton Coldfield Annual Report 1 December 2020 to 30 November 2021** ## **1.0 Context** 1.1 The previous financial year (1 December 2019 to November 2020) had experienced the start of the global-wide Covid-19 pandemic which substantially affected every individual, household, business and charity functions at every scale. 1.2 For the Tudor Community Sports Trust, its operations were closed for significant periods during the year with limited activities allowed outside under strict terms and conditions set by the UK Government. The Trust complied fully and undertook some limited outdoors casual bowls during periods of reprieve in this period. 1.3 The impact of Covid-19 meant that the established Business Plan and forward planning strategy and activities were completely suspended. Inevitably the Trust’s compliance affected income generation, planned community events and Open Days. ## **2.0 Grants Secured** 2.1 **Sport England Emergency Covid-19 Grants** were offered for community-based sports activities in 2020 and the Trust was successful in obtaining £4, 090. This sum ensured that the site could be maintained and protected while successive Covid Lockdowns were enforced throughout 2020 and 2021. The Trust was able to cover the costs of fundamental work such as treatment and regular mowing of the Crown Green, repairs to the pavilion and site; hedge-cutting around the perimeter of the site; insurance, rates, rent and utilities. 2.2 The Trust was extremely grateful for such emergency funding which covered essential running/maintenance costs while the site was closed. In tandem, the City Council, as land-owner, deferred basic payments required from community-based facilities including the TCST, until the Covid-19 restrictions by UK Government could be finally lifted. 2.3 In May 2021, the Trust submitted an application for a Commonwealth Games Community Grant which would support community-based sports activities and reflect the forthcoming Commonwealth Games 2022 being hosted by Birmingham. In September 2021, the £8,766.92 grant was approved by Birmingham City Council for the Trust to prepare and deliver some “warm up” activities in the community to get ready in 2021 in advance of the programme of community activities alongside the Commonwealth Games in 2022. 2.4 The grant itself did not arrive in this financial year which will be reported in next year’s Annual Report. However, the Trust was able to prepare detail plans and timetable for the grant-funded activities in 2021 and 2022 as follows: - deliver a range of Open Days and local tournaments in 2021 to test their effectiveness in advance of the full “Countdown to the Commonwealth Games” programme planned by the Trust in 2022. Such events needed to be efficient financially, engaging with wider citizens and effective in generating greater physical activities by more people. - capital investment plan to bring the crown green up to the best high-quality standard Four-Season treatment - create information and promotional leaflets with decorative bunting/banners for the site - `o` research the purchase of smaller sized, specialist crown green bowls sets to encourage greater involvement of women and young people 1 ## **3.0 Development Work** 3.1 During the national pandemic hiatus during 2021, the Trust focused on priority development work behind the scenes as follows: - Sutton Town Netball Club joined the Trust representing netball interests on the site - full planning permission was secured in September 2021 for new and improved facilities across the whole site - development work began with the architect and quantity surveyor to produce a schedule of works/costs to implement the planning consent and the new facilities - work identifying major sources of grant funding to augment the Trust’s own fundraising activities which were being revised following the national diversion of grants towards emergency pandemic support - limited fundraising activities were maximised through two Open Days at the site during Lockdown 2 and 3 restrictions; both Open Days were successful in engaging the wider community and demonstrating the opportunities to individual healthy lifestyles, improved mental and physical well-being and overcoming social isolation - Trustees worked on re-setting the business plan, community engagement and fundraising strategy as well as the “Countdown to the Commonwealth Games 2022 Programme” in readiness for all Covid Restrictions being lifted in 2022. - update website and promotional material for delivery to local households and use on social media platforms to raise people’s awareness for 2022 - develop Outreach Programmes and Sports Development Plans for each sport as facilities are created/modernised on site ## **4.0 Summary** 4.1 The outcomes of the priority development work described in section 3 above will be explained when the Trust submits its next Annual Report for the period 1 December 2021 to 30 November 2022. 4.2 The Trust intends to continue building on its existing cohort of willing volunteers, residents, local communities of interests and players. By constantly broadening and deepening the engagement of local people, diverse communities and other stakeholders across North Birmingham, the Trust will be able to shape and develop the use of its these community-based facilities more effectively. The Trust will structure a volunteer programme to recruit more citizens and manage them effectively to support the Trust, individually and collectively. By working together, sharing our skills and contacts while maximising donation and grant opportunities, the tennis, netball and bowling green site will have a much more secure future serving its local communities. 2 CHARITY COMMISSION FOR ENGLAND ANO WALES Tudor Communlty Sports Tntst 1188620 Recei ts and ments accounts CC16a For the period from To 0111212020 3011112021 Section A Receipts and payments Uniestrlcted funds Restrlcted funils Endowment funds Total funds Last year to the nearest to ngarosi£ to Ihg noarost £ to the n8orost£ to the noarost£ A1 Receipts 8￿ughtForWa 101 Unr&slri¢led Grant 103- Ftrie Inmme 301 Bowlin Club Fees 305- 80￿1n9 Pay 10 Play 400- Rde888d R8SIn￿$d Funds 2.211 555 5,515 555 400 2,595 3.142 775 1.166 4.090 2.595 3,842 775 1.eoo ross income or AR) 10,376 3A04 13.682 7,076 set an see table nvestment sa es. to Total recelpts 10,378 3,304 13,682 7,07 A3Pa ents 601- Groufjd5 Maintenance 612- Sundry 701 - Prole5$0nal Fees 711 - IT Services 721 Insurance 800- Restricted Fund5 Release 1.805 134 7,503 303 431 1.QOB 2,813 134 7,503 303 431 775 175 396 775 Sub total 10.176 1.783 11,959 1.561 A4 Asset and Investment Sub total rotal payments 10,176 1,783 11,959 1,561 Net of r•ceipts/(payments) AS Transfers between funds AS Cash funds last year end Cash funds this year end 202 1,521 1,723 5.515 202 1,521 1.723 5,515 CCXX R1 accounts ISSI 2210912022 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to n8are8t £ Restricted funds to nearest £ Endowment funds to nearest£ yvriEs 81 Cash funds Reslrided Fvn 1.521 Gentrr81 Acuuni 202 Total cash funds 202 1.521 14ree bI￿r￿S rec*pts and paytnpnts Unrestricted funds Restrlcted funds to n•ar•5t É Endowment fund5 io near8$t£ to noar•5t É B2 Other mongtsry assets Fund to which 888et belon Cwt loptlortrall currènt value Fund lo which asset belon Cost (op￿0￿*1} Current value onal B4 Assets retained for th¢ charity's own u$• Fund to which reiatOS Amount When due B5 Liabilities Signed by one or two trustees on behalf of all the Irusieès Signature Print Name Date of roval 4 LL,,)kAai IIILI121 CCXX R2 ac¢ounts ISSI 2210912022