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2020-12-31-accounts

TRUSTEES ANNUAL REPORT for 2020

1. Reporting Period

From 18/03/2020
To 31/12/2020

2. Reference & Administrative Details

Charity name Ride Mendips
Registered charity number 1188609
Charity’s principal address Meadow View,
Round Oak Road,
Cheddar.
BS27 3BN

3. Objectives & Activities

Summary of the objects of the
charity as set out in its
governing document		 The objects of the CIO are for the public benefit on the Mendip
Hills and the surrounding areas, to promote community
participation in healthy recreation and to provide or assist in the
provision of facilities in the interests of social welfare for
recreation or other leisure time occupation of individuals who
have need of such facilities by reason of their youth, age,
infirmity or disability, financial hardship or social circumstances
with the object of improving their conditions of life.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Protect existing and pursue the opening of new rights of way for
off road cyclists.
Construct and maintain sustainable cycling facilities & trails to a
high standard.
Act as an information and communication point for local off road
cyclists.
Promote a code of conduct among the off road cycling
community.
Promote the importance of off road cycling to other user groups
and organisations.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit		 The trustees have paid due regard to the Charity Commission’s
guidance on public benefit at all relevant times.

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4. Achievements & Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a whole.		 In 2020 Ride Mendips focussed on two main projects for the
benefit of the local community:
Rowberrow Warren Bike Trails:
2020 was a challenging year for Ride Mendips due to the onset
of COVID lockdown restrictions. Ride Mendips overcame
significant challenges to ensure the continued availability of
cycling trails within Rowberrow Warren.
Many of our plans for trail improvements at Rowberrow Warren
were delayed as volunteer dig sessions had to be cancelled. This
was further hampered by tree felling works that damaged a
number of trails. Despite these challenges a number of
improvements were made including enhanced speed control
features to ensure the safe use of trails and protection of other
forest users, trail enhancements aimed at increasing the
attractiveness to users of official trails thus reducing incentives
for the unauthorised construction of alternative trails and
progress towards the repair of trails for reopening 2021.
Cheddar Pump Track:
We made significant progress towards the building of a pump
track for the residents of Cheddar and surrounding villages. We
had plans drawn up and gained planning permission. We secured
grants from the National Grid Community Fund, the British
Cycling Places to Ride Fund, the Hinkley Point C Community
Impact Fund, the Thatchers Foundation, Sedgemoor District
Council and materials in kind from Hanson Aggregates.
Unfortunately, delays to the project have occurred in 2021 due
to unforeseen issues with a covenant on the land held by Bristol
Water. This has required the repositioning of the track and
therefore new planning approvals. We aim to realise the project
in early 2022. Following the completion of the track we plan to
run coaching sessions for young people as part of the British
Cycling Go Ride scheme.
Contribution made by
volunteers.		 Volunteers make a significant contribution to the achievement of
Ride Mendips objectives. All dig sessions are led by Ride Mendips
committee members but are mostly made up of volunteers who
want to assist with the building and maintenance of trails.
  1. Structure, Governance & Management

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Type of governing document Constitution
How is the charity
constituted?		 Foundation CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees		 Apart from the first charity trustees, every trustee must be
appointed by a resolution passed at a properly convened
meeting of the charity trustees. In selecting individuals for
appointment as charity trustees, the charity trustees must have
regard to the skills, knowledge and experience needed for the
effective administration of the CIO.
Additional Eligibility Checks:
(1) Register of persons removed as trustees of a charity.
(2) Register of disqualified directors.
The charity’s organisational
structure and any wider
network with which the
charity works		 In addition to the Trustees Ride Mendips has a committee of
members who are consulted with regards the activities of the
charity. The committee is made up of volunteers supporting
delivery of the charity's objectives, beneficiaries of Ride Mendips
activities such as local cycling groups and representatives from
charities with similar objectives including British Cycling.

6. Trustee Committee Members

Trustee Name Position
Grant Stephen Garge Chairman
Matthew James Coxhead Treasurer
Matthew John Latham Secretary

7. Non Trustee Committee Members

Advisor Name Position
Adam Clutterbuck Communications Officer
Colin Baker Brand Design Officer
Jon Howkins Trail Maintenance Officer
Kerry Teagle Welfare Officer
Mark Smith Cheddar Shredderz Club Coach
Sam Lees Finance Officer
Stuart Beauchemin Trail Inspection Officer

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8. Financial Review

8. Financial Review
Review of the charity’s
financial position at the end of
the period		 Ride Mendips received a funding grant for £2,500 from
Sedgemoor District Council towards the Pump Track Project.
Some of these were used to pay for a planning application.
Statement explaining the
policy for holding reserves
stating why they are held		 The majority of funds raised by Ride Mendips are restricted in
relation to the Cheddar Pump Track. Both income and
expenditures in relation to other activities are minimal with
objectives achieved primarily through the support of volunteers.
Reserves are therefore held at a level that ensures the
availability of sundry items to support trail building and
associated signage.
Amount of reserves held £7,503
Reasons for holding zero
reserves		 Not applicable.
Details of fund materially in
deficit		 Not applicable.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Not applicable.

9. Funds Held As Custodian Trustees On Behalf Of Others

Description of the assets held Not applicable. in this capacity Name and objects of the Not applicable. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable. safe custody and segregation of such assets from the charity’s own assets

10.Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s) Grant Garge
Full name(s) Grant Garge
Position Chairman
Date 20/10/2021

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Ride Mendips CIO

Receipts & Payments Accounts for the Period 18th March 2020 - 31st December 2020

Unrestricted Funds Restricted Funds Total Funds
Receipts:
Sedgemoor District Council 2,500 2,500
Donations 417 417
Interest recieved 1 1
Total Receipts 418 2,500 2,918
Payments:
Professional fees - planning 487 487
Professional fees - subscriptions 99 99
Advertising and promotions 260 260
Signage 62 62
Total Payments 322 586 908
Net of receipts & payments 96 1,914 2,010
Cash funds from prior year 5,493 0 5,493
Cash funds at 31st Dec 2020 5,589 1,914 7,503

Notes to the accounts